The Brookings County Board of County Commissioners met in regular session on Tuesday, June 10, 2003, with the following members present: Emil Klavetter, Deanna Santema, Donald Larson, and Mary Negstad. Dennis Falken was absent for personal reasons. Also present: Kelly Bakken, Stacy Steffensen, Todd Struwe, Robert Hill, Martin Stanwick, Vicki Hanna, Wm. Mark Kratochvil, Ted Eggebraaten, Brad Wermers, and Russell Olson.
Chairperson Emil Klavetter called the meeting to order.
CONSENT AGENDA
Chairperson Emil Klavetter declared the Consent Agenda approved with
no objection from the board. The Consent Agenda consisted of the Agenda
for the June 10, 2003 Commission meeting, the minutes from the June 3,
2003 Commission Meeting, the Welfare Matters, and the Travel/Education
Requests. Welfare Matters: Case # 03-007HSC for admission fee was
approved; Case # 03-059AB for utilities was approved; Case # 03-067 for
rent was approved; Case # 03-066 was utilities was partially approved;
Case # 03-069 for rent was approved. Travel/Education Requests: Lionel
Torgrude to go to Spearfish, SD on June 19-21, 2003 to attend the American
Legion State Convention. Joey Collins to go to Sioux City, IA on
June 24-26, 2003 to attend the Drug Interdiction Training. Steve
Haro to go to Rapid City, SD on September 7-9, 2003 to attend the Property
and Evidence Training Seminar.
APPROVAL OF CLAIMS
Motion by Santema, seconded by Negstad, to approve the following claims.
Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”
Motion passes.
AAA Auto Glass, windshield $349.20; A&B Business, copier maintenance
$697.83; Ace Hardware, paint $17.94; Anderson Oil, diesel fuel $574.20;
Arlington Sun, public notices $31.94; Austreim Landscaping, shrub $14.95;
Auto Body Specialists, tape/hardware $11.51; Eugene Beckman & Sons,
lawn mower repair/umbrella $300.94; Jessica Bendt, transport $7.00; Harold
Berkland, meetings $50.00; Bowes Construction, dirt/gravel $1,225.24; Bozied
Oil Co, car washes $85.00; Bkgs City, animal control $308.08; Bkgs City,
utilities/landfill fees $8,845.30; Bkgs Co Treasurer, postage $74.00; Bkgs
Register, publications $887.72; Bkgs Domestic Shelter, marriage licenses
$2,395.00; Bkgs Engraving, name badges $40.00; Bkgs Hospital, ambulance/blood
tests $4,449.05; Bkgs Public Library, qrtrly payment $6,250.00; C&R
Supply, valve/control $239.00; C&W Repair, parts/labor $23.00; CarQuest
Auto, chamber $45.44; Cellular One, telephone $1,046.77; Central Business
Supply, office supplies/maintenance/chair $1,435.98; Chemco, soap dispensers
$30.24; Concrete Materials, cold mix $421.75; Cook’s Office Products, supplies
$16.68; Cook’s Recycling, commercial service $216.00; Dakota Disc, subscription
$125.00; Dakota Security, maintenance $215.46; Dept of Trans, contacts/engineering
$693.59; East Dakota Water, monthly water conserv $6,634.54; Ted Eggebraaten,
meals $13.00; City of Elkton, utilities $47.46; LG Everist, pea rock $10,338.71;
The Exchange, helmet $50.00; Exhaust Pros, exhaust system $124.85; Dennis
Falken, mileage $33.64; Farmer’s Coop, chemicals $161.60; Farmer’s Imp
& Irr, seat $108.89; Robert Fite, CAA $291.10; Fixit Shop, lock set
$447.00; Foerster Wholesale, copy paper $382.50; Beth Frederiksen,
meeting/mileage $32.54; Furniture for Less, execution $276.44; G&K
Services, laundry service $161.03; Global Equipment, scale $109.37; Alan
Glover, CAA $935.10; Governor’s Inn, room $55.00; Graham Tire, tire repair
$22.00; Dick Halstead, meeting $25.00; Vicki Hanna, meal $7.00; Harold’s
Printing, envelopes/mileage cards $347.25; Harold’s Photo Center, film/processing
$41.61; Patricia Hartsel, transcripts $54.60; Gary Heldt, mileage/postage
$113.56; Robert Hill, mileage $161.68; Homestead Do-It Center, building
supplies $457.16; David Hosmer, MI hearing $133.37; Justin Hyde, CAA $3,407.15;
Hy-Vee Food Store, meals/meeting supplies $121.30; Index, supplies $28.50;
