The Brookings County Board of County Commissioners met in regular session on Tuesday, May 13, 2003, with the following members present: Emil Klavetter, Deanna Santema, Dennis Falken, Donald Larson, and Mary Negstad. Also present: Kelly Bakken, Stacy Steffensen, Robert Hill, Martin Stanwick, Lionel Torgrude, and Ted Eggebraaten.
Chairperson Emil Klavetter called the meeting to order.
CONSENT AGENDA
Chairperson Emil Klavetter declared the Consent Agenda approved with
no objection from the board. The Consent Agenda consisted of the Agenda
for the May 13, 2003 Commission meeting, the minutes from the May 6, 2003
Commission Meeting, the Welfare Matters, and the Travel/Education Requests.
Welfare Matters: Case # 03-058 for hospital was denied; Case # 03-059 for
rent was approved; Case # 03-060 for burial was approved. Travel/Education
Requests: Jon Pike to go to Sioux Falls, SD on June 2-6, 2003 to attend
the School Resource Officer Training Course. Jon Pike and Joey Collins
to go to Pierre, SD on July 23-25, 2003 to attend the DARE In-service.
Lionel Torgrude to go to Sioux Falls, SD on May 22, 2003 to attend the
Veterans Commission Meeting.
APPROVAL OF CLAIMS
Motion by Santema, seconded by Negstad, to approve the following
claims. Role Call Vote: Falken “Aye,” Larson “Aye,” Negstad
“Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes. A&D
Campers, wire $38.00; Ace Hardware, drill $144.00; Allstate Imaging, ribbons
$79.56; Arlington Sun, public notices $24.12; AT&T, telephone $70.13;
Cyndi Ault, meals $54.00; Auto Body Specialists, windshield coating $120.00;
Eugene Beckman & Sons, parts $451.60; Bierschbach Equipment, seal $34.04;
Black Book, car value book $78.00; Bonde Signs, decals $325.00; Bozied
Oil Co, car washes $125.00; Bozied Service, towing $80.00; Brock White
Company, joint sealer $1,593.14; Bkgs Area Chamber, luncheon $66.00; Bkgs
City, animal control $180.00; Bkgs City, utilities $8,326.67; Bkgs Co Treasurer,
advance/delinquent taxes $44,869.38; Bkgs Co Zoning, food/envelopes $19.83;
Bkgs Register, pictures/publications $1,224.61; Bkgs Domestic Shelter,
luncheon $104.00; Bkgs Economic Dev, yrly payment $9,000.00; Bkgs Engraving,
name plate $8.00; Bkgs Hospital, medical/insurance $400.02; Butler Machinery,
parts/labor $153.47; C&N Inspection Services, tank inspection $80.00;
Calhoon & Kratochvil, stamps $171.00; Career Learning Center, cleaning
$162.00; Don Carlson, MI hearing $15.00; CarQuest Auto, shop supplies $50.12;
Cellular One, telephone/antennae $858.09; Central Business Supply, office
supplies/maintenance $584.47; Chemco, janitorial supplies $378.66; Clites
Electric, parts/service $2,311.48; Computer Doctor, computer support $116.96;
Cook’s Office Products, supplies $70.94; Cook’s Recycling, commercial service
$316.00; Country Pump, gas certificates $150.00; Courtesy Plumbing, shower
repair $369.80; Dale’s Alignment, parts $12.88; Dare America Merchandise,
DARE bags $109.87; Den-Wil, rent/grounds upkeep $1,053.74; Diamond Mowers,
plug $17.00; Donna Diedrich, MI hearings $202.92; Joyce Dragseth, meals/gas/motel
$304.00; East Central MH/CD, FCIP payment $3,508.27; East Dakota Water,
monthly water conserv $11,964.94; Marcia Eberle, execution $1,900.14; Ted
Eggebraaten, postage $4.05; Einspahr Auto, hose/parts $89.30; Marv
Ekeren, MI hearing $15.00; Farmer’s Coop, chemicals/repair $538.88; First
Nat’l Bank, research $106.35; Robert Fite, CAA $149.10; Foerster Wholesale,
janitorial supplies $109.50; G&K Services, laundry service $239.66;
Graham Tire, tube/labor $34.69; Alan Gray, transport $7.00; Harold’s Printing,
envelopes/door tags $782.25; Harmelink & Fox Law, MI hearing $151.60;
Harold’s Photo Center, film developing $82.92; Patricia Hartsel, transcript
$24.90; Heiman Fire Equipment, fire-fighter equipment $888.87; Gary Heldt,
meals/mileage/supplies $229.19; Robert Hill, dues/mileage $91.92; Hillyard
Inc, floor stripper $243.83; Tim Hogan, CAA $516.12; Hollaway Construction,
repair $425.00; Shawn Hostler, transport $11.00; Huron Culvert & Tank,
culverts/bands $4,918.00; Justin Hyde, CAA $1,470.80; Hy-Vee Food Store,
inmate meals/supplies $9,067.96; Index, supplies $71.53; Insty-Prints,
lamination $23.31; Inter-Lakes Community Action, support worker $579.09;
