The Brookings County Board of County Commissioners met in regular session on Tuesday, October 28, 2003, with the following members present: Emil Klavetter, Deanna Santema, Mary Negstad, and Dennis Falken. Also present: Stephanie Vogel, Stacy Steffensen, Gary Heldt, Joyce Dragseth, Ted Eggebraaten, Brad Wermers, Mark Kratochvil, Clyde Calhoon and Vicki Hanna. Commissioner Donald Larson was absent for personal reasons.
Chairperson Klavetter called the meeting to order.
CONSENT AGENDA
Chairperson Klavetter declared the Consent Agenda approved without
objection from the board. The Consent Agenda consisted of the agenda
for the October 28, 2003 Commission Meeting, and the minutes from the October
21, 2003 Commission Meeting, Welfare Matters, and Travel/Education Requests.
There were no Welfare Matters at this time. A travel request for
Gary Heldt, Elven Lund and Merlyn Jensen to attend a continuing education
specialty seminar in Sioux Falls, SD, October 29, 2003 was approved.
A travel request for Kelly Bakken to attend a Wellmark Blue Cross Blue
Shield customer council meeting in Sioux Falls, SD, November 3, 2003 was
approved. A travel request for Stephanie Vogel to attend the 2003
Safety and Loss Control training conference in Mitchell, SD, November 19-20,
2003 was approved. A blanket travel request for all department heads
to attend a Situational Leadership Seminar in Brookings, SD, November 4-5,
2003 was approved. A travel request for Joyce Caugherty to attend
a regional staff meeting in Watertown, SD, October 22, 2003 was approved.
A travel request for Brenda Conn to attend a regional staff meeting in
Watertown, SD, October 22, 2003 was approved. A travel request for
Bella Opatz and Mark Halvorson to attend a boiler operations class in Huron,
SD, November 22, 2003 was approved. A travel request for Mel Kloster
to attend Nutrient Management Training in Pierre, SD, October 27-28, 2003
was approved.
ROUTINE BUSINESS
Motion by Negstad, seconded by Santema, to approve the following claims.
Roll call vote: Falken “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”
Motion passes.
A&B Service, parts/labor $553.73; Alpha Aviation, scope $676.00;
Amoco Oil Co, gas $34.67; Anderson Oil, grease/fuel $590.40; Teresa Anderson,
meals/parking/postage $103.48; Martha Aragon, translation $62.50; AT&T,
telephone $43.03; Cyndi Ault, meals $175.00; Kelly Bakken, planners $5.30;
Banner Associates, engineering fees $6,121.15; Bierschbach Equipment, parts
$16.14; Boyer Ford Truck, parts/labor $718.00; Bowes Construction, gravel
$32,623.42; Bozied Oil, gas $31.46; City of Bkgs, animal control $228.90;
Bkgs Utilities, cable cord $14.58; Bkgs Register, ad $23.92; Bkgs Hospital,
ambulance/speaker $699.05; Walt Brown, meeting/mileage $37.76; Buhl’s Cleaners,
rugs/rental $61.80; C&R Supply, parts $158.51; C&W Repair, filter
$13.00; Don Carlson, MI hearing $30.00; Carquest Auto, parts $45.44; Cellular
One, telephone/battery/clip $800.01; Central Business Supply, supplies
$344.36; Nicole Chapman, gas $10.00; Chemco, janitorial supplies/gloves
$656.03; Clites Electric, ballast $91.13; Cook’s Office Products, maintenance/supplies
$526.26; Cook’s Recycling, commercial service $216.00; Credit Bureau of
Sioux Falls, skip tracing/social search $192.00; Dakota Abstract, rent/utilities
$1,672.71; Dakota Supply Group, frame/cover $246.96; Dakota Tool &
Pawn, execution $1,234.79; Dale’s Alignment, repair $41.20; Dell Marketing,
