The Brookings County Board of County Commissioners met in regular session on Tuesday, November 18, 2003, with the following members present: Emil Klavetter, Deanna Santema, Mary Negstad, Donald Larson and Dennis Falken.  Also present: Stephanie Vogel, Stacy Steffensen, Todd Struwe, Robert Hill, Lionel Torgrude, Ted Eggebraaten, Martin Stanwick, Joyce Dragseth, Rose Stee, Mel Kloster, Laurie Tangen, and Gary Heldt.

Chairperson Klavetter called the meeting to order.

CONSENT AGENDA
Chairperson Klavetter declared the Consent Agenda approved without objection from the board.  The Consent Agenda consisted of the agenda for the November 18, 2003 Commission Meeting, and the minutes from the November 4, 2003 Commission Meeting, Welfare Matters, and Travel/Education Requests.  Welfare Matters: Case #03-133 for utilities and rent was approved; Case #03-100 for hospital expenses was denied; Case #03-121 for hospital expenses was denied; Case #03-123 for hospital expenses was denied; Case #03-131 for utilities and rent was approved; Case #03-132 for rent was approved; Case #03-112 for hospital expenses was denied; Case #03-129 for hospital expenses was denied; and Case #03-127 for hospital expenses was denied.  A travel request for Stacy Steffensen to attend election school in Pierre, SD, December 3-5, 2003 was approved.  A travel request for Ruth Sapp to attend election school in Pierre, SD, December 3-5, 2003 was approved.  A travel request for Larry Jensen and Richard Larsen to attend the Annual Safety and Loss Control Conference in Mitchell, SD, November 19-20, 2003 was approved.

APPROVAL OF CLAIMS
Motion by Falken, seconded by Negstad, to approve the following claims.  Roll call vote: Falken “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.

