The Brookings County Board of County Commissioners met in regular session on Tuesday, October 14, 2003, with the following members present: Emil Klavetter, Deanna Santema, Mary Negstad, Donald Larson and Dennis Falken.  Also present: Stephanie Vogel, Stacy Steffensen, Robert Hill, Todd Struwe, Trish Sterud, Joyce Dragseth, Cynthia Ault, Ted Eggebraaten, Brad Wermers, Mel Thorne, Martin Stanwick and Clyde Calhoon.
 
Chairperson Emil Klavetter called the meeting to order.

CONSENT AGENDA
Chairperson Klavetter declared the Consent Agenda approved as amended without objection from the board.  The Consent Agenda consisted of the agenda for the October 14, 2003 Commission Meeting, and the minutes from the September 30, 2003 Commission Meeting, Welfare Matters, and Travel/Education Requests.  Welfare Matters: Case #03-117 for rent was approved.  A travel request for Sheriff Martin Stanwick to attend the South Dakota Sheriff’s Association Fall Conference, November 12-14, 2003, in Sioux Falls, SD was approved.  A travel request for Sheriff Martin Stanwick to attend a Juvenile Justice Symposium, October 8-10, 2003 in Huron, SD was approved.  A travel request for Deputy Jon Pike to attend training in reference to I-Safe, November 6, 2003 in Canton, SD was approved.

ROUTINE BUSINESS
Motion by Falken, seconded by Santema, to approve the following claims.  Roll call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.