computers $2,836.00; Den-Wil, rent $788.12; Dept of Trans, contracts $57,352.87;
Diamond Mowers, parts $385.64; Donna Diedrich, MI hearings $241.44; Joyce
Dragseth, meals $175.00; ECMH/CD, FCIP payment $3,425.73; Ecolab Pest Elimination,
fumigation $46.00; Marv Ekeren, MI hearing $30.00; Elite Business System,
master rolls/ink $163.39; Farmer’s Coop, LP gas/oil $180.05; Farmer’s Imp
& Irr, bushing $6.77; First Nat’l Bank Mastercard, gas/motel $174.66;
Foerster Wholesale, paper $680.00; G&K Services, laundry service $271.87;
Alan Glover, CAA $376.30; Goldies Radiator, parts/labor $86.70; Graybar
Electric, batteries $26.24; Harold’s Printing, letterhead $535.50; Hendricks
Pioneer, public notices $10.50; Robert Hill, PDM payment $1,730.00; Tim
Hogan, CAA $624.82; David Hosmer, MI hearing $134.43; Inventory Trading
Company, uniforms $133.00; Kennedy, Rokahr, Pier, & Knoff, MI hearings
$127.80; Darrell Kleinjan, meeting/mileage $36.02; Doris Knutson, meals
$175.00; Duane Knutson, meeting/mileage $27.61; Kustom Signals, remote
$85.00; L&L Parts, parts/filters $63.98; Linweld, welding supplies
$328.08; Lyle’s Signs, signs $1,109.50; M E McCann, CAA $555.82; MCI, telephone
$406.44; M&T, medical supplies/equipment $114.65; MTS Safety Products,
CERT equipment $470.07; Bob Mans, meeting/mileage $29.64; Martin’s Oil,
gas/diesel $10,869.94; Mid-American Research, janitorial supplies $963.47;
Micro Computer, service $32.50; Minnehaha Co Auditor, MI hearings $247.50;
Darrell Nelson, meeting/mileage $30.51; Nancy Nelson, CAA $220.10; Nortek
Computers, screen $199.99; Northwestern Public Service, utilities $355.51;
Oaks Hotel, rooms $764.00; Olson & Johnson International, parts $31.50;
PHI Financial, execution $1,822.98; Irene Pierce, meals $62.80; Pitney-Bowes,
reset charges $9.50; Pro-Action, vests $10,200.00; Pro-Ed, registration
$480.00; Qualified Presort, MV notices $761.20; Quill, office supplies
$371.47; Qwest, database $301.15; Ramkota Inn, rooms $438.00; Eric Rassmusen,
CAA $404.70; Rental Depot, saw rental $59.96; Reserve Account, postage
$3,000.00; Dept of Revenue, audit $9,217.90; Robert Rochel, meetings/mileage
$69.14; Running’s Big R, supplies $75.91; Layne Saathoff, meeting/mileage
$38.34; Deanna Santema, meals/mileage $390.27; SDACC, registration $185.00;
SD Dept of Labor, unemployment $1,200.00; SDSU Animal-Range Science, redbooks
$105.00; Sinai Coop Elevator, diesel fuel $648.00; Slowey Court Reporting,
MI hearings $170.00; Steve Smith, meeting/mileage 39.50; Sprint, telephone
$37.15; Todd Struwe, postage/meals $35.85; Sturdevant’s Auto, parts $87.29;
Swiftel Center, upkeep $2,500.00; Tires, Tires, Tires, tires $546.80; Timothy
Tompkins, rooms/gas/meals $579.42; Turning Point, foster care $510.00;
UBC, felt paper $20.39; Vandenberg Law Firm; CAA 1,384.50; Vantek Communications,
microphone $38.50; Verizon, telephone $63.82; Viking Office Products, office
supplies $74.13; Barry Vlasman, CAA $263.41; Wagner Real Estate, inspection
fees $1,300.00; Wal-Mart, office supplies $12.50; West Group, law books
$763.50; City of White, water $17.50; Terry Weiczorek, CAA $1,348.39; Lake
Poinsett Sewer, qrtrly payment $96.11; Lake Poinsett Water, qrtrly payment
$192.21; Bkgs-Hamlin Sioux Water, qrtrly payment $469.54; Upper Deer, qrtrly
payment $23.07; Juror/Witness Fees: Bertha Blankenfeld $50.58; Dennis Carmichael
$51.74; Melinda Filholm $50.58; Donna Jurrens $59.28; Alice Kurtz $59.28;
Robert Lees $66.82; June Reed $66.82; James Shriver $50.58; Kristin Stensrud
$65.08.