ITC, database/telephone $699.08; Jerome Johnson, transcripts $340.20; Paula
Johnson, meeting/mileage $31.09; Kennedy, Rokahr, Pier, & Knoff, MI
hearing $97.10; Emil Klavetter, meals/mileage $37.49; Darrell Kleinjan,
meeting/mileage $36.02; Mel Kloster, meals/mileage $458.67; L&L Parts,
parts $159.09; LTD Commodities, office flag $22.39; Zac Linton, transport
$7.00; Linweld, supplies $89.18; Lyle’s Signs, signs/posts $1,376.40; ME
McCann, CAA $803.26; Donald Mc Carty, CAA $9,761.33; MCI, telephone $289.22;
Manatron, proval support $3,840.00; Bob Mans, meeting/mileage $29.64; Mediacom,
internet $55.95; Micro Computer, scanner/setup $258.70; Minnehaha Co Juvenile
Detention, foster care $600.00; Mix Cleaners, pins $21.50; Nat’l 4-H Council,
4-H supplies $429.31; Mary Negstad, meals/mileage $59.80; Nancy Nelson,
CAA $88.75; Newman’s Stump Removal, stump grinding $165.00; Sharon Nichols,
meeting/mileage $29.35; Nielsen’s, starter/repair $267.49; Nortek Computers,
anti-virus $29.99; Ohlin Sales, batteries $185.50; Olson & Johnson
International, parts $24.23; Otis Elevator Company, maintenance $798.63;
Ottertail Power Co, utilities $117.54; Matthew Petersen, inspection refund
$150.00; RFD News, publications $2,573.25; Rainbow Car Wash, car washes
$80.94; Eric Rasmussen, CAA $489.90; Reliance Telephone, phone cards $800.00;
Dept of Revenue, MV/birth & death fees/admin fees/blood tests/animal
control $258,316.03; Larry Ringgenberg, meeting $25.00; Robert Rochel,
meeting/mileage $34.57; Rude’s Funeral Home, funeral $2,300.00; Running’s
Big R, supplies/lawn mower/grass trimmer $651.29; Fran Schoenfelder, meetings/mileage
$73.20; SDAAO, registrations $600.00; SDACC, catastrophic legal $5,854.31;
SD Federal Property Agency, office supplies $19.00; SDSU Work Study, work
study $97.20; Shepardson’s True Value, paint/hardware $90.18; Sinai Coop
Elevator, diesel fuel $644.00; Sioux Valley SW, utilities $149.95; Sioux
River Cyclery, bike accessories $48.97; Steve Smith, meeting/mileage $39.50;
Software Services, computer assistance $1,381.25; Sprint, telephone $64.82;
Staff Search, temp help $1,550.76; State of South Dakota, network access
fee $87.84; Rose Marie Stee, meals/mileage/registration/supplies $640.28;
Sturdevant’s Auto, parts $81.42; Laurie Tangen, meals/mileage/registration/supplies
$155.90; Tires, Tires, Tires, tire $20.00; Lionel Torgrude, meals/mileage
$346.97; UBC, seamless gutter $415.00; Ultramax, metal jackets $109.00;
Uncle Sam Jam, fireworks donation $500.00; Vantek Communications, parts/labor
$1,898.20; Verizon, telephone $156.01; Viking Office Products, office supplies
$17.06; Wagner Real Estate, inspection fees $300.00; Wal-Mart, office supplies
$485.84; West Group, law books $943.50; City of White, utilities $67.95;
Terry Weiczorek, CAA $985.87; Windsor Eatates, rent $224.00; Chad Wosje,
meeting/mileage $39.50; Xerox, copier maintenance $107.03; Zep Manufacturing,
janitorial supplies $126.64.
DEPARTMENT HEAD REPORTS
Sheriff, Martin Stanwick met with the board to discuss departmental
matters, budget concerns, and to submit Automatic Supplements.
Motion by Negstad, seconded by Larson, to approve the Automatic Supplement for unanticipated expenses incurred and reimbursement made to Brookings County. Department: Detention 212; Amount: $1,404.00; Reason: Restitution and Transportation for a prisoner from New Mexico; Receipt # 82946; Line # 10100X4220212. Role Call Vote: Negstad “Aye,” Santema “Aye,” Larson “Aye,” Klavetter “Aye.” Motion passes.
Motion by Santema, seconded by Negstad, to approve the Automatic Supplement for unanticipated expenses incurred and reimbursement made to Brookings County. Department: Detention 212; Amount: $5,681.84; Reason: Court House Security Grant; Receipt # 83502; Line # 10100X4350212. Role Call Vote: Santema “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes.
