The Brookings County Board of County Commissioners met in regular session on Tuesday, September 23, 2003, with the following members present: Emil Klavetter, Deanna Santema, Mary Negstad, Don Larson and Dennis Falken.  Also present: Stephanie Vogel, Stacy Steffensen, Todd Struwe, Robert Hill, Vicki Hanna, Ted Eggebraaten, Joyce Dragseth, Lionel Torgrude, Cyndi Ault, and Mark Kratochvil.
 
Chairperson Emil Klavetter called the meeting to order.

CONSENT AGENDA
Chairperson Klavetter declared the Consent Agenda approved without objection from the board.  The Consent Agenda consisted of the agenda for the September 23, 2003 Commission Meeting, and the minutes from the September 16, 2003 Commission Meeting, Welfare Matters, and Travel/Education Requests.  Welfare Matters: Case #03-114 for utilities was approved; Case #03-110 for rent was denied; Case #03-096 for hospital expenses was denied; Case #03-099 for hospital expenses was denied; and Case #03-093A for hospital expenses was denied.  A travel request for Lionel Torgrude to attend the Veteran’s Commission Meeting at Fort Meade, October 1-2, 2003 was approved.  A travel request for Irene Pierce to attend the SDACO Conference in Sioux Falls, SD, October 6-8, 2003 was approved.  An education request for Teresa Anderson to attend Leadership Brookings one day a month from October 2003 through May 2004 was approved.

ROUTINE BUSINESS
Motion by Negstad, seconded by Falken, to approve the following claims.  Roll call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.

American Jail Assoc, dues $72.00; American Planning Assoc, dues $160.00; Amoco Oil Co, gas $20.65; Animal Medical Care, equine exams $414.00; Martha Aragon, translation $50.00; AT&T, telephone $145.71; Cyndi Ault, meals $115.00; Bonde Signs, banner $58.00; Mark Bren, repair $50.00; Bkgs Area Human Resource, dues $40.00; Bkgs Clinic, medical $63.40; Bkgs Co Treasurer, postage $74.00; Bkgs Register, publications $1,305.36; Bkgs Domestic Shelter, marriage licenses $4,180.00; Bkgs Hospital, ambulance/blood tests/medical $3,904.81; Buhl’s Cleaners, rugs/rental $61.80; C&R Supply, parts/labor $1,120.32; Don Carlson, MI hearing $45.00; Cedar Shore Resort, rooms $303.80; Cellular One, telephone/antennae $37.20; Central Business Supply, supplies/maintenance $470.65; Central Station Security, monitoring $80.00; Chemco, laundry supplies $205.89; Chief Supply, duffel bags/film $227.44; Cook’s Recycling, commercial service $169.00; Courtesy Plumbing, drain cleaning $75.00; Cover to Cover, book $33.96; Credit Bureau of Sioux Falls, skip tracing $27.00; Dakota Abstract, rent/utilities $1,666.22; Dakota Disc, subscription $125.00; Donna Diedrich, MI hearings $249.16; Joyce Dragseth, meals $115.00; Marv Ekeren, MI hearing $45.00; Elite Business System, copier maintenance $60.00; Merle Eller, overpayment refund $50.00; First Nat’l Bank Mastercard, gas $115.90; Foerster Wholesale, supplies $566.09; Fox, Youngberg & Lewno, MI hearing $203.08; Global Computer Supplies, tapes $334.68; Alan Glover, CAA $497.00; Steve Haro, meals $57.00; Harold’s Photo Centers, photo finishing $34.39; Patricia Hartsel, transcripts $438.60; Gary Heldt, meals/mileage $158.52; Tim Hogan, CAA $548.79; Justin Hyde, CAA $255.60; Hy-Vee Food Store, in-mate meals $8,426.00; Index Stationers, book $9.19; Insty-Prints, brochures $149.00; Inter-Lakes Community Action, support worker $579.09; Inventory Trading Company, uniforms $286.00; J&L Harley Davidson, clutch parts $213.98; Jodaw Rentals, rent $300.00; Larry Klingbile, meals $115.00; Doris Knutson, meals $115.00; Tamara Lee, MI hearing $70.64; Lewis & Clark Mental, MI hearings $375.00; LexisNexis Matthew-Bender, law books $9.11; M&T, tank/valve $1,692.00; Bob Mans, meeting/mileage $29.64; Gary Mickelson, MI hearing $207.01; Minnehaha Co Juvenile, foster care $1,800.00; New Image, uniforms $766.86; Northwestern Public Service, utilities $144.50; Sean O’Brien, CAA $904.73; PMC, software $4,450.00; Pennington Co Jail, transport $91.95; Jerry Pollard, MI hearings $71.00; Quill, cartridges $351.92; Qwest, database $301.15; Rainbow Car Wash, car washes $13.20; Eric Rassmusen, CAA $205.90; Reliance, phone cards $800.00; Rick Ribstein, CAA $325.14; Running’s Big R, hose/nozzle $8.48; SDACC, registrations $1,600.00; SDSU Instructional Tec, edit tape $79.67; SDSU Work Study, work study $604.40; Sioux Falls Two Way Radio, cable/antennae $998.53; Sioux Valley Wireless, utilities $34.95; Steve Smith, meeting/mileage 39.50; Software Services, computer assistance $357.50; Sprint, telephone $37.15; Staff Search, temp help $157.20; State of SD, network access fees $83.04; Steffensen Rentals, rent $270.00; Sterling Solutions, maintenance agreement $600.00; Sturdevant’s Auto, parts/repair $240.97; Swiftel Center, upkeep $2,500.00; Thrifty White, medical supplies $712.44; Turning Point, foster care $1,020.00; Verizon, telephone $263.71; Viking Office Products, office supplies $133.60; Stephanie Vogel, office supplies $30.05; Wagner Real Estate, inspection fees $1,400.00; West Group, law books $1,037.75; Terry Weiczorek, CAA $1,235.49; Yankton Co Sheriff, service fee $16.50; Yankton Co Treasurer, MI hearings $342.50; Juror/Witness Fees: Billie Bach $10.58; Donald Behrend $10.58; Bertha Blankenfeld $50.58; Connie Blasdell $11.16; Billie Jo Brause $20.00; Melissa Bren-Phillips $10.58; Nick Caspers $20.00; Dennis Carmichael $51.74; Jolene Christensen $20.00; Douglas Dell $10.58; Melinda Filholm $50.58; Jean Flatguard $15.80; Robert Flint $10.58; Mary Frederick $11.16; Paul Garvin $10.58; Arlene Gruseth $54.06; Ashley Hartung $10.58; Wayne Haug $51.16; Mike Herold $51.16; Debra Jung $55.80; Donna Jurrens $50.58; Mary Jurrens $23.34; David Kasperson $17.54; Han Kim $11.16; Thomas Kleinjan $30.30; Lester Kramer $21.60; Jerrud Kruse $51.16; Robert Lees $66.82; Gloria Meyer $50.58; Jarrod Meyers $11.16; Misty Molengraff $54.64; John Adam Muller $54.64; Wayne Nelson $10.58; Jodi Pechacek $20.00; Josh Pechacek $20.00; Mary Perpich $10.00; Corey Peterson $20.00; Mark Porter $52.32; Jane Rasmussen $13.48; June Reed $66.82; David Roden $10.58; Karen Scharke $50.58; Christina Schepker $15.80; Lisa Shepardson $51.16; James Shriver $50.58; Kristin Stensrud $65.08; Lynda Venhuizen $52.90; Michael Williams $20.00; Stephanie Williams $20.00; Gaylord Woods $20.00.

