Minutes 4-29-03

BROOKINGS COUNTY COMMISSION MEETING
Tuesday, April 29, 2003

The Brookings County Board of County Commissioners met in regular session on Tuesday, April 29, 2003, with the following members present: Emil Klavetter, Deanna Santema, Dennis Falken, and Mary Negstad. Donald Larson was absent for personal reasons. Also present: Kelly Bakken, Stacy Steffensen, Robert Hill, Joyce Dragseth, Cyndi Ault, Ida Slocum, Trish Sterud, Lori Nelson, Ted Eggebraaten, Todd Struwe, Wm. Mark Kratochvil, and Larry Klingbile.

Chairperson Emil Klavetter called the meeting to order.

CONSENT AGENDA
Chairperson Emil Klavetter declared the Consent Agenda approved with no objection from the board. The Consent Agenda consisted of the minutes from the April 22, 2003 Commission Meeting, the minutes from the Brookings County Board of Equalization Proceedings, and the Welfare Matters. Welfare Matters: Case # 03-035 for emergency hospital care was denied.

AGENDA APPROVAL
Chairperson Emil Klavetter declared the Agenda for the April 29, 2003 Commission meeting approved as amended with no objection from the board.

DEPARTMENT HEAD REPORTS
Zoning and Drainage Department Head, Robert Hill met with the board to discuss departmental matters. Director of Equalization, Joyce Dragseth met with the board to introduce Cyndi Ault as the newly promoted Deputy Director of Equalization. Register of Deeds, Ida Slocum met with the board to discuss and distribute an Imaging System Proposal. County Health Nurses, Trish Sterud and Lori Nelson met with the board to distribute the First Quarterly Report for 2003.

OTHER MATTERS
Deputy Auditor, Kelly Bakken presented the board with the Auditors Report. Bakken updated the board on the Relay for Life team project.

Elections Officer, Stacy Steffensen presented the board with the Commission Assistant/Personnel Director Report. Steffensen updated the board on the Capitol for a Day program, and the upcoming Ergonomics Training session. Be it noted, the board approved the Personnel Action of the hiring of Teresa Anderson, as the Deputy Director of Emergency Management; Brett Casanova, as the part-time Weed Control Specialist; and the promotion of Cyndi Ault as the Deputy Director of Equalization.

Highway Superintendent, Ted Eggebraaten met with the board to present the Annual Bids, to discuss the County Road 23 project, and to inform the board that the Load Limits will be lifted on Wednesday, April 30, 2003.

Concrete Culverts and Concrete Deck – Motion by Falken, seconded by Negstad, to accept the low bid as recommended by the Highway Superintendent for concrete culverts and concrete deck. Role Call Vote: Falken “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes.

Concrete Culverts SD Concrete Products, Pierre Hanson Concrete Products, Sioux Falls Concrete Deck SD Concrete Products, Pierre Hanson Concrete Products,Sioux Falls
18” round 13.76 12.87 40’ exterior 2,929.00 3,100.00
18” arch 22.98 22.91 40’ interior 2,569.00 2,990.00
18” flared end section 246.00 268.00 50’ exterior 4,103.00 4,210.00
24” round 19.27 17.53 50’ interior 3,683.00 4,100.00
24” arch 34.72 31.95 65’ exterior 5,168.00 5,870.00
24” flared end section 274.12 299.00 65’ interior 4,628.00 5,097.00
30” round 28.50 26.30
30” arch 44.86 44.33
30” flared end section 333.20 350.00
36” round 35.94 36.08
36” arch 57.52 57.73
36” flared end section 462.60 465.00

Metal Culverts – Motion by Negstad, seconded by Falken, to accept the low bid as recommended by the Highway Superintendent for metal culverts and bridge materials. Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.” Motion passes.

Metal Culverts Huron Tank &Culvert Co, Huron Central CulvertSupply,Pierre Bridge Materials Huron Tank &Culvert Co,Huron Central Culvert Supply,Pierre
12” round 4.37 5.40 10” – 42# H Piling .24 -
18” round 6.55 8.10
18” arch 7.16 8.80 Metal Bridge
24” round 8.75 10.80 Decking
24” arch 9.41 14.60 2’x10’-12ga 92.00 -
30” round 13.16 16.20 2’x12’-12ga 110.40 -
30” arch 13.95 17.16 10 gal sheet - -
36” round 15.72 19.35
36” arch 16.51 20.33 Metal Flex Beam
48” round 28.98 35.75 Guard Rail
48” arch 30.04 37.20 12-1/2’ 4.40 -
60” round 36.40 44.80 25’ 4.40 -
60” arch 38.40 47.20
72” round 48.01 54.34 Terminal Ends
72” arch 50.91 57.31 to fit 12-1/2’ or 25’ 22.00/ea -
84” round 55.75 62.92
84” arch 59.38 67.27
96” round 63.50 71.50
96” arch 67.84 77.22
108” round 91.36 102.96
108” arch 96.43 108.68

Road Oil – Motion by Santema, seconded by Falken, to accept the low bid in all cases as specified based on the recommendation of the Highway Superintendent for road oil. Role Call Vote: Santema “Aye,” Falken “Aye,” Negstad “Aye,”Klavetter “Aye.” Motion passes.

