The Brookings County Board of County Commissioners met in regular session on Tuesday, August 12, 2003, with the following members present: Emil Klavetter, Deanna Santema, Dennis Falken, Donald Larson, and Mary Negstad. Also present: Stephanie Vogel, Kelly Bakken, Todd Struwe, Wm. Mark Kratochvil, Ted Eggebraaten, Larry Jensen, Terri Bortnem, Brad Wermers, Doris Roden, and VaDonna Julian.
Chairperson Emil Klavetter called the meeting to order.
CONSENT AGENDA
Chairperson Emil Klavetter declared the Consent Agenda approved as
amended with no objection from the board. The Consent Agenda consisted
of the Agenda for the August 12, 2003 Commission meeting, the minutes from
the August 5, 2003 Commission Meeting, and the Travel/Education Requests.
Travel/Education Requests: Robert Hill to go to Watertown, SD on
August 20, 2003 to attend Flood Insurance Training. Laurie Tangen
to go to Huron, SD on September 4, 2003 to attend the SHIINE Training;
to go to Huron, SD on September 8-10, 2003 to attend the CFEL Meeting;
to go to Chamberlain, SD on September 15-17, 2003 to attend the FCS State
Training; to go to Madison, SD on September 25, 2003 to attend the FEU
Meeting. Rose Stee to go to Chamberlain, SD on September 8-10, 2003
to attend the Youth Development Training; to go to Salt Lake City, Utah
on September 20-27, 2003 to attend the National 4-H Educators Meeting;
to go to Sioux Falls, SD on September 20, 2003 to travel to the Airport.
APPROVAL OF CLAIMS
Motion by Falken, seconded by Negstad, to approve the following
claims. Role Call Vote: Falken, “Aye,” Larson “Aye,” Negstad “Aye,”
Santema “Aye,” Klavetter “Aye.” Motion passes. Action Serving Process,
subpoenas $84.38; Ken Ahartz, mileage $34.80; Teresa Anderson, gas $10.01;
Kathy Apland, 4-H judge $25.00; Antonio Aragon, translation $50.00; Martha
Aragon, translation $62.50; Arlington Sun, public notices $17.08; Cyndi
Ault, meals $32.00; City of Aurora, utilities $49.72; Baete-Forseth, filter
$64.00; Donna Bain, meals $104.00; Batteries Plus, batteries $29.85; Bierschbach
Equipment, air compressor $10,500.00; Bob Barker Company, gym shorts/toiletries
$1,122.91; Bowes Construction, asphalt/tack oil $8,136.29; Brevik &
Thurman, MI hearings $142.54; Bkgs Area Chamber, luncheon $68.00; Bkgs
City, animal control $570.00; Bkgs City, utilities/database $9,787.96;
Bkgs Register, publications/subscription $559.72; Bkgs Engraving, 4-H ribbons
$739.83; Bkgs Hospital, medical $334.07; Denise Brown, meals/mileage $107.74;
Bureau of Info & Telecom, teletype $1,800.00; Butler Machinery, mirror
$59.36; Calhoon & Kratochvil, stamps $268.00; Don Carlson, MI hearings
$45.00; Carlson Wagonlit Travel, airfare $534.00; Carquest Auto, parts/supplies
$403.83; Cellular One, telephone/cell phone $638.23; Central Business Supply,
office supplies/maintenance $1,328.78; Nicole Chapman, meals $104.00; Chemco,
janitorial supplies $206.11; Compresource, bags $366.15; Cook’s Office
Products, office supplies $239.17; Cook’s Recycling, commercial service
$341.00; Dakota Care Cobra, insurance $206.34; Dale’s Alignment, air spring
$402.18; Dictaphone, repair $1,715.00; Donna Diedrich, MI hearings $612.14;
Jonathan Doop, rent $360.00; Joyce Dragseth, meals/gas/airline tickets
$1,056.50; Duane’s Animal Control, animal control $128.44; East Central
