The Brookings County Board of County Commissioners met in regular session on Tuesday, September 16, 2003, with the following members present: Emil Klavetter, Deanna Santema, Dennis Falken, and Mary Negstad. Also present: Stephanie Vogel, Stacy Steffensen, Ted Eggebraaten, Janet Willmott and Martin Stanwick. Commissioner Don Larson was absent for personal reasons.
Chairperson Emil Klavetter called the meeting to order.
CONSENT AGENDA
Chairperson Klavetter declared the Consent Agenda approved without
objection from the board. The Consent Agenda consisted of the agenda
for the September 16, 2003 Commission Meeting, and the minutes from the
September 9, 2003 Commission Meeting, Welfare Matters, and Travel/Education
Requests. Welfare Matters: Case #03-111 for rent was approved; and
Case # 03-112 for one (1) month utilities was approved, rent and additional
utilities were denied. An education request for Mark Halvorson to
attend the First Line Supervisors Training in Brookings, SD, starting September
25, 2003, was approved.
COMMISSION REPORTS
Commissioner Negstad reported on the BATA meeting and the public hearing
on the summer legislative study on property tax exemptions in Sioux Falls,
SD. Commissioner Santema reported on the JDC meeting, the weed tour
of the county, the public hearing on the summer legislative study on property
tax exemptions in Sioux Falls, SD, and the East Central Mental Health meeting.
Commissioner Klavetter reported on the Planning and Zoning meeting and
the signing of the VeraSun bonds. Klavetter also reported that Commissioner
Larson had received an update on the Northwestern Energy bankruptcy.
OTHER MATTERS
Auditor Janet Willmott and Elections Supervisor Stacy Steffensen presented
the board with the Auditor’s Report. Be it noted, Steffensen submitted
the Auditor’s Account with the Treasurer for August of 2003.
August 2003
Total amount of deposits in banks…………………………………
$6,417,916.01
Total amount of actual cash: Currency……………………………
8,389.00
Coins………………………………..
69.80
Total amount of checks/drafts in Treasurer’s possession not exceeding
3 days…… 57,124.05
Itemized list of all items, checks, and drafts in Treasurer’s
possession over 3 days…
0.00
Insufficient checks…………………………………………………..
669.19
T O T A L .…………………………………………………………...
$6,484,168.05
Be it noted, the Register of Deeds statement of fees was filed in the County Auditor’s Office collected for the month of August 2003 in the amount of $30,598.00.
Salaries and personnel changes for the month of August 2003 are as follows: Longevity Increase: Jeff Anderson $60.00; Joyce Caugherty $25.00; Dan Hougland $45.00; Ronald Klosterman $110.00; Irene Pierce $30.00; Lionel Torgrude $ 85.00. Salary Changes: Doris Knutson from $10.37 to $10.57(retroactive step correction from June 2002); Irene Pierce from $11.74 to $11.98; Candace Stamp from $9.77 to $9.97; Jeff Anderson from 13.64 to $13.66; Gary Norgaard from $12.46 to $12.71; Dan Hougland from 14.51 to 14.69. Resignation: Richard Earley. New Employees: Lindsey Viersen, Part-time Correctional Officer @ $10.81; Bella Opatz, General Maintenance Worker @ $9.09. Commission $8,000.25; Auditor $9,663.52; Treasurer $10,728.29; States Attorney $15,632.69; Custodial $4,187.29; Equalization $17,014.55; Register of Deeds $7,210.37; Veterans Service $2,804.48; Sheriffs Office $32,323.58; Detention Center $25,811.89; Contract Law $5,769.41; Contract Law Elkton $1,669.44; Emergency Mgmt $4,960.90; Drainage $946.64; Highway $39,565.64; Welfare $2,652.46; Community Health $2,035.76; WIC $1,873.00; Extension $3,729.20; Soil Conservation $2,102.64; Weed $10,622.74; Zoning $2,849.70. Claims—AFLAC, insurance $2,065.62; AFLAC Flex-One $65.00; Delta Dental, insurance $2,030.75; Flex One, unreimbursed medical $1,137.00; Local Teamsters, union dues $979.00; SDRS, retirement $25,680.17; SDRS Supplemental, retirement $2,480.00; EFTPS $48,203.63; Wellmark Blue Cross, insurance $31,941.30.
Motion by Santema, seconded by Negstad to approve the following transfers as per budget appropriations for the third quarter of 2003. From General Fund 10100X4290911 to Emergency Management Fund 22600X3710000 for $8,787.50; from General Fund 10100X4260911 to Law Library Fund 70400X4340153 for $5,000.00; and from General Fund 10100X4294911 to Highway Road & Bridge 20100X4330311 for 374,407.75. Roll call vote: Falken “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes.
Auditor Janet Willmott discussed direct deposit of payroll checks with the board. Motion by Negstad, seconded by Falken, that as of January 1, 2004, all county employees will be required to do direct deposit with their payroll checks. Roll call vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.” Motion passes.
Commission Assistant/Personnel Director, Stephanie Vogel, presented the board with the Commission Assistant/Personnel Director Report. Be it noted, the board approved the hire of Don Swartos to the Equipment Operator position in the Highway Department. Motion by Negstad, seconded by Santema to approve the probationary leave request for Bella Opatz. Roll call vote: Santema "Aye,” Falken “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes. Other items discussed included the personnel action notice for Cliff Friedrich, a letter of supper for Inter-Lakes Community Action regarding housing rehabilitation services, information from Joyce Dragseth regarding a possible intern for the county, courthouse tours during the State Convention in Sioux Falls, SD, in October, a correspondence from Deputy State’s Attorney, Mark Kratochvil and an update on the Lake Poinsett right-of-way issue. Be it noted, by consensus the board agreed to have Chairman Klavetter sign the application for Deputy Emergency Management Director, Teresa Anderson, to attend Leadership Brookings.