ITC, database/telephone $704.40; James & Associates, MI hearings $166.10;
Larry Jensen, trees $1.27; Patrick Kane, CAA $6,619.14; Kingsbury Co Sheriff,
subpoena $8.50; Emil Klavetter, meals/mileage $32.56; Larry Klingbile,
meals $54.00; Mel Kloster, meals/mileage $168.97; Nelva Kooistra,
MI hearing $15.00; L&L Parts, parts/repair $197.36, Lewis & Clark
Mental, MI hearings $375.00; Linweld, supplies $84.60; Locators & Supplies,
paint, $111.41; Lyle’s Signs, bolts/posts $1,995.00; M E McCann, CAA $597.83;
McCleod’s Print & Office, property cards $235.46; MCI, telephone $461.81;
M&T, fire-fighter equipment/medical supplies $21,061.54; Bob Mans,
meeting/mileage $29.64; Martin’s Inc, diesel/ethanol $9,310.54; Mediacom,
internet $55.95; Mid-America Research, janitorial supplies $395.94; Minnehaha
County Auditor, MI $380.00; Minnehaha Co Juvenile Detention, foster care
$900.00; Minnehaha Co Treasurer, MV renewals $73.42; Stephanie Moen &
Assoc, transcript $38.85; Multi Mark-It, ads $240.00; Nat’l 4-H Council,
4-H supplies $292.71; Mary Negstad, meals/mileage $36.00; Nancy Nelson,
CAA $1,363.20; Nielsen’s, alternator $143.28; Nortek Computers, parts/repair
$53.99; PHI Financial Services, execution $4,700.00; Pitney-Bowes, maintenance
$379.74;Polk Directories, directory $205.00; Jerry Pollard, MI hearing
$35.50; Pro Kleen, burnish floor $75.00; Qualified Presort, MV renewal
notices $632.43; RFD News, publications $1,044.79; Radio Shack, battery/phone
$123.90; Rainbow Car Wash, car wash $13.49; Eric Rasmussen, CAA $1,057.90;
Cathy Rehfuss, MI hearing $15.00; Reliance Telephone, phone cards $1,600.00;
Reserve Account, postage $6,000.00; Daniel Rettedahl, rent $300.00; Dept
of Revenue, MV/birth & death fees/admin fees/blood tests $228,656.29;
Running’s Big R, supplies $123.46; Kurt Schmidt, meals $54.00; SDAAO, registrations
$260.00; SD Federal Property Agency, office supplies $79.00; SD Planners
Assoc, dues $20.00; SD Sheriff’s Assoc, registration $40.00; SDSU Ag-Bio
Communication, trees $36.00; SDSU Work Study, work study $126.00; Security
Plumbing, sink kits $932.11; Shepardson’s True Value, charger/hardware
$151.80; Sioux Valley SW, utilities $210.95; Slowey Court Reporting, MI
hearings $135.00; Smith Supplies, hardware $122.44; Software Services,
computer assistance $780.00; Sprint, telephone $51.28; Staff Search, temp
help $1,554.00; State of South Dakota, network access fee $120.97; State
Steel of SD, steel $57.98; Rose Marie Stee, meals/mileage/registration/supplies
$524.07; Sturdevant’s Auto, supplies/repair $122.37; Laurie Tangen, meals/mileage/registration/supplies
$612.66; Town & Country Shopper, publications $60.00; Turning Point,
foster care $4,250.00; US Postal Service, permit/postage $650.00; VandenBerg
Law, CAA $266.25; Velvet Uniforms, collar brass $15.80; Verizon, telephone
$456.30; Vig Custom Builders, execution $3,556.07; Viking Office Products,
office supplies $195.80; Barry Vlasman, CAA $147.68; Wagner Real Estate,
inspection fees $700.00; Wal-Mart, office supplies $173.01; West Group,
law books $660.75; Westwind Estates, rent $300.00; City of White, utilities
$53.85; Terry Weiczorek, CAA $272.21; Bradley Woldt, CAA $2,280.00; Xerox,
copier maintenance $105.08; Yankton Co Sheriff, service fees $49.50; Yankton
Co Treasurer, MI hearings $304.90; Young Door Service, door repair $82.48;
LP Sewer, qrtrly payment $145.20; Lake Poinsett Water, qrtrly payment $289.69;
Bkgs-Hamlin Sioux Water, qrtrly payment $529.59; Upper Deer, qrtrly payment
$45.23; Juror/Witness Fees: Maria Boltjes $10.58; Thomas Borchard $51.16;
Clifford Chandler $10.58; Stephani Cosby $50.58; Diane Culver $15.80; Lorraine
Dahme $10.58; Michael Fierstine $20.44; Dorothy Husher $20.44; Douglas
Kampmann $56.96; Gwen Kidman-Olson $51.74; Jeff Lee $11.16; Donald Lockwood
$50.58; Ryan Meyer $52.90; Gladys Mitchell $10.58; Carolyn Moerke $10.58;
Gayleen Morris $33.34; Lee Munger $13.48; Crystal Olson $20.00; Nadine
Onstad $50.58; Stephanie Orth $11.74; James Pederson $11.16; Roger Pickett
$50.58; Sandra Reichling $19.28; Theresa Schafer $51.16; Rise Seidl $59.86;
Kristena Struwe $50.58; Don Swartos $22.18; Travis Thiex $10.58; Mark Vandyk
$10.58; Karen Weber $36.24; Randy Wharton $10.58; Janet Willmott $50.58;
Nicholas Wilkinson $44.36; Bruce Wosje $21.60; Donna Wright $14.06.