Treasurer, Vicki Hanna met with the board to distribute the history
of the departmental totals collected on Real Estate Taxes and Motor Vehicle
Revenue.
Zoning & Drainage Director, Robert Hill met with the board to submit
the following plats for approval.
Motion by Larson, seconded by Negstad, to approve Resolution 03-20. A Resolution for the plat of Lots 13, 19, 20, and 23 of Ramlo Shores Subdivision in Government Lots 3 & 4 in Section 21-112-47 in the County of Brookings, South Dakota. Role Call Vote: Negstad “Aye,” Santema “Aye,” Larson “Aye,” Klavetter “Aye.” Motion passes.
Motion by Santema, seconded by Larson, to approve Resolution 03-21. A Resolution for the plat of Lot 1 of Lee’s Second Addition in the NE1/4 of Section 34-111-52 in the County of Brookings, South Dakota. Role Call Vote: Santema “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes.
OTHER MATTERS
Russell Olson with the State of South Dakota Department of Legislative
Audit met with the board to discuss the following Memorandum of Understanding.
Motion by Larson, seconded by Santema, to approve and authorize the chair
to sign the Memorandum of Understanding. Motion by Larson, seconded
by Negstad, to amend the Memorandum of Understanding: Item # 1 Line # 10100X4291611
from $2,000.00 to $6,500.00 and to strike Line # 10100X4290112 completely.
Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”
Motion to amend passes. Role Call Vote On Original Motion: Negstad “Aye,”
Santema “Aye,” Larson “Aye,” Klavetter “Aye.” Motion passes.
MEMORANDUM OF UNDERSTANDING
BETWEEN BROOKINGS COUNTY, SOUTH DAKOTA AND THE BROOKINGS AREA MULTIPLEX
BOARD.
Whereas, Brookings County has entered into an agreement dated 7/31/01 with the Multiplex Board that states the County may use the Exhibition Hall for the County Achievement Days;
Whereas, the agreement also states that the County will pay the cost to bring in and remove dirt from the Exhibition Hall floor;
Whereas, Brookings County and the Brookings Area Multiplex Board wish to amend the agreement for 2003-2006;
IN CONSIDERATION OF THE FOREGOING, THE UNDERSIGNED AGREES AS FOLLOWS:
1. Brookings County agrees to provide the Multiplex Board $6500 in 2003 to fund the purchase of panels to be used by the Swiftel Center. These funds will be taken from the following budget lines in the 2003 Brookings County Budget:
$6500 10100x4291611
2. The Multiplex board understands that the County will not budget the $2000 dirt removal fee for the years 2003, 2004, and 2005. In addition, the County will withhold $500 of the dirt removal fee in the 2006 budget.
3. The County will still have full access to the Exhibition center for 4-H Achievement days as is outlined in the agreement dated 7/31/01.
4. The Multiplex board agrees to bring in and remove dirt from the Exhibition center for 4-H Achievement Days in years 2003, 2004, 2005 and that portion which is not paid for by the county in 2006.
5. This MOU will be in effect through December 31, 2006; at which time
the original contract terms will remain in place requiring the County to
cover the full cost of the dirt removal expense.
Dated this 10th day of June, 2003.
Brookings County
By ________________________
Emil Klavetter
Its ________________________
Chairperson of the Board of Commissioners
City of Brookings Brookings Area Multiplex Board
By ________________________ By ________________________
Its _________________________ Its _________________________
Motion by Negstad, seconded by Santema, to approve and authorize the
chair to sign Resolution # 03-22. A Resolution for a Contingency
Transfer. Role Call Vote: Negstad “Aye,” Santema “Aye,” Larson “Aye,” Klavetter
“Aye.” Motion passes.
Resolution # 03-22
Contingency Transfer
WHEREAS, the Brookings County Board of County Commissioners did
approve a line for contingency transfer in the 2003 annual budget, and
WHEREAS, the Brookings County Board of County Commissioners finds
it necessary to transfer from said contingency line.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners
within and for the County of Brookings, State of South Dakota, that the
following amount and item be transferred:
FROM: General Fund Contingency Line 10100X4290112
TO: County Extension Dirt Line 10100X4291611 $4,500
Passed and approved this 10th day of June, 2003
____________________________
Emil Klavetter, Chairperson
Brookings County Commission
ATTEST:
_________________________________
Kelly Bakken
Brookings County
Deputy Auditor
Highway Superintendent, Ted Eggebraaten and Brad Wermers with Banner Associates, Inc. met with the board to discuss the County Road 23 Project and Highway matters.
