The Brookings County Board of County Commissioners met in regular session on Tuesday, May 6, 2003, with the following members present: Emil Klavetter, Deanna Santema, Dennis Falken, Donald Larson, and Mary Negstad. Also present: Kelly Bakken, Stacy Steffensen, Martin Stanwick, Rose Marie Stee, Laurie Tangen, Janet Willmott, Joyce Dragseth, Cyndi Ault, Wm. Mark Kratochvil, Richard Helsper, David Rusten, David Wheeler, Joyce Campbell, and Stephanie Vogel via telephone.
Chairperson Emil Klavetter called the meeting to order.
CONSENT AGENDA
Chairperson Emil Klavetter declared the Consent Agenda approved with
no objection from the board. The Consent Agenda consisted of the minutes
from the April 29, 2003 Commission Meeting, the Welfare Matters, and the
Travel/Education Requests. Welfare Matters: Case # 03-054 for lot
rent and utilities was denied; Case # 03-050A for utilities was approved;
Case # 03-056 for utilities was denied; Case # 03-057 for rent was denied.
Travel/Education Requests: Rose Marie Stee to go to Madison, SD on
May 13, 2003 to attend the Evaluation and Program Planning with Youth Educators;
to go to Sioux Falls, SD on May 16, 2003 to return materials. Laurie
Tangen to go to Sioux Falls, SD on May 6, 2003 to attend the Minnehaha
County Educators Meeting; to go to Madison, SD on May 8, 2003 to attend
the FEU Meeting. Mel Kloster to go to Salem, SD on April 10, 2003
to attend a Sprayer Clinic; to go to Flandreau, SD on April 29, 2003 to
attend the Agronomy Program, and a Flandreau Presentation; to go to Pierre,
SD on May 5-7, 2003 and May 14-16, 2003 to attend the HAZ MAT Conference
and the Spring Agent Training. Martin Stanwick to go to Watertown,
SD on May 28-30, 2003 to attend the South Dakota Sheriffs Association Spring
Conference. Denise Brown to go to Sioux Falls, SD on May 13, 2003 to attend
the Front Page Training Class.
AGENDA APPROVAL
Chairperson Emil Klavetter declared the Agenda for the May 6, 2003
Commission meeting approved as amended with no objection from the board.
OTHER MATTERS
Motion by Falken, seconded by Santema, to allow Highway Superintendent,
Ted Eggebraaten to expend funds for the safety and welfare of the traveling
public on the County Road 23 project, for the Aurora Township Roads located
west of Aurora, SD. Role Call Vote: Falken “Aye,” Negstad “Aye,” Santema
“Aye,” Klavetter “Aye.” Motion passes.
COMMISSION REPORTS
Commissioner Negstad reported on the Capital for a Day events.
Commissioner Santema reported on the Highway Department Bid Opening, the
East Central Mental Health meeting, the Bruce Fireman’s Feed, and the Capital
for a Day events. Commissioner Klavetter reported on the Housing
Commission meeting and the Capital for a Day events.
OTHER MATTERS
Deputy Auditor, Kelly Bakken presented the board with the Auditors
Report.
Salaries and personnel changes for the month of April 2003 are as follows:
Longevity Increase: Sylvester Billet $155.00; Kris Bothwell $35.00;
Carol Glantz $155.00; Gary Heldt $40.00; Randy Jensen $25.00; Larry
Klingbile $30.00; Kent Krogh $35.00; Anne Hovey $30.00; Scott Sebring $25.00;
Jean Stoebner $35.00; . Salary Increases: Kris Bothwell from $13.44 to
$13.66; Richard Earley from $12.37 to $12.63; Randy Jensen $13.58 to $13.66.
Salary Increase retroactive as of March 1, 2003: Randy Ribstein from $13.64
to $13.66. Commission $8,000.25; Auditor $9,923.55; Treasurer $9,011.64;
States Attorney $15,870.03; Custodial $2,837.25; Equalization $16,668.98;
Register of Deeds $7,399.41; Veterans Service $2,770.65; Sheriffs Office
$31,241.69; Detention Center $28,087.40; Juvenile Detention $1,116.00;
Contract Law $5,779.47; Contract Law Elkton $2,041.45; Emergency Mgmt $2,921.38;
Drainage $809.86; Highway $43,839.65; Welfare $2,729.89; Community Health
$2,130.32; WIC $1,936.00; Extension $3,904.40; Soil Conservation $2,151.24;
Weed $5,016.69; Zoning $2,439.36. Claims—AFLAC, insurance $2,100.98; AFLAC
Flex-One $65.00; Delta Dental, insurance $1,983.75; Flex One, unreimbursed
medical $1,137.00; Local Teamsters, union dues $936.00; SDRS, retirement
$25,382.31; SDRS Supplemental, retirement $2,480.00; EFTPS $48,788.33;
Wellmark Blue Cross, insurance $30,675.21.