REGULAR BUSINESS
Highway Superintendent, Ted Eggebraaten, presented the board with bids
for a new truck for the department. Motion by Falken, seconded by
Santema, to accept the low bid of $76,959.00 from Boyer Trucks of Sioux
Falls, SD. Roll call vote: Falken “Aye,” Negstad “Aye,” Santema “Aye,”
Klavetter “Aye.” Motion passes. Eggebraaten also updated the
board on the County Road 23 project.
Sheriff Martin Stanwick discussed with the board electronic monitoring, the bid process for cars for the Sheriff’s Department, money from the Attorney General’s office from drug seizures for the county’s drug dog, and the county’s payment responsibilities for an inmate who had to undergo surgery.
As scheduled, the 2nd hearing was held to finalize the Year 2004 Budget. Proposed changes to the 2004 Provisional Budget were read line per line as follows. Motion by Negstad, seconded by Falken, to approve the amended 2004 Provisional Budget. Roll call vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.” Motion passes.
2004 Budget Changes
General Fund Changes
Account Description
GL #
From
To
Difference
States Attorney-Hardware
10100x4280151 $ 15,000
$ 16,300 +$ 1,300
Equalization- Salaries
10100x4110162 $ 231,291
$ 207,646 -$ 23,645
Equalization- Social Security 10100x4120162
$ 17,694
$ 15,885 -$ 1,809
Equalization – Retirement
10100x4130162 $ 13,878
$ 12,459 -$ 1,419
Equalization – Insurance
10100x4150162 $ 36,960
$ 32,340 -$ 4,620
Soil Conservation – Other
10100x4290612 $
0 $ 35,000
+$ 35,000
Transfer to Highway
10100x4294911 $1,398,431
$1,393,624 -$ 4,807
Total Changes $ 0
Law Library Fund Changes
Account Description
GL #
From
To
Difference
Law Library Revenue-
Due to Typographical Error 70400R341100
$ 3,000
$
0 -$3,000
Road & Bridge Fund Changes
Account Description
GL #
From
To
Difference
Highway Revenue
20100R3710000 $1,398,431
$1,393,624 -$4,807
Motion by Falken, seconded by Santema, to adopt 2004 Annual Budget Resolution
#03-42. Roll call vote: Santema “Aye,” Falken “Aye,” Negstad “Aye,”
Klavetter “Aye.” Motion passes.
RESOLUTION #03-42
ADOPTION OF THE 2004 ANNUAL BUDGET
FOR BROOKINGS COUNTY, SOUTH DAKOTA
WHEREAS, (7-21-5 thru 13), SDCL provides that the Board of County Commissioners shall each year prepare a Provisional Budget of all contemplated expenditures and revenues of the County and all its institutions and agencies for such fiscal year and,
WHEREAS, the Board of County Commissioners did prepare a Provisional Budget and cause same to be published by law, and
WHEREAS, due and legal notice has been given to the meeting of the Board of County Commissioners for the consideration of such Provisional Budget and all changes, eliminations and additions have been made thereto.
NOW THEREFORE BE IT RESOLVED, that such provisional budget as amended and all its purposes, schedules, appropriations, amounts, estimates and all matters therein set forth, SHALL BE APPROVED AND ADOPTED AS THE ANNUAL BUDGET OF THE APPROPRIATION AND EXPENDITURES FOR BROOKINGS County, South Dakota and all its institutions and agencies for calendar year beginning January 1, 2004 and ending December 31, 2004 and the same is hereby approved and adopted by the Board of County Commissioners of Brookings County, South Dakota, this 16th day of September, 2003. The Annual Budget so adopted is available for public inspection during normal business hours at the office of the County Auditor, Brookings County, South Dakota. The accompanying taxes are levied by Brookings County for the year January 1, 2004 through December 31, 2004.
County Levies Dollars $/1,000
General 5,609,184 5.26
County Building 141,323
.13
Total 5,750,507
5.39
BOARD OF COUNTY COMMISSIONERS OF BROOKINGS COUNTY, SOUTH DAKOTA
___________________Emil Klavetter, Chairperson
___________________Deanna Santema, Commissioner
___________________Mary Negstad, Commissioner
___________________Donald Larson, Commissioner
___________________Dennis Falken, Commissioner
ATTEST:
__________________________
Janet Willmott, County Auditor
UNFINISHED BUSINESS
Be it noted, by consensus the board agreed to let Commission Assistant/Personnel
Director submit a claim for registration for those attending the State
Conventions in Sioux Falls, SD, in October.
COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed VeraSun drainage issues, Brookings
Chamber of Commerce funding and the Aurora Fire Department picnic.
ADJOURNMENT
Chairperson Klavetter declared the meeting adjourned until 8:30 a.m.
Tuesday, September 23, 2003.
It is the policy of Brookings County, South Dakota, not to discriminate
against the Handicapped in Employment or the Provision of Service.
The County of Brookings is responsive to requests for communication aids
and the need to provide appropriate access, and will provide alternative
formats and accessible locations consistent with the Americans With Disabilities
Act.
____________________________________
Stacy Steffensen
Brookings County Auditor’s Office