DEPARTMENT HEAD REPORTS
Zoning & Drainage Director, Robert Hill met with the board
to discuss the 911 Address Changes and Departmental matters.
Sheriff, Martin Stanwick met with the board to discuss the 911
and Departmental matters.
OTHER MATTERS
Deputy Auditor, Kelly Bakken presented the board with the Auditors
Report. Bakken updated the board on current insurance matters and
distributed the Brookings County Budget as of April 2003. Bakken submitted
the following quotes for the Brookings County Highway Department for Ethanol
Gasoline: Ag First Coop, Volga $1.169; Cenex, Elkton $1.205; Martin Oil,
Brookings $1.165. Martin Oil, Brookings was awarded the quote at
$1.165.
Be it noted, the Highway transfers for the month of April 2003, $5,262.38
was transferred for expenditures to increase the Highway budget due to
work performed and supplies furnished for various non-highway departments.
Motion by Falken, seconded by Negstad, to approve and authorize the
Chair to sign the FY2004 WIC Program Brookings County Contract. The Contract
is between Brookings County and the South Dakota Department of Health,
WIC Program. The contract is effective June 1, 2003 through May 31,
2004. Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,”
Falken “Aye,” Klavetter “Aye.” Motion passes.
Be it noted, Bakken submitted the Auditor’s Account with the Treasurer
for the month of April 2003.
Total amount of deposits in banks……………………………………………………………………………….
$10,999,054.11
Total amount of actual cash: Currency……………………………………………………………………….
8,105.00
Coins……………………………………………………………………………. 78.91
Total amount of checks/drafts in Treasurer’s possession not exceeding
3 days………. 554,089.31
Itemized list of all items, checks, and drafts in Treasurer’s
possession over 3 days… 0
Insufficient checks………………………………………………………………………………………………………… 128.40
T O T A L .……………………………………………………………………………………………………………………. $11,561,455.73
Elections Officer, Stacy Steffensen presented the board with the Commission Assistant/Personnel Director Report. Steffensen updated the board on the technology matters, HUD Grant information on the 1921 building, Mayor’s Award for Historic Preservation work done on the Courthouse cupola windows, and budget matters.
Veterans and Welfare Director, Lionel Torgrude met with the board to discuss Departmental matters and Resolution # 02-44.
Sheriff, Martin Stanwick met with the board to discuss the School Resource
Officer Program and Departmental matters.
Motion by Larson, seconded by Santema, to approve and authorize the
Chair to sign the Minnehaha County Jail Contract. The contract is
between Minnehaha County, SD and Brookings County, SD for the housing and
maintaining prisoners. The term of the contract is 12 months, commencing
the 1st day of January 2003, and ending the 31st day of December 2003.
Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye” Larson “Aye,”
Klavetter “Aye.” Motion passes.
Motion by Falken, seconded by Negstad, to approve and authorize the Chair to sign the City of Elkton Law Enforcement Services Agreement. The Agreement is between the City of Elkton, SD and Brookings County for the General Law Enforcement Services. The Agreement is effective June 1, 2003 through December 31, 2004. Role Call Vote: Santema “Aye,” Falken “Aye” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes.
Motion by Negstad, seconded by Santema, to go into executive session at 9:46am. Role Call Vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes. Chair Klavetter declared executive session over at 10:10am. Reason – Personnel Matters. No action at this time. Also present: Martin Stanwick.
Highway Superintendent, Ted Eggebraaten met with the board to discuss the County Road 23 Project and Highway matters.
Be it noted, the board received the cost estimate of $15,800.00 from Banner Associates, Inc. for the extension of the turning lanes for the County Road 23 Project.
Be it noted, the board received the materials cost estimate from the SD Department of Transportation for the Rail Road Crossing upgrade in Aurora City.
Be it noted, the Chair appointed Commissioner Falken and Commissioner Santema as a Subcommittee for the Rail Road Crossing upgrade project in Aurora City. The subcommittee will work with the Highway Superintendent, the SD Department of Transportation, the Rail Road Officials, and the City of Aurora on preliminary negotiations.
COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed House Bill # 1281. Be
it noted, Commissioner Larson updated the board on the Government Affairs
Committee meeting and the Brookings City Planning meeting.
ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, May
20, 2003.
It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office