The Brookings County Board of County Commissioners met in regular session on Tuesday, July 29, 2003, with the following members present: Emil Klavetter, Deanna Santema, Donald Larson, Dennis Falken, and Mary Negstad. Also present: Stephanie Vogel, Kelly Bakken, Todd Struwe, Robert Hill, Ted Eggebraaten, Joyce Dragseth, Vicki Hanna, Russell Olson, Jan Willmott, Stacy Steffensen, and Mark Proctor.

 Chairperson Emil Klavetter called the meeting to order.

CONSENT AGENDA
Chairperson Emil Klavetter declared the Consent Agenda approved with no objection from the board. The Consent Agenda consisted of the Agenda for the July 29, 2003 Commission meeting, the minutes from the July 22, 2003 Commission Meeting, the Welfare Matters, and the Travel/Education Requests.  Welfare Matters: Case # 03-074 for hospital was denied; Case # 03-049AB for rent was approved; Case # 090A for rent was approved; Case # 03-091 for utilities was approved; Case # 03-092 for medication was approved; Case # 03-078 for hospital was denied. Travel/Education Requests:  Carol Glantz to go to Pierre, SD on August 13-15, 2003 to attend the DWARE Computer Training.  Steve Haro to go to Watertown, SD on August 5-7, 2003 to attend the Public Works Planning for and Responding to a WMD Event.  Jon Pike to go to Pierre, SD on August 11- 14, 2003 to attend the DARE Training. Teresa Anderson to go to Emmitsburg, MD on September 29, 2003 – October 1, 2003 to attend the Train the Trainer Course for Community Emergency Response Team.  Robert Hill to go to Sioux Falls, SD on August 1, 2003 to attend the South Dakota Planning Association Legislative Meeting.

DEPARTMENT HEAD REPORTS
Emergency Management Director, Todd Struwe met with the board to discuss the U.S. Department of Justice FY 2003 Part II Equipment Grant Program.

Treasurer, Vicki Hanna met with the board to distribute the Brookings County Treasurer Monthly Report for the month of June 2003.

Director of Equalization, Joyce Dragseth met with the board to discuss departmental matters.  Dragseth updated the board on the ProMap Company contract, the GIS project, and personnel matters.

Highway Superintendent, Ted Eggebraaten met with the board to discuss Highway matters.  Eggebraaten updated the board on County Road and Bridge projects, and distributed the 2002 Annual Report.

Zoning & Drainage Director, Robert Hill met with the board to discuss zoning, drainage, and E911 addressing concerns.  Hill submitted the following plat for approval.
 
 Motion by Negstad, seconded by Santema, to approve and authorize the chair to sign Resolution # 03-32.  A Resolution for the Plat of Substation Addition, A subdivision of previously platted VeraSun First Addition and Whitehead First Addition in the NE ¼ of Section 34-110-49, of Brookings County, South Dakota. Role Call Vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.

OTHER MATTERS
Auditor IV, with the State of South Dakota Department of Legislative Audit, Russell Olson met with the board to deliver the Master Lead Schedule for the 2002 Audit for Brookings County.  Be it noted, Brookings County received an “Unqualified Opinion” on the County’s Financial Statements, the highest grade given.  Olson updated the board on the progress of the Audit of the Lake Hendricks School District 5-4.

 Motion by Larson, seconded by Santema, to clarify the County Commission’s intent of the actions noted in the December 31, 2002 County Commission meeting related to the transfer of funds from the General Fund to the County Road and Bridge Fund.  It was the intent of the County Commission to approve the total transfer of $950,000 from the General Fund to the County Road and Bridge Fund.  The funding of the transfers was $750,000 from the Unreserved Undesignated Fund Balance of the General Fund and a $200,000 Contingency Transfer to the General Fund Operating Transfer Out to the County Road and Bridge Fund. Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.

