The Presiding Judge of the Circuit Court, Honorable
Rodney J. Steele read the Oath of Office appointing Donald Larson, Dennis
Falken, and Mary Negstad to the office of County Commissioner At-Large,
Ida Slocum to the office of Register of Deeds, Martin Stanwick to the office
of Sheriff, and Vicki Hanna to the office of Treasurer for the County of
Brookings, State of South Dakota.
The Brookings County Board of County Commissioners
met in regular session on Tuesday, January 7, 2002, with the following
members present: Emil Klavetter, Donald Larson, Deanna Santema, Dennis
Falken, and Mary Negstad. Also present: Stephanie Vogel, Kelly Bakken,
Honorable Rodney Steele, Kylie Stanwick, Barb Telkamp, Doris Roden, Janet
Willmott, Vicki Hanna, David Rusten, Todd Struwe, C. Beryle Sessions, Marty
Stanwick, and Joyce Dragseth.
Having completed the old business for 2002, County Auditor, Janet Willmott entertained a motion to elect a Chairperson for the Brookings County Board of County Commissioners for the year 2003. Motion by Negstad, seconded by Santema, to nominate Emil Klavetter as Chairperson. Hearing no other nominations, all voting “Aye.”
County Auditor, Janet Willmott called for nominations for the position of Vice-Chairperson. Motion by Klavetter, seconded by Negstad, to nominate Deanna Santema as Vice-Chairperson. Hearing no other nominations, all voting “Aye.”
Chairperson, Emil Klavetter called the meeting to order.
APPROVAL OF AGENDA / MINUTES
Motion by Larson, seconded by Negstad, to approve the
agenda for January 7, 2003 meeting approved as mailed. Motion
by Larson, seconded by Negstad, to approve the minutes for the December
31, 2002 meeting approved as amended. All voting “Aye.”
DEPARTMENT HEAD REPORTS
Emergency Management Director, Todd Struwe met with the
board to discuss departmental matters. Be it noted, the Director
presented the Quarterly Activity Report for the Emergency Management Performance
Grant and the Daily Time and Work Records. Director of
Equalization, C. Beryle Sessions met with the board to discuss departmental
matters. Treasurer, Vicki Hanna met with the board to discuss tax
notices, advance taxes, and the CASA program.
Sheriff, Martin Stanwick met with the board to deliver
the K9 Deputy Year End Report for 2002. Zoning and Drainage
Supervisor, David Rusten met with the board to give an update on upcoming
departmental meetings.
OTHER MATTERS
Motion by Larson, seconded by Falken, to approve the
recommendations of the Brookings County Welfare Director for the following
applications for County assistance. All voting “Aye.” Case
# 03-001 for fuel was approved; Case # 03-002 for rent was denied; Case
# 03-003 for rent was denied; Case # 03-004 for utilities was denied.
Motion by Larson, seconded by Santema, to approve
the following travel/education requests. Extension Educator, Rose
Marie Stee to go to Sioux Falls, SD on December 13, 2002 to return the
judging kits; to go to Madison, SD on January 9 & 16, 2003 to attend
the Youth Stress Planning and Camp Lokodia Meeting; to go to Kansas City,
MO on February 1-4, 2003 to attend the Regional Meeting; to go to Canova,
SD on February 25, 2003 to attend the Stress Presentation FEU Meeting.
Correctional Officers, Joe Carlson and Brian Franklin to go to Deadwood,
SD on January 5, 2003 to attend the Correctional Officers Training School.
Extension Educator, Laurie Tagen to go to Sioux Falls, SD on January 2,
2003 to pick up the DermaScan machine; to go to Madison, SD on January
23 & 30, 2003 to teach parenting classes. Extension Educator,
Mel Kloster to go to Flandreau, SD on January 7, 2002 to attend the private
applicator training; to go to Howard, SD on January 21, 2003 to attend
PAT; to go to Madison, SD on January 22, 2003 to attend the Survival in
Beef Operation; to go to Flandreau, SD on February 4, 2003 to attend the
Row Crop Meeting; to go to Howard, SD on February 5, 2003 to attend the
Row Crop Meeting; to go to Salem and Madison, SD on February 6, 2003 to
attend PAT; to go to Rapid City, SD on February 18-21, 2003 to attend the
Weed and Pest Conference. Deputy Auditor, Kelly Bakken to attend
the ECMD Adult Education Classes ‘Who Moved my Cheese’ and ‘Stress Management’
in Brookings, SD on January 30, 2003 and February 4, 2003. Emergency
Management Assistant, Robert Hill to go to Emmittsberg, MD on January 27-31,
2003 to attend the FEMA Digital Hazard Data Course E234. Weed and
Pest Employees, Gary Heldt, Lawrence Barnett, and Board Member, Bob Mans
to go to Rapid City, SD on February 18-24, 2003 to attend the Weed and
Pest Conference. All voting “Aye.”