DEPARTMENT HEAD REPORTS
Weed and Pest Supervisor Gary Heldt presented the board with a draft
gopher bounty resolution and updated the board on that project. Equalization
Director Joyce Dragseth updated the board on the VeraSun Ethanol Plant
appraisal, and concerns regarding two cemeteries in the county.
OTHER MATTERS
Election Supervisor Stacy Steffensen presented the board with the Auditor’s
Report. Be it noted, Steffensen submitted the following quotes for
the Brookings County Highway Department for 10% no lead gasoline: Martin
Oil Inc., Brookings $1.37; Cenex, Elkton $1.385; Ag First Coop, Volga $1.38.
Martin Oil Inc., Brookings was awarded the quote at $1.37.
Commission Assistant/Personnel Director, Stephanie Vogel, presented the board with the Commission Assistant/Personnel Director Report. Be it noted, the board approved Personnel Action Notices for correctional officer Joe Carlson, welder/fabricator Dennis Miller, and road foreman Cliff Friedrich. Vogel updated the board on union negotiations, department head comments on technical support, the Joint Meeting, group photos and Youth in Government Day. Vogel also gave the board correspondences from Accounts Payable Officer Ruth Sapp, Gary Viken with the South Dakota Department of Revenue and Regulation, and Kristen McLaury, the SDML Director of Insurance Services. Vogel also gave the board a copy of the minutes from the South Dakota Association of County Commissioners Annual Business Meeting on October 8, 2003.
REGULAR BUSINESS
County Highway Superintendent Ted Eggebraaten and Brad Wermers with
Banner Associates updated the board on the County Road 23 project.
They presented the board with an ordinance regarding the speed limit on
a portion of County Road 23. The first reading of the ordinance was
scheduled for the next board meeting.
Motion by Negstad, seconded by Santema, to approve and authorize the
chair to sign Change Order #5 for the Brookings County Highway 23 Improvement
Project P6317(00) PCEMS 6734; Brookings County, South Dakota; BAI No. 20205.00.02.
The Contract Price will increase $13,459.20 to $4,022,185.71. The
Contract Time will not change in calendar days. Roll call vote: Negstad
“Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.” Motion passes.
Eggebraaten and Wermers also updated the board on the railroad crossing
in Aurora.
Deputy State’s Attorney Mark Kratochvil and Election Supervisor Stacy Steffensen updated the board on Sunday liquor licenses and temporary malt beverage licenses.
The board discussed technology services for the county. Be it noted, by general consensus, the board agreed to negotiate a contract with Integrated Business Solutions of Brookings, SD, for technical support services for the county.
EXECUTIVE SESSION
Motion by Santema, seconded by Negstad, to enter into executive session
at 9:16 a.m. Roll call vote: Santema “Aye,” Falken “Aye,” Negstad
“Aye,” Klavetter “Aye.” Motion passes. State’s Attorney Clyde
Calhoon and Deputy State’s Attorney Mark Kratochvil were present during
the executive session. Chairperson Klavetter declared the executive
session over at 9:50 a.m. Reason: personnel. No action was
taken at this time.
COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed the SDML Workers’ Compensation Fund’s
proposed amendments to their by-laws, the commissioner’s Christmas tree,
and a strip club in Aurora. Chairperson Klavetter informed the board
that he and Commissioner Falken were traveling to Illinois to tour two
Caterpillar plants.
Vogel updated the board on the 1921 building and routine check
payments.
The board also scheduled an executive session for personnel matters
for the next board meeting.
ADJOURNMENT
Chairperson Klavetter declared the meeting adjourned until 8:30 a.m.
Tuesday, November 4, 2003.
It is the policy of Brookings County, South Dakota, not to discriminate
against the Handicapped in Employment or the Provision of Service.
The County of Brookings is responsive to requests for communication aids
and the need to provide appropriate access, and will provide alternative
formats and accessible locations consistent with the Americans With Disabilities
Act.
____________________________________
Stacy Steffensen
Brookings County Auditor’s Office