The Brookings County Board of County Commissioners met in regular session on Tuesday, March 18, 2002, with the following members present: Deanna Santema, Dennis Falken, Donald Larson, and Mary Negstad.  Emil Klavetter was absent for personal reasons.  Also present: Stephanie Vogel, Kelly Bakken, Ted Eggebraaten, David Rusten, Todd Struwe, Marty Stanwick, Joyce Dragseth, Mel Kloster, Rose Stee, and Keith Bruinsma.

Vice-Chairperson, Deanna Santema called the meeting to order.

APPROVAL OF AGENDA / MINUTES
Motion by Negstad, seconded by Larson, to approve the agenda for March 18, 2003 meeting approved as mailed.  All voting “Aye.”  Motion by Falken, seconded by Negstad, to approve the minutes for the March 11, 2003 meeting approved as mailed.  All voting “Aye.”

DEPARTMENT HEAD REPORTS
Highway Superintendent, Ted Eggebraaten met with the board to discuss departmental matters, updating the board on the Highway 23 project and presented the Striping Agreement.  Motion by Negstad, seconded by Falken, to approve and authorize the Vice-Chair to sign the Agreement to provide for the striping of County roads within Brookings County and to provide for their continuing maintenance.  The Agreement is between the State of South Dakota, Department of Transportation, Transportation Commission and the Board of County Commissioners, Brookings County.  All voting “Aye.”

Zoning and Drainage Supervisor, David Rusten met with the board to discuss departmental matters.  Emergency Management Director, Todd Struwe met with the board to distribute information on the Community Emergency Response Teams.  Deputy Director of Equalization, Joyce Dragseth met with the board to give a Local Board update.

Sheriff, Martin Stanwick met with the board to discuss departmental matters.  Stanwick updated the board on information on the panic button estimates for the Director of Equalization Office and for the Court System.  Stanwick presented the Juvenile Accountability Incentive Block Grant.  Be it noted, the board will support the Juvenile Accountability Incentive Block Grant.

Motion by Larson, seconded by Falken, to postpone the Commission Assistant/Personnel Report and the Extension Update until 9:45am.  All voting “Aye.”

OTHER MATTERS
Motion by Larson, seconded by Falken, to approve the recommendations of the Brookings County Welfare Director for the following applications for County assistance. Case # 03-027 for hospital was denied; Case # 03-032 for hospital was approved.  All voting “Aye.”

Motion by Negstad, seconded by Larson, to approve the following travel/education requests.  Assistant Highway Superintendent, Larry Jensen to go to Pierre, SD on March 20-21, 2003 to attend the EPA Spill Prevention Control and Countermeasure Regulations Meeting.   All voting “Aye.”

Deputy Auditor, Kelly Bakken presented the board with the Auditors Report.

Be it noted, Register of Deeds statement of fees was filed in the County Auditor’s Office collected for the month of February 2003 in the amount of $18,533.00.

Motion by Falken, seconded by Larson, to approve the following transfers as per budget appropriations for the first quarter of 2003.  From General Fund 10100X4290911 to Emergency Management Fund 22600X3710000 for $8,787.50; from General Fund 10100X4260911 to Law Library Fund 70400X4340153 for $5,000.00; and from General Fund 10100X4294911 to Highway Road & Bridge 20100X4330311 for $374,407.75. All voting “Aye.”

Deputy Director of Equalization, Joyce Dragseth met with the board to present the following Applications for Abatement.

Motion by Larson, seconded by Falken, to approve and authorize the Vice-Chair to sign the Application for Abatement # 02-03 for Jim Miller Mobile Home # 7159 on Real Property #35995-00235-04000, year 2002 in the amount of $246.00.  Reason:  Mobile Home was destroyed in storm.  All voting “Aye.”

Motion by Falken, seconded by Negstad, to approve and authorize the Vice-Chair to sign the Application for Abatement # 03-03 for the Town of Sinai on S80’ Lot 17, Block 3 in the Original Plat in the Town of Sinai # 35100-00300-01700, year 2002 in the amount of $189.84.  Reason: Tax-Exempt.  All voting “Aye.”

Motion by Negstad, seconded by Falken, to approve and authorize the Vice-Chair to sign the Application for Abatement # 06-03 for Broadacres Sales for Mobile Home # 05655 1973 Hillcrest, year 2003 in the amount of $62.14.  Reason:  Mobile Home registered in error.  All voting “Aye.”

Motion by Larson, seconded by Negstad, to approve and authorize the Vice-Chair to sign the Application for Abatement # 07-03 for St. Thomas More Catholic Church for Lot 30, Block 5 in Hyland Addition in the City of Brookings # 40262-00500-03000, year 2002 in the amount of $1,054.14.  Reason:  Tax-Exempt.  All voting “Aye.”

VeraSun Energy Corporation Representative, Keith Bruinsma met with the board to present the Discretionary Formula Memorandum of Understanding.  Motion by Larson, seconded by Negstad, to approve and authorize the Vice-Chair to sign the Memorandum of Understanding.  All voting “Aye.”

Whereas, Brookings County adopted Resolution #02-58 on November 12, 2002 that provided for the creation of Tax Incremental District Number One in the County of Brookings;

Whereas, Brookings County has request that VeraSun Energy Corporation waive Brookings County’s Discretionary Formula prior to the implementation of the TIF district in order to take advantage of the benefits of the TIF district;

IN CONSIDERATION OF THE FOREGOING, THE UNDERSIGNED AGREES AS FOLLOWS:

1. The undersigned agrees to waive Brookings County’s discretionary formula for any development within the boundaries of TIF District Number One during the length of the TIF district, contingent upon final issuance of Brookings County Tax Incremental Finance Bonds.

Dated this 18th day of March 2002.

VeraSun Energy Corporation

By_______________________
Donald L. Enres

Its: President & CEO

Brookings County Commission

By ________________________
Deanna L. Santema
Its: Vice-Chairperson

Extension Educators, Mel Kloster and Rose Stee met with the board to deliver the monthly report.

Motion by Falken, seconded by Negstad, to approve the Appointment and Terms of Office for the Extension Board.  All terms appointed January 2003 and expire January 2004.  Harold Berkland, Paula Johnson, Sharon Nichols, Larry Ringgenberg, Beth Frederickson, Fran Schoenfelder, and Emil Klavetter.  All voting “Aye.”

Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report. Vogel updated the board on assessment issues and personnel matters.  Be it noted, the board recognizes the Voluntary Resignation Notice from Emergency Management Office Assistant, Robert Hill effective March 30, 2003; Voluntary Resignation Notice from General Maintenance Worker, LeRoy Koepke effective March 31, 2003.  Personnel Action Notice for Highway Department Truck Driver I, Mike Erickson promotion to Equipment Operator effective March 10, 2003.

Commission, Don Larson updated the board on an upcoming convention in Brookings, for Legislators and Representatives on the I29 Corridor.

ADJOURNMENT
The Vice-Chair declared the meeting adjourned until 8:30am Tuesday, March 25, 2003.

It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office