MH/CD, FCIP/qrtrly payments $24,996.29; East Dakota Water Dev, water conserv
$249.36; Ted Eggebraaten, meals/mileage/registration/postage $212.08; Karen
Eikmeier, 4-H judge/mileage $48.78; Einspahr Auto, parts/repair $130.03;
Marv Ekeren, MI hearings $45.00; LG Everist, pea rock $856.30; The Exchange,
plaque/guns $585.00; Farmer’s Coop, chemicals $7,270.50; Marie Fawcett,
transcript $57.80; Robert Fite, CAA $362.10; Flowers on Main, 4-H roses
$53.00; Ford Motor Company, execution $2,761.58; G&K Services, laundry
service $271.87; Gall’s Inc, concealment speaker $162.98; Alan Glover,
CAA $156.20; Janet Goodfellow, 4-H judge/mileage $63.34; Graham Tire, tires
$490.78; Alan Gray, meals $115.00; Graybar Electric, battery $9.38; Harold’s
Printing, envelopes $273.30; Harold’s Photo, photo finishing $7.78; Patricia
Hartsel, transcripts $721.20; Robert Hill, LEOP-PMD payment/mileage $1,917.05;
Tim Hogan, CAA $952.82; Holiday Inn City Center, rooms $2,499.00; Shawn
Hostler, meal $7.00; Justin Hyde, CAA $1,909.90; Hy-Vee Food Store, inmate
meals/food $9,422.07; IPMA-HR, dues $145.00; Index, salon board/office
supplies $221.74; Insty-Prints, training manuals $119.50; ITC, database
$713.45; Intoximeters, mouthpieces $208.00; Janitor’s Closet, janitorial
supplies $429.87; Donna Jensen, 4-H judge/mileage $61.60; Larry Jensen,
meal/gas $27.85; Johnson Controls, air conditioner $4,500.00; KDBX Radio,
execution $1,234.05; Kennedy, Rokahr, Pier, & Knof, MI hearing $127.80;
Laura Kinslow, execution $698.31; Joan Kittleson, MI hearing $15.00; Emil
Klavetter, mileage $17.40; Mel Kloster, meals/mileage/registration $705.78;
Ronald Klosterman, meal $7.00; Koch Materials, road oil $194,231.01; Nelva
Kooistra, MI hearing $15.00; L&L Parts, parts/filters $139.78; Langland
Home Center, parts/labor $46.25; NexisLexis Matthew Bender, law books $489.22;
Zac Linton, meals $115.00; Linweld, supplies $21.70; Lyle’s Signs,
signs $152.96; Donald McCarty, CAA $4,087.55; MCI, telephone $408.05; M&T,
medical supplies $102.65; Martin’s Inc, ethanol/diesel $16,057.60; Jenny
Martins, 4-H judge/mileage $37.76; Marilyn Matson, 4-H judge/mileage $76.10;
Mediacom, internet $55.95; Minnehaha Co Auditor, MI hearing $142.30; Minnehaha
Co Juvenile Detention, foster care $2,200.00; Minnehaha Co Treasurer, MV
renewals/prisoner housing $147.39; Mix Dry Cleaners, plastic bags $40.00;
Moriarty Rentals, rent $235.00; Motorola Inc, site equipment $31,625.00;
Mary Negstad, meals/mileage $178.30; Nancy Nelson, CAA $925.84; Nielsen’s,
alternator $47.95; Nortek Computers, cord $52.50; Northwestern Energy,
utilities $85.96; Sean O’Brien, CAA $339.40; Old Dominion Brush, broom
parts $676.38; Optics Plus, night scopes/weapons kits $5,240.00; Pitney-Bowes,
rate protection plan $100.00; Bill Platz, rent $390.00; Qualified Presort,
MV renewal cards $1,486.47; RFD News, publications $719.86; Rainbow Car
Wash, car washes $39.68; Eric Rasmussen, CAA $234.30; Reserve Account,
postage $3,000.00; Dept of Revenue, MV/birth & death fees/admin fees/blood
tests $241,030.12; James Rowenhorst, training manuals $260.00; Brad Ruden,
4-H judge/mileage $28.48; Rude’s Home Furnishings, chair $87.00; Running’s
Big R, supplies $195.33; Deanna Santema, meals/gas/mileage $400.59, Ruth