A&B Service, filter $26.00; Allied Oil & Service, tires $1,574.72; Teresa Anderson, mileage/supplies $22.12; AT&T, telephone $81.08; Eugene Beckman & Sons, parts/labor $917.83; Behavioral Management Systems, evaluation $100.00; Ben Meadows Company, cruiser mates $155.14; Bowes Construction, asphalt $57.51; Bozied Oil Co, gas/car washes $139.80; Bkgs Area Chamber, leadership classes $400.00; Bkgs Bearing, bearings $68.82; Bkgs City, utilities $9,853.85; Bkgs Clinic, medical $132.15; Bkgs Clerk of Courts, restitution $2,493.27; Bkgs Co Treasurer, postage $124.00; Bkgs Co Zoning, supplies/cookies $21.40; Bkgs Register, publications/notices $702.69; Bkgs Fiberglass, wax $26.00; Bkgs Hospital, ambulance/blood tests $3,547.50; Butler Machinery, filters $447.18; C&R Supply, tank/pump/skid assembly $5,064.92; Calhoon & Kratochvil, postage $305.00; CarQuest Auto, parts $133.72; Central Business Supply, office supplies/file cabinets $610.37; Chemco Inc, janitorial supplies $216.18; Clite’s Electric, ballasts/labor $604.91; Cook’s Office Products, printer $951.70; Cook’s Kitchen, meals $121.00; Cook’s Recycling, commercial service $247.00; Courtesy Plumbing, service call $185.01; Dakota Sport, shirts $100.00; Diamond Mower, parts $145.31; Donna Diedrich, MI hearings $66.02; East Dakota Water, monthly water conserv $12,892.86; Einspahr Auto, part $55.97; Dennis Falken, mileage $67.28; Farmer’s Coop, chemicals $3,878.44; Foerster Wholesale, janitorial supplies/paper $719.65; G&K Services, laundry service $199.92; Gall’s Inc, CERT equipment/jackets $1,945.09; Alan Glover, CAA $1,082.90; Goetz & Klimish, MI hearing $108.10; Graham Tire, tires $643.10; Graybar Electric, jail repairs $13.61; Vicki Hanna, meals/mileage $45.64; Harold’s Printing, letterhead/forms/envelopes $323.05; Harold’s Photo Center, film developing $7.99; Patricia Hartsel, transcripts $752.40; Gary Heldt, mileage $121.80; Hendricks Pioneer, public notices $11.16; Robert Hill, gas/meals/mileage/motel $188.47; Huron Culvert & Tank, culverts/gasket $6,032.89; Justin Hyde, CAA $291.10; Hy-Vee Food Store, food $31.72; Index, calendars $9.30; Inter-Lakes Community Action, support worker $579.09; ITC, database $693.45; Jacobs Family Dentistry, execution $1,559.99; Janitor’s Closet, janitorial supplies $165.00; Kenner Plumbing, parts/labor $52.08; Mike Kidwiler, meeting/mileage $32.25; Emil Klavetter, meals/mileage $64.27; Darrell Kleinjan, meeting/mileage $36.02; Mel Kloster, meals/mileage $378.28; Duane Knutson, meetings/mileage $55.22; LATI/BIT, registration $250.00;  L&L Parts, filters $258.14; Lyle’s Signs, freight charges $39.52; ME McCann, CAA $1,234.03; MTS Safety Products, CERT equipment $218.73; Martin’s Oil, fuel/oil/grease $936.87; Mastercard, gas/shuttle/room $280.99; Mediacom, internet $55.95; Mills Property Mngt, rent $490.00; Minnehaha Co Juvenile Detention, foster care/medicine $6,218.85; Minnehaha Co Treasurer, MV renewals $81.06; Mobile Electronic Service, video repair $333.94; NADA Appraisal Guides, car guide $60.00; Nat’l CVSO, membership $30.00; Nat’l 4-H Council, certificates $40.08; Mary Negstad, mileage $53.94; Darrell Nelson, meetings/mileage $61.02; Northwestern Public Service, utilities $454.96; Sean O’Brien, CAA $1,691.16; Mike Olson, meeting/mileage $37.76; Olson & Johnson International, bracket $147.63; Pitney-Bowes, reset charges $9.50; Quill, office supplies $233.03; RFD News, publications $1,136.14; Ramdell’s, LP gas $190.00; Dept of Revenue, MV/birth & death fees/admin fees/blood tests/animal control $190,176.38; Robert Rochel, meeting/mileage $34.57; Running’s Big R, supplies $237.12; Sanitation Products Inc, sander parts $156.20; SD Planners Assoc, dues $150.00; SDSU 4-H Foundation, magnets/posters $28.00; SDSU Journalism Dept, campus directories $10.00; SDSU Work Study, work study $119.93; Shepardson’s Hardware Hank, sander/repairs $45.91; Sioux Valley SW, utilities $351.00; Software Services, computer assistance $1,803.75; Sprint, telephone $33.71; State of South Dakota, network access fee $62.24; Rose Marie Stee, meals/mileage/registration/supplies $429.13; Sturdevant’s Auto, battery/parts $325.15; Laurie Tangen, meals/mileage/registration $123.82; Thrifty White, medicine $448.86; Lionel Torgrude, mileage $250.56; Town & Country Shopper, tax notice $60.00; Toys For Big Boys, execution $1,107.63; Turning Point, foster care/evaluation $2,815.00; US Postal Service, postage $200.00; VandenBerg Law, CAA $301.75; Susan VanderWal, cardbus cards $84.78; Verizon, telephone $191.18; Viking Office Products, office supplies $63.38; Barry Vlasman, CAA $353.61; Stephanie Vogel, ornaments $178.79; Wagner Real Estate, inspection fees $500.00; Wal-Mart, office supplies $200.60; West Group, law books $94.25; City of White, utilities $48.36; Xerox, copier maintenance $467.51; Yankton Co Sheriff, service fees $66.00; Yankton Co Treasurer, MI hearings $359.20; Witness/Juror Fees: Laree Buskohl $20.00; Nancy Christensen $20.00; Stephanie Erschens $20.00; Chad Fergen $20.00; Aric Hovelson $20.00; Diane Langum $20.00; John Rau $20.00; Chandra Resmen $20.00; Nicole Resmen $20.00; Kelly Stevens $24.06; Rodney Thoft $24.06; Jackie Voelker $20.00; Jason Voss $27.54.