Action Serving Process, subpoena $26.00; Arlington Sun, public notices $14.63; AT&T, telephone $93.19; Banner & Associates, engineering fees $31,640.67; Batteries Plus, batteries $127.50; Eugene Beckman & Sons, parts/labor $467.17; Berks Co Sheriff, protection order $35.85; Bierschbach Equipment, road fabric $9,450.00; Boyer Ford Truck, parts $175.55; Bowes Construction, asphalt/CDL class $663,087.49; Bkgs Area Transit, qrtrly payment $8,125.00; Bkgs Auto Mall, handle $18.63; Bkgs Area Chamber, leadership Bkgs $650.00; Bkgs Bearing, pillow block $84.56; Bkgs City, utilities $11,514.45; Bkgs Clinic, medical $173.74; Bkgs Co Treasurer, advance tax/plates/title $1,520.67; Bkgs Register, publications/notices $786.20; Bkgs Hospital, ambulance/medical $1,351.65; Brown & Saenger, election supplies $44.07; Butler Machinery, service $192.00; C&R Supply, parts $441.08; C&W Repair, parts/labor $10.50; Calhoon & Kratochvil, rent/copies/supplies $3,896.64; Career Learning Center, cleaning $162.00; CarQuest Auto, parts $199.92; Cellular One, telephone/cell phone $716.26; Central Business Supply, office supplies/maintenance/chairs $4,863.36; Cook’s Office Products, supplies $1,191.96; Cook’s Recycling, commercial service $385.00; Courtesy Plumbing, sump pump/labor $635.00; DM&E Railroad, RR crossing $5,000.00; Dakota Tool & Surplus, supplies $23.98; Dale’s Alignment, parts/labor $179.18; DeBeer Small Engine, parts $16.99; Den-Wil, rent/grounds upkeep $975.51; Dept of Trans, contracts $8,097.33; Diamond Mower, parts $156.71; ECMH/CD, qrtrly payments/EAP billing $22,060.00; East Central Multi-District, classes $215.00; East Dakota Water, monthly water conserv $604.48; Ted Eggebraaten, meals/gas $39.00; Einspahr Auto, repair $336.12; Elite Business System, copier maintenance $60.00; Estelline Community Oil, LP gas $1,116.00; Exhaust Pros, parts $19.95; Farmer’s Coop, chemicals $9,316.32; Fergen’s, alterations $26.00; First District Assoc, qrtrly payment $5,813.50; Robert Fite, CAA $482.80; Foerster Wholesale, janitorial supplies $473.00; G&K Services, laundry service $613.54; Alan Glover, CAA $541.03; Graham Tire, tires $639.20; Graybar Electric, light tubes $48.33; Great Plains International, parts $55.16; Mark Halverson, insurance reimbursement $355.06; Vicki Hanna, supplies $22.30; Harold’s Photo Center, film/processing $19.25; Patricia Hartsel, transcript $125.80; Konrad Hauffe, dental $413.72; Darla Hein, rent $100.00; Gary Heldt, mileage/postage $170.70; Robert Hill, mileage/LEOP payment $1,823.09; Tim Hogan, CAA $5,420.09; Homestead Do-It Center, paint $10.31; David Hosmer, MI hearings $266.74; Huron Culvert & Tank, culverts/bands $4,585.84; Justin Hyde, CAA $1,452.65; Hy-Vee Food Store, inmate meals/meeting supplies $8,359.67; Index, supplies $1.05; Insty-Prints, business cards $54.90; Inter-Lakes Community Action, support worker $579.09; ITC, database $640.11; Jimmy Jay Productions, shipping $14.40; Mark Kelsey, rent $475.00; Kennedy, Rokahr, Pier,& Knoff, MI hearing $87.60; Kenner Plumbing, parts $101.84; Kirkvold Oil Co, parts/labor $80.00; Emil Klavetter, mileage $14.50; Mel Kloster, meals/mileage/registration $421.62; L&L Parts, parts $924.61; Lewis & Clark Mental, MI hearings $250.00; LexisNexis Matthew Bender, law books $279.56; Douglas Lukonen, soap $18.95; Lyle’s Signs, signs $1,667.04; ME McCann, CAA $555.96; MCI, telephone $438.80; M&T, medical supplies $77.15; Martin’s Oil, diesel/oil $6,733.49; Mediacom, internet $55.95; Gary Mickelson, MI hearing $166.41; Minnehaha Co Juvenile Detention, foster care $1,500.00; Mittan House Account, rent $400.00; Nat’l 4-H Council, pins/medals $138.34; Mary Negstad, mileage $20.30; Nancy Nelson, CAA $505.52; Nortek Computers, parts/labor $373.94; Northwestern Public Service, utilities $25.02; Sean O’Brien, CAA $508.88; PMC, web hosting $2,100.00; Pitney-Bowes, scale lease $141.00; Premier Map Co, ads $199.50; Qualified Presort, MV renewal cards $304.11; RFD News, publications $944.79; RTI, network support $115.00; Rainbow Car Wash, car washes $67.16; Ramkota Inn, room $107.00; Ramdell’s, LP gas $570.00; Eric Rasmussen, CAA $163.30; Reliance Telephone, phone cards $1,600.00; Dept of Revenue, MV/birth & death fees/admin fees/blood tests/nurses payment $260,004.26; Rick Ribstein, CAA $348.42; Running’s Big R, supplies $134.10; SDACC, catastrophic legal $5,868.70; SD Sheriff’s Assoc, registration $60.00; SDSU Ag-Bio, shrubs $25.00; SDSU, job fair registration $50.00; SDSU Work Study, work study $64.85; Shepardson’s Hardware Hank, paint/supplies $542.08; Lisa Sik, meals $14.00; Sioux Falls Two Way Radio, maintenance/radio modification $2,286.26; Sioux Valley SW, utilities $34.95; Smith Supplies, hardware $122.04, Software Services, computer assistance $2,128.75; Sprint, telephone $33.63; State of South Dakota, network access fee $40.96; Rose Marie Stee, meals/mileage/registration/supplies $276.01; Sturdevant’s Auto, parts/radiator $511.70; Laurie Tangen, meals/mileage/registration/supplies $387.45; Tee’s Plus, DARE shirts/supplies $910.67; Thrifty White, medicine $534.50; Town & Country Shopper, ads $120.00; Turning Point, foster care $765.00; UBC, concrete mix $3.79; Varda Alarm System, alarm systems $7,246.07; Verizon, telephone $592.21; Viking Office Products, office supplies $74.13; Barry Vlasman, CAA $556.67; Stephanie Vogel, mileage/supplies $167.33; Wagner Real Estate, inspection fees $1,800.00; Wal-Mart, office supplies $168.18; Wegner Auto Co, parts/labor $50.15; West Group, law books $565.50; Wheelco Brake & Supplies, parts $764.90; City of White, utilities $124.79; Terry Weiczorek, CAA $676.44; Xerox, copier maintenance $287.70; Yankton Co Sheriff, service fees $66.00; Yankton Co Treasurer, MI hearings $269.40; Zep Manufacturing, janitorial supplies $105.05; Witness/Juror Fees: Judy Bergeland $48.70; Joy Davis $24.64; Matthew Hammer $89.60; Chase Jensen $24.64; Margaret Love $28.70.

DEPARTMENT HEAD REPORTS
Zoning and Drainage Director Robert Hill met with the board to discuss zoning and drainage issues, including building permits for the month of September, and upcoming conferences.  Hill also submitted the following plats for approval.

Motion by Larson, seconded by Santema, to approve and authorize the chair to sign Resolution #03-44.  A Resolution for the Plat of Lots 21 and 22 of Ramlo Shores Subdivision in Government Lot 3 in Section 21-T112N-R47W of the 5th P.M., Brookings County, South Dakota.  Roll call vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.

Motion by Negstad, seconded by Falken, to approve and authorize the chair to sign Resolution #03-45.  A Resolution for the Plat of Nelson’s Grove Addition in the North ½ of Section 10-T109N-R51W, Brookings County, South Dakota.  Roll call vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.”  Motion passes.

Motion by Santema, seconded by Negstad, to approve and authorize the chair to sign Resolution #03-46.  A Resolution for the Plat of Lots 11 and 12 Dakota Shores Subdivision in the County of Brookings, located in Government Lot 5 in Section 15, T122N, R47W of the 5th P.M., Brookings County, South Dakota.  Roll call vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.”  Motion passes.