Deputy Auditor, Kelly Bakken presented the board with the Auditors Report. Bakken read the letter from Veterans Welfare Director, Lionel Trogrude and presented the 2002 Collection Report.
Be it noted, the legal newspapers for Brookings County are the Brookings Register, the Volga Tribune, and the Elkton Record.
Motion by Santema, seconded by Negstad, to approve and authorize the Chair to sign Resolution # 03-01. All voting “Aye.”
Resolution # 03-01
WHEREAS, it may be necessary to appoint election officials in 2003, and
WHEREAS, pursuant to SDCL 12-15-11, the fee paid to election officials shall be established annually by the Board of County Commissioners at its first meeting of the year.
NOW THEREFORE BE IT RESOLVED by the Brookings County Board of County Commissioners, that for the year 2003, election officials shall be paid as follows:
Precinct Deputy $ 8.00
Precinct Superintendent $ 8.50
Election School Attendance $15.00
Dated this 7th day of January 2003.
___________________________
Chairperson
Brookings County Commission
ATTEST:
_____________________________
Janet Willmott
Brookings County Auditor
Extension Educator, Mel Kloster met with the board to deliver the monthly report.
Chair Klavetter updated the board on the County Highway Department project of trimming trees on Highway 77 north of Brookings. The project is required due to the liability on vision risk.
Motion by Negstad, seconded by Santema, to approve the following board appointments. All voting “Aye”.
Negstad Brookings Area Transit Authority
Larson Brookings County Regional Railroad Authority
Falken Brookings County Regional Railroad Authority
Klavetter Brookings Economic development Corporation
(BEDC)
Santema Brookings Solid Waste Committee
Falken Contract Law Enforcement
Holm County Coroner
Haro Deputy County Coroner
Falken Domestic Abuse Shelter-Ex-Officio
Klavetter Extension Board Member
Santema East Central Mental Health and Chemical Dependency
Board
Klavetter East Central Regional Communications Council-Chair
Falken East Central Regional Communication Council-Board
Member
Negstad East Dakota District & Lake Poinsett Task
Force
Falken First District Association of Local Governments
Larson Governmental Affairs Committee
Klavetter Housing & Redevelopment Commission – Ex-Officio
Klavetter Housing & Redevelopment Commission – Family
Self Sufficiency
Santema Insurance Commissioner
Negstad InterLakes Community Action- Governing Board
(ICAP)
Klavetter Local Emergency Planning Committee (LEPC)
Larson MultiPlex Board of Directors- Ex-Officio
Klavetter Planning/Zoning Board Member
Negstad Senior Companion Board Member
Santema Weed & Pest Board Member
Santema Youth & Family Services-Advisory Board for
JDC
Larson Auditor
Negstad Community Health, WIC
Klavetter Courthouse Custodial
Klavetter Emergency Management
Negstad Equalization
Klavetter Extension
Santema, Falken Highway
Negstad Register of Deeds
santema, Falken Sheriff, Detention Center, Contract Law
Negstad Soil Conservation Service
Larson States Attorney
Larson Treasurer
Falken Veteran’s Service/Welfare
Santema Weed
Klavetter Zoning/Drainage
Robert Rysavy, Vice President with Banner Associates, Inc. met with the board to present Request for Proposal # 9R and Change Order # 6 for the Brookings County Courthouse Renovation Project. Motion by Larson, seconded by Falken, approving and authorizing the Chair to sign Request for Proposal # 9R, Subject: Magnetic Lock. All voting “Aye.” Motion by Santema, seconded by Negstad, approving and authorizing the Chair to sign Change Order # 6. The contract has changed the following Request For Proposals: RFP# 9R Subject: Magnet Lock. All voting “Aye.”
Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report. Vogel updated the board on the BEDC transfer agreement, Highway Department Equipment Operator opening, policy changes, and inquired about a planning/work session on technology and centralized purchasing.
Auditor, Janet Willmott met with the board to discuss
Fixed Assets. Motion by Falken, seconded by Negstad, setting the
minimum capitalization value at $1,000.00 for Capital Assets (Capital Assets
are Fixed Assets that under GASB 34 will be depreciated.)
Effective January 1, 2003. All voting “Aye.”
Be it noted the Fixed Assets under $1,000.00 will be managed by Departmental
Inventory.
Motion by Larson, seconded by Negstad, to go into executive
session at 10:06am. All voting “Aye.” Chair Klavetter declared
executive session over at 10:50pm. Reason – Contractual Matters.
No action at this time.
ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am
Tuesday, January 14, 2003.
It is the policy of Brookings County, South Dakota,
not to discriminate against the Handicapped in Employment or the Provision
of Service. The County of Brookings is responsive to requests for
communication aids and the need to provide appropriate access, and will
provide alternative formats and accessible locations consistent with the
Americans With Disabilities Act.
____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office