DEPARTMENT HEAD REPORTS
Emergency Management Director Todd Struwe updated the board on correspondences from the South Dakota Department of Public Safety, Homeland Security funding and bids and budget matters.
 Motion by Negstad, seconded by Falken, to accept the low bid from Ed M. Feld Equipment Company of Carroll, IA, in the amount of $122,000 for a self-contained breathing apparatus.  Roll call vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.”  Motion passes.

 Zoning and Drainage Supervisor Robert Hill presented the board with the October Building Permit Report.  He also updated the board on a flood plain permit and concerns about a building project in Elkton Township.
 Motion by Larson, seconded by Santema, to approve and authorize the chair to sign Resolution #03-50.  A Resolution for the Plat of  Bortnem North Shore Cove located in the NE ¼ of Section 29, T109N, R50W of the 5th P.M., Brookings County, South Dakota.  Roll call vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.
 Motion by Santema, seconded by Falken, to approve and authorize the chair to sign Resolution #03-51.  A Resolution for the Plat of Lots A, B, C, D & E of Lot 47 Al Mar Lake Hendricks Addition to the County of Brookings in Government Lot 6 of S28-T112N-R47W of 5th P.M. and in Government Lot 5 of S21-T112N-R47W of 5th P.M. Brookings County, South Dakota.  Roll call vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.”  Motion passes.

 Veterans/Welfare Director Lionel Torgrude updated the board on department matters.

 Highway Superintendent Ted Eggebraaten updated the board on the County Road 23 project.

ROUTINE BUSINESS

Election Supervisor Stacy Steffensen presented the board with the Auditor’s Report.  Be it noted, Steffensen submitted the Auditor’s Account with the Treasurer for October 2003.

October 2003
 Total amount of deposits in banks…………………………………                        $11,693,511.91
 Total amount of actual cash: Currency……………………………                                   8,960.00
                                               Coins………………………………..                                        65.25
 Total amount of checks/drafts in Treasurer’s possession not exceeding 3 days…    530,117.07
 Itemized list of all items, checks, and drafts in Treasurer’s possession over 3 days…         0.00
 Insufficient checks…………………………………………………..                                       643.99
 T O T A L .…………………………………………………………...                         $12,233,298.22

Be it noted, the Highway transfers for the month of October 2003, $3,014.08, were transferred for expenditures to increase the Highway budget due to work performed and supplies furnished for various non-Highway departments. Be it noted, the Register of Deeds statement of fees was filed in the County Auditor’s Office collected for the month of October 2003 in the amount of $22,904.00.

Motion by Larson, seconded by Santema, to approve the following Automatic Supplements for unanticipated expenses incurred and reimbursement made to Brookings County.  Department: Emergency Management; Amount: $5,167.83; Reason: Program funding for Citizen Corp; Receipt #85167; Line #22600X4295222.  Department: Emergency Management; Amount: $7,246.07; Reason: Program funding for DOJ/OJP equipment; Receipt #85032; Line #22600X4296222. Department: Emergency Management; Amount: $10,000.00; Reason: Program funding for Community Emergency Response Team; Receipt #84991; Line #22600X4294222.  Department: Emergency Management; Amount: $1,730.00; Reason: Program funding for LEOP; Receipt #85200; Line #22600X4221222.  Roll call vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.”  Motion passes.

Motion by Santema, seconded by Falken, to approve the following Automatic Supplements for unanticipated expenses incurred and reimbursement made to Brookings County.  Department: Commission; Amount: $227,625.00; Reason: Grant received from the State for emergency radio equipment; Receipt #84436 and Receipt #84701; Line #10100X4350111.  Roll call vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.”  Motion passes.

Commission Assistant/Personnel Director, Stephanie Vogel, presented the board with the Commission Assistant/Personnel Director Report.  Be it noted, the board approved Personnel Action Notices for welder/fabricator Dennis Miller, Zoning/Drainage part-time office assistant Terri Bortnem, and Accounts Payable Clerk Ruth Sapp.  Vogel updated the board on union negotiations; the pocket gopher resolution; a draft resolution to change the State’s Attorney’s position from part-time to full-time; and correspondences from the South Dakota Department of Public Safety, Natural Resources Conservation Service and the South Dakota Department of Health.  Vogel also updated the board on the Festival of Lights Courthouse Open House.

