The Brookings County Board of County Commissioners met in regular session on Tuesday, November 4, 2003, with the following members present: Emil Klavetter, Deanna Santema, Dennis Falken, Donald Larson, and Mary Negstad. Also present: Stephanie Vogel, Kelly Bakken, Stacy Steffensen, Donna Ramsay, Robert Hill, Martin Stanwick, Wm. Mark Kratochvil, Barbara Telkamp, Lionel Torgrude, Richard Smith, and John Mills.
 
Chairperson Emil Klavetter called the meeting to order.

CONSENT AGENDA
Chairperson Emil Klavetter declared the Consent Agenda approved with no objection from the board. The Consent Agenda consisted of the agenda for the November 25, 2003 Commission Meeting, and the minutes from the November 18, 2003 Commission Meeting.

APPROVAL OF CLAIMS
Motion by Falken, seconded by Santema, to approve the following claims.  Role Call Vote: Falken, “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes. Brevik & Thurman, MI hearings $157.24; Bkgs Area Chamber, luncheon $70.00; City of Bkgs, animal control/utilities $219.36; Bkgs Co Treasurer, advance tax/title/DCI $1,593.76; Bkgs Register, ads/notices $458.82; Bkgs Public Library, qrtrly payment $6,250.00; Buhl’s Cleaners, rugs/rental $61.80; Burghardt Amateur Center, battery/books $174.85; Clyde Calhoon, mileage $67.28; Don Carlson, MI hearing $45.00; Cellular One, telephone $677.76; Central Business Supply, supplies/copier maintenance $222.72; Central Station Security, monitoring $125.00; Cook’s Office Products, maintenance/supplies $394.68; Cook’s Recycling, commercial service $69.00; Credit Bureau of Sioux Falls, skip tracing/social search $144.50; Dakota Abstract, rent/utilities $1,714.29; Den-Wil, rent $788.12; Donna Diedrich, MI hearings $362.16; Marv Ekeren, MI hearing $45.00; Elite Business System, copier maintenance $60.00; Elkton Farmer’s Coop, water $10.00; Dennis Falken, mileage $49.88; Farm & Home Publishers, plat books $430.00; First Nat’l Bank Mastercard, gas/motel/flowers $92.11; First Nat’l Bank, lease payment $78,363.75; Robert Fite, CAA $4,807.30; Gall’s, VIPS equipment $3,530.72; Harold’s Printing, envelopes/forms $289.10; Patricia Hartsel, transcript $556.20; Gary Heldt, registration $22.00; Justin Hyde, CAA $383.40; Hy-Vee, inmate meals/food $7,428.79; Douglas Kettering, MI hearing $127.45; Larry Klingbile, jeans $15.84; Lewis & Clark Mental, MI hearings $625.00; Donald McCarty, CAA $670.68; MCI, telephone $121.64; M&T, medical supplies/firefighter equipment $6,282.82; MTS Safety Products, CERT equipment $1,453.10; Marshall & Swift, renewals $947.80; Mastercard, motel/parking $623.58; Midwest Credit, execution $50.00; Nancy Nelson, CAA $480.67; Northwestern Public Service, utilities $1,082.65; Penningotn Co Jail, transportation $270.00; Pioneer Water Inc, softener salt $69.60; Pitney-Bowes, ink/sealer $485.43; Public Safety Center, straps/hoods $221.56; Qwest, database $301.15; Rainbow Car Wash, car washes $79.30; Eric Rassmusen, CAA $220.10; Running’s Big R, flashlights $232.48; Sam’s, supplies $24.62; Deanna Santema, ornament $7.23; SD Federal Property Agency, 4-wheeler/supplies $1,150.25; SDSU Ext Pat, re-certification $140.00; Sioux Falls Two-Way Radio, equipment/installation $703.61; Sioux Valley Wireless, utilities $34.95; Sprint, telephone $39.28; Martin Stanwick, meals $35.00; Swiftel Center, upkeep $2,500.00; Vandenberg Law Firm; CAA 284.00; Verizon, telephone $345.06; Barry Vlasman, CAA $68.87; City of Volga, utilities $88.49; Wagner Real Estate, inspection fees $500.00; Juror/Witness Fees: Shawn Gordon $53.64; Ramona Hill $20.00; Terence Telkamp $20.00; Machenzie Westby $27.54.

COMMISSION REPORTS
Commissioner Falken reported on the Rural Fire Fighters Meeting, Technology Subcommittee Meeting, Future of Brookings Chamber Luncheon, Sioux Valley District Meeting, and the SDML Workers’ Compensation Board of Trustees Meeting. Commissioner Larson reported on the NACO Alert on Energy. Commissioner Negstad reported on the Women’s Conference, Conservation District Meeting, Sioux Valley District Meeting, ICAP Meeting, and the Court House Christmas Tree Decorating. Commissioner Santema reported on the Women’s Conference, Sioux Valley District Meeting, and the Court House Christmas Tree Decorating. Commissioner Klavetter reported on the Technology Subcommittee Meeting, First District Meeting, Future of Brookings Chamber Luncheon, Sioux Valley District Meeting, BEDC Meeting and Subcommittee Meeting on GIS, and the CERT Presentation at Brookings City Hall.