Elections Officer, Stacy Steffensen met with the board to discuss the Brookings Township precinct voting location.  Motion by Negstad, seconded by Falken, to approve and authorize the Chair to sign Resolution # 03-33. Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.”  Motion passes.
 

 WHEREAS, The Help America Vote Act is designed to ensure that election polling locations are accessible to the public;

 WHEREAS, The Brookings Township Hall is currently the polling location for Brookings Township which represents Precinct 13 in Brookings County;

 WHEREAS the Precinct 13 polling location does not meet the specifications defined in the Help America Vote Act, and another suitable polling location exists within 15 miles;

 THEREFORE BE IT RESOLVED, by the Brookings County Board of Commissioners that the Precinct 13 polling location be moved from the Brookings Township Hall to the American Legion Post Home, located at 1229 Western Avenue in the City of Brookings for all future county-wide elections.

       ________________________
       Emil Klavetter, Chairperson
       Brookings County Commission

ATTEST:
___________________________________
Janet Willmott, County Auditor

Commission Assistant/Personnel Director, Stephanie Vogel presented to the board a Contract with Mike Amo, for Appraisal Services, for the Aurora Ethanol Plant, in Aurora, South Dakota.  Motion by Larson, seconded by Santema, to approve and authorize the chair to sign the Contract with Mike Amo for Appraisal Services noted above. Role Call Vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.”  Motion passes.

Commission Assistant/Personnel Director, Stephanie Vogel presented the board with Resolution # 03-34.  Motion by Larson, seconded by Negstad, to approve and authorize the chair to sign Resolution # 03-34. Role Call Vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.

 WHEREAS, in recent years many South Dakota Counties have entered into the economic development role for development that occurs within the county but outside of the municipal boundaries in the county;

 WHEREAS, South Dakota Codified Law 9-34-19 allows for municipalities and economic development corporations to enter into executive session to discuss documentary material, trade secrets, commercial and financial information regarding the operation of the business, when furnishing assistance to that business; this law further states that any discussion or consideration of these trade secrets or commercial or financial information is not a public record and may be done so in executive session

 NOW THEREFORE BE IT RESOLVED that the Brookings County Board of Commissioners supports legislation to grant counties the authority to discuss economic development proposals in executive session;

 BE IT FURTHER RESOLVED, that the Brookings County Board of Commissioners requests that the South Dakota Association of County Commissioners seek legislation to grant counties the authority to discuss economic development proposals in executive session.

 Dated this 29 day of July, 2003.
       ________________________
       Emil Klavetter, Chairperson
       Brookings County Commission

ATTEST:
___________________________________
Janet Willmott, County Auditor

 Be it noted, Vogel distributed Resolutions for the board to review for the State Convention.

Deputy Auditor, Kelly Bakken presented the board with the Auditors Report.  Bakken updated the board on insurance matters with Blue Cross and Blue Shield.

 Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report. Vogel updated the board on a Chamber Invitation, BATA Letter of Support, 2004 Budget Information, and Personnel matters.  Be it noted, chair Klavetter signed Personnel Action Notices for Curt Sterud, Cheryl Anderson, Candace Stamp, and Jolene Fix.  Motion by Santema, seconded by Negstad, to approve and authorize the chair to sign the Request To Fill Vacancy for a part-time Correctional Officer in the Detention Center, Sheriff’s Department. Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.

Motion by Negstad, seconded by Falken, to go into executive session at 10:06am. Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.”  Motion passes.  Chair Klavetter declared executive session over at 11:10am.  Reason – Personnel and Contractual Matters.  No action at this time.
 
COMMISSIONER’S OPEN DISCUSSION
 Be it noted, the board discussed matters with the 2004 Budget and the Fire Department Trust Budget.
 
RECESS
Be it noted, the board recessed for lunch.
 
BUDGET HEARINGS
Janet Willmott, Stephanie Vogel, Kelly Bakken, and Mark Proctor met with the board to discuss the 2004 Budget.
 
ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, August 5, 2003.

 It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.

 ____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office