Sapp, postage $8.09; Kurt Schmidt, meals $32.00; SDCES, computer/projector
$1,000.00; Sheehan Mack Sales, hose $463.00; Shepardson’s True Value, supplies
$77.18; Software Services, computer assistance $828.75; Sprint, telephone
$70.98; Staff Search, temp help $1,719.47; State of SD, network access
fees $81.76; Rose Marie Stee, meals/mileage/air fare/registration/supplies
$1,134.86; Todd Struwe, gas $16.00; Sturdevant’s Auto, parts/brake fluid
$33.78; Julie Tangen, 4-H judge/mileage $36.60; Laurie Tangen, meals/mileage/registration/supplies
$400.07; Gwern Taylor, 4-H judge/mileage $64.50; Lionel Torgrude, meals/mileage
$522.95; Turning Point, foster care $4,675.00; US Marshall’s Service, transport
$1,289.00; VandenBerg Law, CAA $852.00; Vantek Communications, repair $202.50;
Velvet Uniforms, badge $70.80; Verizon, telephone $291.88; Viking Office
Products, office supplies $224.09; Barry Vlasman, CAA $1,861.83; Wagner
Real Estate, inspection fees $300.00; Wal-Mart, tent/office supplies $538.63;
West Group, law books $660.75; City of White, water $16.10; Terry Wieczorek,
CAA $324.56; Wireless World, belt clip/antennae $29.98; Bradley Woldt,
CAA $640.00; Xerox, copier maintenance $60.00; Yankton Co Sheriff, service
fees $66.00; Yankton Co Treasurer, MI hearings $179.60; Young Door Service,
doors $11,062.44; Zep Manufacturing, pump/supplies $102.45; Juror/Witness
Fees: Jeremy Aho $10.58; Sharon Alexander $10.58; Cindy Benson $20.00;
Marvin Bertsch $11.74; Sara Bittiker $10.58; Michelle Bjorklund $13.48;
Bertha Blankenfeld $50.58; Jeremy Blom $23.48; Mary Brashier $14.64; Gordon
Brodersen $17.54; Krista Bublitz $20.00; Misty Carlson $11.16; Dennis Carmichael
$51.74; Dr. Dan Cecil $20.00; Susan Christianson $14.64; Kimberly Clark-Ferris
$10.58; Marilyn Collins $50.58; Darla Denoma $20.00; Donald Doescher $14.64;
Melinda Filholm $50.58; Jon Finnegan $25.22; Darrell Ford $21.60; Nicole
Fortin $11.16; Paul Garvin $10.58; Charell Gray $20.00; Arlene Gruseth
$54.06; Wilhelm Hamer $11.74; Eric Hanson $11.16; Donald Haroldson $21.02;
Kyle Haug $20.00; Wayne Haug $11.16; Crystal Hicks $30.44; David Hoyt $11.16;
Courtney Huber $10.58; Jonathan Newman Jenks $11.74; Donna Jurrens $50.58;
David Karolczak $11.16; Cynthia Kirchheval $11.16; Emil Klavetter $11.16;
Brad Kragh $10.58; Velda Kruse $50.58; Lonnie Kuck $20.00; Alice Kurtz
$59.28; Robert Lacher $51.74; Dennis Langbehn $20.00; Joshua Larson $20.00;
Nathaniel Lavoie $11.16; Robert Lees $66.82; Linda Louder $61.60; Kelly
Meyer $50.58; Sheri Miller $11.16; Malorie Moberg $16.96; John Adam Muller
$54.64; Ryan Nagelhout $13.48; Jeremiah Nelson $20.00; Nichole Nelson $20.00;
Lori Olson $11.16; Shirley Olson $10.58; Peg Pederson $20.00; Janna Pederson
$25.22; June Reed $66.82; Kate Reeser $20.00; Sally Roth $18.12; Jeramie
Saathoff $20.00; Josie Sanderson $13.48; James Shriver $50.58; Bobbi Shultz
$21.60; Carol Skovlund $18.12; Scott Smith $11.74; Ricky Sonnenburg $10.58;
Michelle Spencer-Hoffman $20.00; Kristin Stensrud $65.08; Kari Stevens
$52.90; Debra Swaboda $51.16; Shirley Tennyson $10.58; Glenn Thorson $50.58;
John Trierweiler $50.58; Jeffrey Vangerpen $10.58; Arlene Vaske $10.58;
Kent Vostad $58.70; Shiley Voss $20.00; Andrew Warren $11.74; Michael Weber
$50.58; Edward Williams $17.54; Misty Young $10.58; Tracey Zmuda $10.58.