OTHER MATTERS
Deputy Auditor, Kelly Bakken presented the board with the Auditors Report.
Salaries and personnel changes for the month of November 2003 are as follows: Longevity Increase:  Dennis Miller $25.00; Robert Olson $105.00; Lori Schultz $50.00; Todd Struwe $60.00. Salary Changes: Cliff Fredrich from $13.85 to $14.12; Dennis Miller from $14.44 to $14.69; Ruth Sapp from $11.52 to $11.75. Commission $8,021.25; Auditor $9,447.43; Treasurer $10,373.60; States Attorney $15,347.42; Custodial $3,878.39; Equalization $16,075.34; Register of Deeds $7,021.33; Veterans Service $2,816.37; Sheriffs Office $32,178.67; Detention Center $24,190.77; Contract Law $7,092.17; Contract Law Elkton $1,618.50; Emergency Mgmt $4,868.78; Drainage $917.33; Highway $42,184.56; Welfare $2,544.73; Community Health $1,941.20; WIC $1,785.00; Extension $3,766.61; Soil Conservation $2,006.80; Weed $2,757.65; Zoning $2,761.77. Claims—AFLAC, insurance $2,084.60; AFLAC Flex-One $75.00; Office of Child Support Enforcement, child support $555.00; Delta Dental, insurance $2,110.05; Flex One, unreimbursed medical $1,211.00; Local Teamsters, union dues $980.00; SDRS, retirement $25,844.24; SDRS Supplemental, retirement $2,480.00; EFTPS $45,342.32; Wellmark Blue Cross, insurance $33,816.90; Wellmark Benefits, life insurance $559.20.

Commissioner Larson joined the County Commission Meeting.

Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report.

Motion by Negstad, seconded by Santema to approve and authorize Chair Klavetter to sign the South Dakota Department of Health Computer Grant Articles Agreement. Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.

Vogel updated the board on Personnel Matters, Pocket Gopher Resolution, Technology Matters, and distributed the Ethanol Plant Appraisal.  Be it noted, Chair Klavetter signed the Personnel Action Notice to open the vacant Senior Correctional Officer Position.

PUBLIC HEARING
As scheduled, a public hearing was held at 9:00am for renewal applications for Alcoholic Liquor License within the County of Brookings, outside of the municipality for the 2004 licensing period. Chair Klavetter opened the discussion by calling for comments from both proponents and opponents.  Motion by Larson, seconded by Negstad, to approve and authorize Chair Klavetter to sign the 2004 Uniform Alcoholic Beverage License Applications for the following applicants listed below. Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.”  Motion passes.
 

 NOTICE IS HEREBY GIVEN that the Board of County Commissioners in and for the County of Brookings, in the City of Brookings, South Dakota, on the 25th day of November 2003, at the hour of 9:00 a.m. in the Commission Chambers of the Brookings County Courthouse, will meet in regular session to consider the following applications for Alcoholic Liquor License to operate outside of the municipality for the Year 2004 licensing period, which have been presented to the Board of County Commissioners and filed in the County Auditor’s office.

Applicant  Legal Description/Addresser        Type of License

Arlington Beach Resort Tract—Lots 1,2,3,6,7,8 in the Subdivision of Lot 1 and           Retail
(Gary Cooper)  Outlot “B” Lake Poinsett Heights in Sec 5-112-52; Tract 2—    On-Sale
   Outlots “A” and “B” except that portion of Outlot “B” as
   shown on Plat of Subdivision of Lot 1 and Outlot “B”
   records in Plat Book 4 page 33 in Sec 5-112-52; Tract 3—
   Lots 41 & 42 of the First Addition Lake Poinsett Heights
   Subdivision in Government Lot 2, T112, R52 W of the 5th
   PM

Brookings Country Club Govt Lots 8-9 and OL “B” in SE ¼ Sec 28-109-50, 82.72  Retail
   acres Class “XC” and E ½ SE ¼ exc OL “B” and Exc Country   On-Sale
   Club Addn (Inc Country Club Drive), 64.70 acres Class “XC”

Danceland Campground Unplatted area in Govt Lot 2 exc S 50’ exc E 550’   Retail
(Beach Bums Inc)  McClemans Subdivision NW ¼ Sec 33-109-50 in Medary  On-Sale
   Township

Voss’s Country Corner Lot 3 of Subdiv of OL “A” of Plat of OLS A,B,C,D,E,F of SE  Retail
(Shirley & LeRoy Voss) ¼ of Sec 16-110-50, .32 acres     On-Sale

Meadow Creek Golf Club N 444’ of S 380” of N 824’ exc W 420’ of N 720” of W ½ of  Retail
   the W ½ of the SE ¼ Section 23-110-51, excluding platted  On-Sale
   area, Volga Township 5.54 acres

 NOTICE IS FURTHER GIVEN that any person, persons, or their attorney may appear and be heard at said scheduled public hearing, who are interested in the approval or rejection of any such application.

 Dated at Brookings, South Dakota, this 13th day of November, 2003.
 

      ____________________________________
      Janet Willmott, County Auditor
 

OTHER MATTERS
Deputy States Attorney, Wm. Mark Kratochvil, Richard Smith, and John Mills met with the board to discuss the 1921 Building Transfer Agreement.  The board discussed the proposed Easement Agreement, Deed Restrictions, and Liability Insurance matters.

 Veterans/Welfare Director, Lionel Torgrude and Sheriff, Martin Stanwick met with the board to discuss Jail medical costs concerning medical bills with an inmate.

 Zoning/Drainage Director, Robert Hill met with the board to discuss the Brookings Regional Builders Association Home and Recreation Show.  Be it noted, the board also discussed Hepatitis B shots for the CERT Team.

COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed State Flags for the County Commission Chambers, Highway Transfer Funds, Elkton Storage Building, and the Right-of-Way on County Road # 2.

EXECUTIVE SESSION
Motion by Negstad, seconded by Falken, to go into executive session at 10:14am. Role Call Vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.”  Motion passes.  Chair Klavetter declared executive session over at 11:30am. Commission Assistant/Personnel Director, Stephanie Vogel was present during the Executive Session.  Reason – Personnel Matters.  No action at this time.

Be it noted, Donna Ramsay visited with the board concerning the 1921 Building, and thanked the board for working on the Transfer Agreement.

ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, December 2, 2003.

It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office