Elections Officer, Stacy Steffensen presented the board with the Commission Assistant/Personnel Director Report. Steffensen updated the board on the grant applications for the automatic defibrillators, and discussed the signage on the 2nd and 3rd floors of the Courthouse. Motion by Negstad, seconded by Falken, to approve and authorize the chair to sign the Federal Grant Applications for the automatic external defibrillators for the Brookings County Sheriff’s Department and the Sinai First Responders. Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.” Motion passes.
Chair Klavetter updated the board on Township Funding matters.
Extension Educators, Rose Stee, and Laurie Tangen met with the board to deliver their monthly report.
As scheduled, the board discussed action on Resolution # 03-18. A Resolution Authorizing The Use Of Credit Cards By County Employees Under Restricted Guidelines. Motion by Falken, seconded by Negstad, to approve and authorize the Chair to sign Resolution # 03-18. Motion by Santema, seconded by Negstad, to amend the Resolution #03-18 striking words “that occur outside of South Dakota and/or” on # 2 and “each user listed on” on # 3. Role Call Vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes. Role Call Vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion to approve the amended Resolution # 03-18 passes.
RESOLUTION #03-18
A RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY COUNTY EMPLOYEES
UNDER RESTRICTED GUIDELINES.
WHEREAS, the Brookings County Board of Commissioners desires to authorize
the use of credit cards by County Employees under restricted guidelines.
THEREFORE BE IT RESOLVED BY THE BROOKINGS COUNTY BOARD OF COMMISSIONERS
that credit card use will be allowed under the following restrictions:
1. The county will make available three credit cards for use by Department
Heads, county employees when authorized by Department Heads, and the Board
of County Commissioners.
2. The credit card can only be used for pre-approved travel, conference,
and education expenses that cannot be directly billed to the County including:
Motel Rooms, Air Fare, Registration Fees, and Gas for county vehicles
3. The credit limit for each credit card is $3,000.
4. All credit card statements will be reviewed and verified by the
Brookings County Auditor. All credit charge slips must be turned
in to the Auditor.
Passed and approved this 6th day of May 2003.
__________________________
Chairperson, Brookings County
Board of County Commissioners
Attest:
__________________________________
Brookings County Auditor
Brookings County Auditor, Janet Willmott read the Oath of Office appointing Cynthia R. Ault to the position of Deputy Director of Equalization for the County of Brookings, State of South Dakota.
Motion by Larson, seconded by Negstad, to approve the changes to the Brookings County Conservation District Office Manager job description. Motion by Falken, seconded by Negstad, to delay action indefinitely on the approval of the changes to the Brookings County Conservation District Office Manager job description. Role Call Vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion to delay indefinitely passes.
Motion by Larson, seconded by Negstad, to appropriate $6,500.00 to the MultiPlex Board; $2,000.00 from the 2003 County Extension Dirt Budget # 10100X4291611 and $4,500.00 from the 2003 Contingency, for the Annual 4-H Achievement dirt installation and removal for years 2003, 2004, 2005, and 500.00 towards annual cost of 2,000.00 for 2006. Be it noted a letter of transmittal with written agreement between the MultiPlex Board and Brookings County will be submitted. Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.” Motion passes.
Motion by Larson, seconded by Negstad, to appropriate $500.00 to the MultiPlex Board for the 4th of July 2003 Community Activities. Be it noted, the funds are appropriated from the Commissioners Public Relation Budget # 10100X4231111. Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.” Motion passes.
As scheduled, Richard Helsper Attorney for the White Care Center met with the board to discuss the Abatement Application Request for the White Care Center. Motion from Tuesday, April 22, 2003 ~ Motion by Larson, seconded by Negstad, to approve and authorize the chair to sign Abatement Request # 08-03. Role Call Vote: Santema “Nye,” Falken “Nye,” Larson “Nye,” Negstad “Nye,” Klavetter “Nye.” Motion failed.
Motion by Negstad, seconded by Falken, to go into executive session at 10:40am. Role Call Vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes. Chair Klavetter declared executive session over at 11:00am. Reason – Contractual Matters. No action at this time. Also present: Stephanie Vogel via telephone.
COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed topics for future planning sessions:
computer technology, central purchasing, storm spotters, and travel/mileage
matters.
ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, May
13, 2003.
It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office