Road Oil Koch MaterialsMarshall MN Jebro IncSioux City IA Koch MaterialsMarshall MN Jebro IncSioux City IA
High Float Emulsions Asphalt cutback
MC 70-800 .8913 .9430 MC-3000 .8913 .9430
CRS-P .885 .9272 MC-3000R 1.183 1.2472
HFMS-2p .885 .9272
AE 150-300 .779 .8372

3/8” Pea Rock – Motion by Negstad, seconded by Falken, to accept the low bid as recommended by the Highway Superintendent for pea rock. Role Call Vote: Falken “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes.

Pea Rock LG Everist IncSioux Falls SD Bowes ConstructionBrookings SD
12,000 ton 3.25/ton -
Pit location Brookings

Bituminous Hot Mix – Motion by Falken, seconded by Negstad, to accept the low bid as specified based on the recommendation by the Highway Superintendent for bituminous hot mix. Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.” Motion passes.

Bituminous Hot Mix Bowes ConstructionBrookings SD Jamir ReclamationBrookings SD McLaughlinWatertown SD Myrl & RoySioux Falls SD
Bid A – 7mi 77B – 38G to Deuel Co. Line 26.94/ton - - - -
Bid B – 7mi 38B – 77B to 25B 26.94/ton - - - -
Bid C – Patch County Wide 32.00/ton - - - -
Bid D – Picked up at Plant by Co Hwy - 26.50/34.30Quartizite - - -
Bid E – Grind Bridge Ends/4 Structures 4.00/lineal ft - - - -

3/4” Gravel – Motion by Santema, seconded by Negstad, to accept the low bid as recommended by the Highway Superintendent for ¾” Gravel. Role Call Vote: Santema “Aye, Falken “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes.

¾”Gravel Bowes ConstructionBrookings SD Fisher Sand & GravelMitchell SD Sterzinger ConstructionElkton SD
30,000 ton 1.33/ton - -
Pit location TWP 111-N Mannerud

Equipment Rental – Motion by Falken, seconded by Santema, to accept all bids on rental equipment and direct the Highway Superintendent to use the low bid first according to availability. Role Call Vote: Falken “Aye,” Negstad “Aye, Santema “Aye,” Klavetter “Aye.” Motion passes.

Equipment Rental Virgil AhlersBrookings SD Harold AsmusJ & HElkton SD BowesConstructionBrookings SD BrookingsExcavating ButlerMachinerySioux Falls SD
Dozers - - $138.00/hrD6M - 176 Hours/Month$6400.00140 Horse Power
Excavators 95hp/$110.00/hr140hp/$125.00/hr 105hp$80.00/hr $92.50/hr320L - $7700.00325/168hp
Recycling machine - - $320/hrRM 350B -
Motorgraders - - $75/hr140G - $7100.00160-185 hp/140GH
Rubber tire asphalt pavers - - $130/hrAP1055B - -
Rubber tire rollers - - 46.50/hr - $3400.00PS200B/107hp
Scrapers - - $200.00/hr637C - $18,200.00627/555hp
Steel faced rollers - - $46.50/hr - $3,900.00CB434C/80hp
Trucks - - $51.50/hr - -
Truck with pup - - $65.00/hr - -
Water trucks $51.50/hr -

As scheduled, the board discussed action on Resolution # 03-18. A Resolution for credit card use. Motion by Falken, seconded by Santema, to approve and authorize the Chair to sign Resolution # 03-18. Motion by Santema, seconded by Negstad, to delay action until Tuesday, May 6, 2003. Role Call Vote: Falken “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion to delay action passes.

Emergency Management Director, Todd Struwe met with the board to discuss the South Dakota Division of Emergency Management Community Emergency Response Team Articles of Agreement and Citizen Corps Articles of Agreement. Motion by Negstad, seconded by Santema, to approve and authorize the Chair to sign the South Dakota Division of Emergency Management Community Emergency Response Team Articles of Agreement. Role Call Vote: Santema “Aye,” Falken “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes. Motion by Santema, seconded by Falken, to approve and authorize the Chair to sign the South Dakota Division of Emergency Management Citizen Corps Articles of Agreement. Role Call Vote: Falken “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes.

Motion by Negstad, seconded by Santema, to go into executive session at 9:50am. Role Call Vote: Santema “Aye,” Falken “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes. Chair Klavetter declared executive session over at 10:55am. Reason – Legal Matters. No action at this time. Also present: Wm. Mark Kratochvil, Joyce Dragseth, and Larry Klingbile.

COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed the South Dakota Farmers Union correspondence regarding House Bill # 1281.

ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, May 6, 2003.

It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.

____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office