The Brookings County Board of County Commissioners met in regular session on Tuesday, December 16, 2003, with the following members present: Emil Klavetter, Deanna Santema, Mary Negstad, Donald Larson and Dennis Falken.  Also present: Stephanie Vogel, Stacy Steffensen, Lionel Torgrude, Todd Struwe, Robert Hill, Joyce Dragseth, Martin Stanwick, Mark Kratochvil, Ted Eggebraaten, Brad Wermers, Gary Heldt, Barbara Telkamp, and Nancy Flynn.
 
Chairperson Emil Klavetter called the meeting to order.

CONSENT AGENDA
Chairperson Klavetter declared the Consent Agenda approved as amended without objection from the board.  The Consent Agenda consisted of the agenda for the December 16, 2003 Commission Meeting, and the minutes from the December 9, 2003 Commission Meeting, Welfare Matters, and Travel/Education Requests.  Welfare Matters: Case #03-142 for rent was denied; Case #03-008 HSC for admission costs was approved; Case #03-138 for rent was approved; Case #03-135A for rent was denied; Case #03-131A for rent, utilities and gas was approved with conditions; Case #03-128 for hospital costs was denied; Case #03-126 for hospital costs was denied; Case #03-125 for hospital costs was denied; Case #03-130 for hospital costs was denied.  A travel request for Deputy Sergeant Scott Sitts to attend instructor development training in Sioux Falls, SD, December 15-19, 2003 was approved.

DEPARTMENT HEAD REPORTS
Veterans/Welfare Director Lionel Torgrude discussed an upcoming compromise on a county lien.

Emergency Management Director Todd Struwe updated the board on the upcoming State Communications Meeting in Pierre, on-going Homeland Security funding, and that Brookings County was declared a Federal Agricultural Disaster Area.  Be it noted, the board authorized Chairperson Klavetter to sign Reports of Personnel Action for Struwe and Deputy Emergency Management Director Teresa Anderson.  Be it noted, the board authorized Chairperson Klavetter to sign the 2004 State Homeland Security grant application for Emergency Management exercises.

Zoning and Drainage Director Robert Hill updated the board on department matters.

Equalization Director Joyce Dragseth updated the board on department matters.  She also reported on a recent agricultural land values meeting in Clear Lake, SD and she discussed the tax assessment of the 1921 building.

Sheriff Martin Stanwick came to the board with contracts for 2004.  Motion by Negstad, seconded by Larson, to approve and authorize the chair to sign the Juvenile Detention Contract with Minnehaha County and to sign jail contracts with Lake, Moody, Kingsbury, Hamlin and Deuel Counties.  Roll call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.

ROUTINE BUSINESS
Election Supervisor Stacy Steffensen presented the Auditor’s Report.  Be it noted, Steffensen submitted the Auditor’s Account with the Treasurer for November 2003.

November 2003
 Total amount of deposits in banks…………………………………                        $10,110,368.34
 Total amount of actual cash: Currency……………………………                                   6,865.00
                                               Coins………………………………..                                        66.08
 Total amount of checks/drafts in Treasurer’s possession not exceeding 3 days…      97,867.48
 Itemized list of all items, checks, and drafts in Treasurer’s possession over 3 days…         0.00
 Insufficient checks…………………………………………………..                                  19,725.94
 T O T A L .…………………………………………………………...                         $10,234,892.84

Be it noted, the Register of Deeds statement of fees was filed in the County Auditor’s Office collected for the month of November 2003 in the amount of $15,450.00.

Commission Assistant/Personnel Director, Stephanie Vogel, presented the board with the Commission Assistant/Personnel Director Report.  Be it noted, the board approved Personnel Action Notices for Susan Vanderwal and Teresa Anderson.  Vogel updated the board on Integrated Business Solutions’ department reviews and applications for board appointments.

REGULAR BUSINESS
Ted Eggebraaten and Brad Wermers with Banner Associates, met with the board to discuss the County Road 23 project.  Motion by Falken, seconded by Santema, to approve and authorize the chair to sign Change Order #6 for the Brookings County Highway 23 Improvement Project P6317(00) PCEMS 6734; Brookings County, South Dakota; BAI No. 20205.00.02.  The Contract Price will decrease by $5,019.22 to $4,017,166.49.  The Contract Time will not change in calendar days.  Roll call vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.
 Eggebraaten also discussed liquidated damages for delay of completion concerning the County Road 23 project and concerns about a bridge in Section 30 of Trenton Township.

 Motion by Falken, seconded by Santema, to approve Resolution #03-57, a resolution amending Resolution #03-49, a resolution establishing a Bounty Program for Pocket Gophers in Brookings County.  Roll call vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Nay,” Klavetter “Aye.”  Motion passes.

 Motion by Falken, seconded by Negstad, to approve and authorize the chair to sign the annual Inter-Lakes Community Action Community Service Worker Contract.  Roll call vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.”  Motion passes.

 Motion by Larson, seconded by Santema, to approve and authorize the chair to sign the annual State of South Dakota Consultant Contract/Letter of Agreement for Provision of Community Health Services between Brookings County and the South Dakota Department of Health.  Roll call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.

COMMISSIONERS OPEN DISCUSSION
Be it noted, the board discussed the 1921 building and parking lot.  The board also discussed moving the county shed and designated Commissioner Falken to negotiate possible locations.  Commissioner Larson updated the board on the NACo Conference.  The board also discussed technology support, electronic monitoring, the Department of Health computer for the Commission Chambers, the Senior Correctional Officer interviews and Department Head reviews.

ADJOURNMENT
Chairperson Klavetter declared the meeting adjourned until 8:30 a.m. Tuesday, December 23, 2003.

 It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
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Stacy Steffensen
Brookings County Auditor’s Office