Motion by Santema, seconded by Negstad, to approve and authorize the chair to sign Change Order # 2 for the Brookings County Highway 23 Improvement Project P6317(00) PCEMS 6734; Brookings County, South Dakota; BAI No. 20205.00.02. The Contract Price will increase $31,305.19 to $3,925,098.82. The Contract Time will not change in calendar days. Role Call Vote: Santema “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes.
Motion by Larson, seconded by Negstad, to approve and authorize the chair to sign the Pay Request # 2 in the amount of $653,566.98 for the Brookings County Highway 23 Improvement Project P6317(00) PCEMS 6734; Brookings County, South Dakota. Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes.
Be it noted, Highway Superintendent, Ted Eggebraaten distributed the results from the Traffic Check Count on County Road 35G. The board requested Eggebraaten to get estimates to hard top the road.
Deputy States Attorney, Wm. Mark Kratochvil met with the board to discuss the trial held on Friday, June 6, 2003 on the County Road 2 Right-of-Way, and to discuss the Hendricks School District 5-4.
Deputy Auditor, Kelly Bakken presented the board with the Auditors Report. Bakken distributed the Brookings County Budget as of May 2003.
Be it noted, the Highway transfers for the month of May 2003, $9,995.42
was transferred for expenditures to increase the Highway budget due to
work performed and supplies furnished for various non-highway departments.
Be it noted, Bakken submitted the Auditor’s Account with the Treasurer
for the month of May 2003.
Total amount of deposits in banks……………………………………………………………………………….
$10,216,214.11
Total amount of actual cash: Currency……………………………………………………………………….
9,493.00
Coins……………………………………………………………………………. 72.36
Total amount of checks/drafts in Treasurer’s possession not exceeding
3 days………. 67,448.90
Itemized list of all items, checks, and drafts in Treasurer’s
possession over 3 days… 74.00
Insufficient checks………………………………………………………………………………………………………… 333.73
T O T A L .……………………………………………………………………………………………………………………. $10,293,636.10
Elections Officer, Stacy Steffensen presented the board with the Commission Assistant/Personnel Director Report and to submit the 2003 Brookings County Surplus List.
Motion by Larson, seconded by Santema, to declare the following list as surplus property for the year 2003, which will be sold at public auction as per SDCL 6-13. Role Call Vote: Negstad “Aye,” Santema “Aye,” Larson “Aye,” Klavetter “Aye.” Motion passes.
Auditor Equalization
Electric calculators (2) 35 MM cameras (4)
Computer speakers—set of 2 Sharp desk calculators (3)
Computer keyboard Cannon fax machine (fax only)
ISDN Lan Modem
Weed/Pest
Sharp copier (no stand) Extension
Sharp FO2850 fax--needs repair
Emergency Management Printer Action Laser 1500
Samsung computer Epson Stylus Color 777--needs repair
Starr computer printer 32X Max--doesn't work
Hewlett Packard PC/CPU Bemis WaterWick humidifier
Hewlett Packard monitor
Epson color printer Treasurer
Personal computer calculators (4)
Sharp SF-7850 copier
Sharp FO245 fax machine Veterans/Welfare
Hewlett Packard CPU
Highway
Magtronic color monitor--17" Sheriff
Magtronic keyboard KDS monitor
Cat 165-7122 Magtronic Pent. 120 processor camera stand--mug shot
Cat 165-7128 Nobilis server--Pent. II Shamrock 15" computer monitor
chain hooks Epson Stylus color 640 printer
load binder Office chair (gray)
Porta Power Plastic office chair mat
electric motor small wood computer desk
water cooler assorted plastic file holders
cots (2) Regency scanner--10 channels
old scaffolding Motorola base radio
florescent lights Sony digital camera
architectural table Canon jet printer
1912 oil dispenser Magtronic Pentium-133
12 HP drill press Intel Pentium II
old wooden ladder 1998 Ford Crown Victoria
skill saw zaw leather holster and belt
100-3"x3"x20' timbers Canon printer
50-3"x6"x24' timbers Kicker CVR12 sterio speaker
1989 Master Craft riding mower-38" cut, 12 HP small wood desk
computer (2)
Magtronics 15" screen
Magtroncis 17" screen
keyboard and mouse
COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed the burn ban, Zoning matters,
and a consolidated Board of Equalization.
ADJOURNMENT
The Chair declared the meeting adjourned until 8:00am Tuesday,
June 17, 2003.
It is the policy of Brookings County, South Dakota, not to discriminate
against the Handicapped in Employment or the Provision of Service.
The County of Brookings is responsive to requests for communication aids
and the need to provide appropriate access, and will provide alternative
formats and accessible locations consistent with the Americans With Disabilities
Act.
____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s
Office