The Brookings County Board of County Commissioners met in regular session on Tuesday, April 15, 2003, with the following members present: Emil Klavetter, Deanna Santema, Dennis Falken, and Mary Negstad.  Donald Larson was present via telephone.  Also present: Stephanie Vogel, Kelly Bakken, Stacy Steffensen, Joyce Dragseth, Robert Hill, Ted Eggebraaten, Gary Heldt, Vicki Hanna, Russell Olson, Mel Kloster, Rose Stee, Laurie Tangen, Traci Renkly, Patty Solsaa, and Brad Gietzen.

Chairperson Emil Klavetter called the meeting to order.

APPROVAL OF AGENDA / MINUTES
Chair Klavetter declared the agenda for April 15, 2003 meeting approved as mailed.  Chair Klavetter declared the minutes from April 8, 2003 meeting approved as amended.

DEPARTMENT HEAD REPORTS
Zoning and Drainage Director, Robert Hill met with the board to submit Resolution # 03-16.  Motion by Negstad, seconded by Santema, to approve Resolution # 03-16, a Resolution for the plat of Lots 1, 2, and 3 of Wiersma Second Addition in the SW ¼ of Section 11-110-51, Brookings County, South Dakota.  Role Call Vote: Negstad – “Aye,” Santema – “Aye,” Falken - “Aye,” Klavetter “Aye.”  Motion passes.

Director of Equalization, Joyce Dragseth met with the board to deliver an update on an Abatement Application Hearing, Equalization Boards, Discretionary Formulas, and Personnel Matters.

OTHER MATTERS
Motion by Falken, seconded by Negstad, to approve the recommendations of the Brookings County Welfare Director for the following applications for County assistance. Case # 03-028 for emergency medical was denied; Case # 03-038 for emergency medical was denied; Case # 03-048A for rent and utilities was approved; Case # 03-044 for rent was denied; Case # 03-050 for rent was approved.  Role Call Vote:  Falken – “Aye,” Negstad – “Aye,” Santema – “Aye,” Klavetter – “Aye.”  Motion passes.

Deputy Auditor, Kelly Bakken presented the board with the Auditors Report, and distributed the Brookings County Budget as of March 2003.  Be it noted, Bakken requested permission to use the Commission Chambers for the CourtHouse Relay for Life Team “United For Hope.”

Be it noted, Register of Deeds statement of fees was filed in the County Auditor’s Office collected for the month of March 2003 in the amount of $21,937.00.

Be it noted, the Highway transfers for the month of March 2003, $2,228.56 was transferred for expenditures to increase the Highway budget due to work performed and supplies furnished for various non-highway departments.

March 2003
 Total amount of deposits in banks……………………………………………………………………………. $5,434,581.43
 Total amount of actual cash: Currency………………………………………………………………………. 9,110.00
 Coins……………………………………………………………………………. 98.77
 Total amount of checks/drafts in Treasurer’s possession not exceeding 3 days………. 114,859.82
 Itemized list of all items, checks, and drafts in Treasurer’s possession over 3 days… 74.00
 Insufficient checks…………………………………………………………………………………………………… 128.40
 T O T A L .……………………………………………………………………………………………………. $5,558,852.42

Commission Assistant/Personnel Director, Stephanie Vogel updated the board on the upcoming RDO Equipment Company presentation.

Extension Educators, Mel Kloster, Rose Stee, and Laurie Tangen and Intern, Traci Renkly met with the board to deliver their monthly report.

Brad Gietzen, Fleet Manager with RDO Equipment Company met with the board to distribute bid information on John Deere Equipment.

Highway Superintendent, Ted Eggebraaten met with the board to discuss Highway Matters.  Be it noted, the Sealed Bids for the sale of the 1994 Caterpillar 950F II Wheel Loader were opened on April 10, 2003 @ 10:30am at the Brookings County Highway Department.  Bids:  Bowes Construction, Inc. - $58,501.00; Butler Machinery Company - $50,900.00; Nitteberg Construction Co. - no bid; Lanny Olson Construction - no bid; Travis Smith ~ S & S Farms - $53,550.00.  Motion by Negstad, seconded by Santema, to approve the sale of the 1994 Caterpillar 950F II Wheel Loader to the highest bidder Bowes Construction, Inc of Brookings, SD for the amount of $58,501.00.  Role Call Vote:  Santema – “Aye,” Falken – “Aye,” Negstad – “Aye,” Klavetter – “Aye.”  Motion passes.

Be it noted, Commissioner Larson joined the Commission meeting via the telephone.

Superintendent Eggebraaten updated the board on the Highway 23 project.  The board discussed the Aurora and Trenton Township Detours, dust control concerns, and Change Order # 1.  Motion by Santema, seconded by Falken, to approve and authorize the Chair to sign the Change Order # 1 for the Brookings County Highway 23 Improvements Project P6317(00) PCEMS 6734; Brookings County, South Dakota, BAI # 20205.00.02.  The Contract Price due to this Change Order will increase by $4,730.00.  The Change Order is for Pollution Control.  Role Call Vote:  Larson – “Aye,”  Negstad – “Aye,” Falken – “Aye,” Santema – “Aye,” Klavetter – “Aye.”  Motion passes.

Auditor IV, Russell Olson with the State of South Dakota Department of Legislative Audit met with the board to present the contract for the 2002 Audit.  Motion by Negstad, seconded by Santema, to approve and authorize the Chair to sign the Contract between Brookings County and the State of South Dakota Department of Legislative Audit for the 2002 Audit.  Role Call Vote:  Falken – “Aye,” Larson – “Aye,” Negstad - “Aye,” Santema – “Aye,” Klavetter – “Aye.”  Motion passes.

Commission Assistant/Personnel Director, Stephanie Vogel, and Weed and Pest Supervisor, Gary Heldt met with the board to present Personnel matters.  Be it noted, Gary Egeberg was promoted to the Full time Highway and Weed Departments Truck Driver position @ $9.97/hour effective April 15, 2003.  Be it noted, Chair signed the Request to Fill Vacancy for the Weed and Pest Department, for the Part time Weed Control Specialist position.

Commission Assistant/Personnel Director, Stephanie Vogel and Treasurer, Vicki Hanna met with the board to present Personnel matters.  Motion by Negstad, seconded by Falken, to approve and authorize the chair to sign the updated Treasurer 1st Deputy Job Description.  Role Call Vote:  Santema – “Aye,” Negstad – “Aye,” Larson – “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.  Motion by Larson, seconded by Falken, to approve and authorize the chair to sign the updated Treasurer 2nd Deputy Job Description.  Role Call Vote:  Negstad – “Aye,” Larson - “Aye,” Falken – “Aye,” Santema – “Aye,” Klavetter – “Aye.”  Motion passes.  Motion by Falken, seconded by Negstad, to approve and authorize the chair to sign the Request to Fill Vacancy for the new position of Full time 2nd Deputy Treasurer.  Be it noted, this position will eliminate the Part time position of Office Assistant.  Be it noted, Legislation that will take effect July 1, 2003 will increase workload in the Treasurers Department.  Role Call Vote:  Larson – “Aye,” Santema – “Aye,” Negstad – “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.

Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report.  Vogel updated the board on the Capital for a Day in Brookings, HIPAA contract information, County Building Fund Budget Expenses, NACO Conference travel information, and upcoming training on budgets.

Chair Klavetter updated the board on calls concerning the Brookings County Burn Ban.  The board discussed having non-action and consent items added to the agenda.

ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, April 22, 2003.

It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.

____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office