Motion by Falken, seconded by Negstad, to approve and authorize the chair to sign Resolution #03-47.  A Resolution for the Plat of Block 1 Lakeview Addition located in the NW ¼ of Section 10, T110N, R51W of the 5th P.M., Brookings County, South Dakota.  Roll call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.

Emergency Management Director Todd Struwe met with the board to discuss the Tri-State meeting in Iowa, a bid package for a self-contained breathing apparatus, purchasing a vehicle for the department for 2004, and the South Dakota Department of Public Safety’s State Local Agreement funding formula.  Struwe also updated the board on the county’s Pre-Disaster Mitigation Plan.

Community Health Nurse Trish Sterud met with the board to discuss the current opening in the department, having a county representative at reviews, the WIC caseload, a new immunization for infants, the new refrigerator for vaccines, the upcoming flu clinic for county employees, and upcoming staff training in Watertown.

Director of Equalization Joyce Dragseth met with the board to discuss recent schooling several of the department’s employees attended, the District Meeting in Brookings, building permits, the ProVal Conference, the White Care Center hearing, the VeraSun Ethanol Plant appraisal, a GIS presentation, and the expanded website.

OTHER MATTERS
Election Supervisor Stacy Steffensen presented the Auditor’s Report.  Be it noted, Steffensen submitted the Auditor’s Account with the Treasurer for September 2003.

September 2003
 Total amount of deposits in banks…………………………………                          $6,635,839.49
 Total amount of actual cash: Currency……………………………                                   8,800.00
                                               Coins………………………………..                                        83.20
 Total amount of checks/drafts in Treasurer’s possession not exceeding 3 days…    100,302.50
 Itemized list of all items, checks, and drafts in Treasurer’s possession over 3 days…         0.00
 Insufficient checks…………………………………………………..                                       918.79
 T O T A L .…………………………………………………………...                           $6,745,943.98

Be it noted, Steffensen submitted the following quotes for the Brookings County Highway Department for Diesel Fuel: Martin Oil Inc., Brookings $0.918; Cenex, Elkton $0.924; Ag First Coop, Volga $0.9295.  Martin Oil Inc., Brookings was awarded the quote at $0.918.
Be it noted, the Register of Deeds statement of fees was filed in the County Auditor’s Office collected for the month of September 2003 in the amount of $26,260.00.
Be it noted, Steffensen submitted the 2003 budget through September.

Commission Assistant/Personnel Director, Stephanie Vogel, presented the board with the Commission Assistant/Personnel Director Report.  Be it noted, the board approved the Personnel Action Notice for part-time female correctional officer, Debra Piere.  Vogel also met with the board to discuss technology support services, probationary reviews for the Director of Equalization and the Zoning and Drainage Director, the agenda format, volunteer board appointments and a draft appointment application, information posted on the county’s website, a computer safety handout, and correspondences from the South Dakota Department of Public Safety, the South Dakota Public Utilities Commission and an invitation from First District to attend the South Dakota Planners Association Planning and Zoning Conference.  Vogel also submitted the quarterly report from the State’s Attorney’s office, and an invitation to an upcoming Chamber After 5 event, and she updated the board on the 1921 building and the HUD grant.

REGULAR BUSINESS
Ted Eggebraaten and Brad Wermers with Banner Associates, met with the board to discuss the County Road 23 project.  Eggebraaten also discussed the speed limits along County Road 23 when the VeraSun Ethanol Plant is finished and having the county help repair a street in Aurora that saw increased traffic due to the detour of County Road 23.  Eggebraaten also discussed ordering two pickups for the department in 2003, a township road between Volga and the South Dakota Soybean Processors Plant, and a committee made up of Eggebraaten, Vogel and Commissioner Falken will look into getting a new county van.

 Mel Thorne met with the board to discuss his concerns about a cemetery located on 20th Street South in Brookings.

 State’s Attorney, Clyde Calhoon, gave official notice to the board that if they wish to make the State’s Attorney’s position full-time, it needs to be done by resolution by the end of 2003.

EXECUTIVE SESSION
Motion by Santema, seconded by Falken, to enter into executive session at 11:25 a.m.  Roll call vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.  Commission Assistant/Personnel Director Stephanie Vogel was present during the executive session.  Chairman Klavetter declared the executive session over at 12:04 p.m.  Reasons: contractual and personnel.  No action was taken at this time.

UNFINISHED BUSINESS
Commissioner Falken informed the board that he would be absent next week.

COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed an upcoming township meeting regarding the county’s rights-of-way and a citizen’s concerns with executive sessions for economic development issues.  Vogel also informed the board that a copy of the official county audit could be viewed in her office.

ADJOURNMENT
Chairperson Klavetter declared the meeting adjourned until 8:30 a.m. Tuesday, October 21, 2003.

It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
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Stacy Steffensen
Brookings County Auditor’s Office