Motion by Falken, seconded by Santema, to approve and authorize the chair sign a medication storage voluntary release and indemnity agreement.  Roll call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.

REGULAR BUSINESS
As scheduled, Highway Superintendent Ted Eggebraaten met with the board for a Public Hearing for the Second Reading of proposed Ordinance #2003-3 establishing a 45 mile-per-hour speed limit upon a portion of County Road 23.  Chairperson Klavetter opened the Public Hearing and read the proposed ordinance.  The board heard comments from Eggebraaten and Sheriff Martin Stanwick.  Chairperson Klavetter closed the Public Hearing.  Motion by Santema, seconded by Negstad, to approve Brookings County Ordinance #2003-3, an ordinance establishing a 45 mile-per-hour speed limit on a portion of County Road 23.  Roll call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.
 
 

WHEREAS, Pursuant to SDCL 32-24-9.1, the Board of County Commissioners may determine and establish speed zones upon all or any part of the highways under its jurisdiction; and

WHEREAS, because of the high volume of traffic; the large number of entrances and exits to and from residences; and the nature and condition of the road involved, it appears necessary to reduce the speed limit on a portion of Brookings County Road 23 to provide for the safety and welfare of all residents and travelers on such road.

THEREFORE, BE IT ORDAINED, that a speed limit of 45 miles per hour be and the same is hereby established on that portion of Brookings County Road 23 commencing at the intersection of Brookings County Road 23 and U.S. Highway 14 and continuing south to the north municipal limits of the City of Aurora, Brookings County, South Dakota.
 

FIRST READING:  November 4, 2003

SECOND READING:  November 18, 2003

Adopted this 18th day of November, 2003.

______________________________
Emil J. Klavetter
Chairperson, Brookings County
Board of County Commissioners

ATTEST:
_________________________
Janet K. Willmott
Brookings County Auditor

Director of Equalization Joyce Dragseth met with the board to discuss Abatement Request #11-03.  Motion by Larson, seconded by Falken, to approve and authorize the chair to sign Abatement Request #11-03 for parcel #40135-01200-006-00 Lot 6 Blk. 12 East Acres Second Addition in the amount of $629.20.  Roll call vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.

As scheduled, Zoning and Drainage Supervisor Robert Hill met with the board for a Public Hearing on rezoning a portion of Ramlo Shores Subdivision.  Chairperson Klavetter opened the Public Hearing.  The board heard comments from Hill.  Chairperson Klavetter closed the Public Hearing.  Motion by Larson, seconded by Santema, to approve and authorize the chair to sign Resolution #03-52, a Resolution rezoning the Plat of Lot 18 of Ramlo Shores Subdivision in Government Lot 3 in Section 21-T112N-R47W of the 5th P.M., Brookings County, South Dakota.  Roll call vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.

Brookings County Extension Agents Mel Kloster, Rose Stee and Laurie Tangen updated the board on Extension Matters.
 
Motion by Santema, seconded by Falken, to amend Resolution #03-49, a Resolution establishing a Bounty Program for Pocket Gophers in Brookings County.  After board discussion, Santema withdrew her motion and Falken withdrew his second.  Be it noted, the board will provide Commission Assistant Stephanie Vogel with all possible amendments to Resolution #03-49 and the board will have further discussion and possibly take action on the Resolution at their December 16, 2003 meeting.

COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed union negotiations, the day after Thanksgiving and Christmas Eve, the Family Medical Leave Act, correspondence from the South Dakota Department of Public Safety, the Research Park and a study of full-time versus part-time State’s Attorneys throughout the state.

The board recessed for lunch and for a document imaging demonstration.
 
EXECUTIVE SESSION
Motion by Negstad, seconded by Santema, to enter into executive session at 2:53 p.m.  Roll call vote: Santema “Aye,” Negstad “Aye,” Larson “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.  Commission Assistant/Personnel Director Stephanie Vogel was present during the executive session.  Chairperson Klavetter declared the executive session over at 4:00 p.m.  Reason: personnel and contractual.  No action was taken at this time.

ADJOURNMENT
Chairperson Klavetter declared the meeting adjourned until 8:30 a.m. Tuesday, November 24, 2003.

It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.

____________________________________
Stacy Steffensen
Brookings County Auditor’s Office