DEPARTMENT HEAD REPORTS
Highway Superintendent, Ted Eggebraaten and Brad Wermers with Banner
Associates, Inc. met with the board to discuss the County Road 23 Project
and Highway matters.
Motion by Negstad, seconded by Santema, to approve and authorize the chair to sign Change Order # 4 for the Brookings County Highway 23 Improvement Project P6317(00) PCEMS 6734; Brookings County, South Dakota; BAI No. 20205.00.02. The Contract Price due to this change order will increase by $39,511.89. The Contract Time will not change in calendar days. Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.” Motion passes.
Motion by Falken, seconded by Santema, to approve and authorize the chair to sign the Annual Salt Joint Contract with the City of Brookings. Motion by Santema, seconded by Negstad, to delay action on the original motion until Tuesday, August 19, 2003. Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.” Motion to delay action passes.
Motion by Falken, seconded by Santema, to approve and authorize the chair to sign the Request of Fill Vacancy of Brookings County Highway Department Equipment Operator. Motion by Falken, seconded by Santema, to amend the original motion based on the promotion of a Brookings County Highway Department Equipment Operator to a Brookings County Highway Department Heavy Equipment Operator. Role Call Vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion to amend passes. Role Call Vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Original motion as amended passes.
Motion by Negstad, seconded by Santema, to approved and authorize the chair to sign the Request to Fill Vacancy of Brookings County Highway Department Heavy Equipment Operator. Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.” Motion passes.
Emergency Management Director, Todd Struwe met with the board to give an update on State and Local Funding Agreements.
Zoning & Drainage Office Assistant, Terri Bortnem met with the board to distribute the Monthly Building Permit Report for July 2003.
ROUTINE BUSINESS
Deputy Auditor, Kelly Bakken presented the board with the Auditors
Report. Bakken distributed the Brookings County Budget as of July 2003,
and the Auditor’s Account with the Treasurer for July 2003.
July 2003
Total amount of deposits in banks……………………………………………………………………………….
$6,919,104.93
Total amount of actual cash: Currency……………………………………………………………………….
6,863.00
Coins……………………………………………………………………………. 84.45
Total amount of checks/drafts in Treasurer’s possession not exceeding
3 days………. 57,438.17
Itemized list of all items, checks, and drafts in Treasurer’s
possession over 3 days… 0
Insufficient checks………………………………………………………………………………………………………… 506.82
T O T A L .……………………………………………………………………………………………………………………. $6,983,997.37
Be it noted, the Brookings County Auditor received warrant # 33-784257 in the amount of $2,382.83 from the State of South Dakota, Office of State Auditor for postage reimbursement for the Brookings County Extension Department.
Motion by Falken, seconded by Negstad, to approve and authorize
the chair to sign the Renewal Binder for Health Care Coverage with Wellmark
Blue Cross and Blue Shield of South Dakota. Rating period begins
on October 1, 2003 and ends on September 30, 2004.
Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson
“Aye,” Klavetter “Aye.” Motion passes.
Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report. Vogel updated the board on the upcoming Sioux Valley Commissioners Association District Meeting.
Motion by Negstad, seconded by Santema, to approve and authorize the chair to sign the Memorandum of Understanding between Brookings County, South Dakota and the Brookings Area Multiplex Board. Role Call Vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes.
MEMORANDUM OF UNDERSTANDING
BETWEEN BROOKINGS COUNTY, SOUTH DAKOTA AND THE BROOKINGS AREA MULTIPLEX BOARD.
Whereas, Brookings County has entered into an agreement dated 7/31/01 with the Multiplex Board that states the County may use the Exhibition Hall for the County Achievement Days;
Whereas, the agreement also states that the County will pay the cost to bring in and remove dirt from the Exhibition Hall floor;
Whereas, Brookings County and the Brookings Area Multiplex Board wish to amend the agreement for 2003-2004;
IN CONSIDERATION OF THE FOREGOING, THE UNDERSIGNED AGREES AS FOLLOWS:
1. Brookings County agrees to provide the Multiplex Board $6500 in 2003
to fund the purchase of panels to be used by the Swiftel Center.
These funds will be taken from the following budget lines in the 2003 Brookings
County Budget:
$6500 10100x4291611
2. The Multiplex board understands that the County will not budget the $3,400 dirt removal fee for the year 2003. In addition, the County will withhold $3,100 of the dirt removal fee in the 2004 budget.
3. The County will still have full access to the Exhibition center for 4-H Achievement days as is outlined in the agreement dated 7/31/01.
4. The Multiplex board agrees to bring in and remove dirt from the Exhibition center for 4-H Achievement Days in years 2003, and that portion which is not paid for by the county in 2004.
5. This MOU will be in effect through December 31, 2004; at which time the original contract terms will remain in place requiring the County to cover the full cost of the dirt removal expense.
Dated this 12th day of August, 2003.
Brookings County
_______________________
Emil Klavetter
Chairperson of the Board of Commissioners
City of Brookings Brookings Area Multiplex Board
By ________________________
Its _________________________
Deputy States Attorney, Wm. Mark Kratochvil, Highway Superintendent, Ted Eggebraaten, and Brookings Area Transit Representative, VaDonna Julian met with the board to present the Agreement for Construction of a Bus Barn on Brookings County Property. Motion by Falken, seconded by Negstad, to approve and authorize the chair to sign the Agreement for Construction of a Bus Barn on Brookings County Property. The Agreement is between Brookings County, Brookings Area Transit, and the State of South Dakota Department of Transportation. Role Call Vote: Falken “Aye,” Larson “Nye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes.
Deputy States Attorney, Wm. Mark Kratochvil and Doris Roden met with the board to discuss a Letter of Request. This letter is to request the immediate repayment of the $10,000.00 loan for fund raising on the 1921 Building Project. Motion by Santema, seconded by Negstad, to direct the States Attorney Office to draft the letter of request and send it to the Brookings Foundation. Role Call Vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.” Motion passes.
COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed the upcoming meetings on the 1921
Building, and the Sioux Valley Commissioners Association District.
EXECUTIVE SESSION
Motion by Santema, seconded by Negstad, to go into executive session
at 10:00am. Role Call Vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,”
Larson “Aye,” Klavetter “Aye.” Motion passes. Chair Klavetter
declared executive session over at 11:00am. Reason – Contractual/Personnel
Matters. No action at this time.
BUDGET HEARINGS
Janet Willmott, Stephanie Vogel, and Kelly Bakken, met with the
board to discuss the 2004 Budget.
UNFINISHED BUSINESS
Auditor, Janet Willmott met with the board to discuss claims with the
Hendricks School District 5-4. Motion by Falken, seconded by Santema,
to authorize Willmott to pay the following claims to Lincoln HI School
District: Transportation of Lake Hendricks 5-4 Students $3,175.04
and 2002-2003 Tuition Reimbursement $5,673.71. Claims totaling $8,848.75.
Role Call Vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,”
Klavetter “Aye.” Motion passes.
ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday,
August 19, 2003.
It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office