DEPARTMENT HEAD REPORTS
Emergency Management Director Todd Struwe presented the board with a draft letter of response to Secretary of Public Safety Tom Dravland.  Be it noted, the board directed Commission Assistant Stephanie Vogel to send the letter on the board’s behalf.

Zoning and Drainage Supervisor Robert Hill announced that Emergency Management Director Todd Struwe was named Emergency Manager of the Year at the recent Emergency Mangers Association meeting in Pierre, SD.  Hill also reported that he had attended a flood information seminar in Maryland.

Treasurer Vicki Hanna informed the board of the potential conflicts of taking motor vehicle registrations on the day after Thanksgiving due to the state office being closed that day.

Highway Superintendent Ted Eggebraaten informed the board that the confinement area at the highway shop is finished. Eggebraaten also updated the board on his plans to attend a Spill Protection Plan meeting, the concerns about a county resident who had widened several field approaches, the upkeep of a road by Lake Poinsett, and he gave an update on the County Road 23 project.

Director of Equalization Joyce Dragseth asked the board if she and Deputy Director of Equalization Cyndi Ault could attend courses through East Central Multi District.  Motion by Larson, seconded by Negstad, to allow all county employees, with approval from their department head, to attend 2003 East Central Multi District courses that directly relate to their job.  Roll call vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,” Falken “Aye,” Klavetter “Aye.”  Motion passes.  Dragseth informed the board that several of her employees would be attending assessor’s school in Pierre, SD, and that the office would be utilizing the intern from Lake Area Technical Institute during that time.  She also updated the board on the tax-exempt meeting in Sioux Falls, SD, her meeting with Deputy State’s Attorney Mark Kratochvil regarding the White Care Center and the appraisal of the VeraSun ethanol plant.

Veterans/Welfare Director Lionel Torgrude informed the board that both he and Office Manager Irene Pierce passed their tests at their annual training in Pierre, SD.  He also updated the board on collections and annual expenditures.  Torgrude also said that his office would be utilizing the Lake Area Technical Institute intern.
 

OTHER MATTERS
Commission Assistant/Personnel Director, Stephanie Vogel, presented the board with the Commission Assistant/Personnel Director Report.  Be it noted, the board approved Personnel Action Notices for part-time correctional officer/part-time deputy Shawn Hostler and for Elections Officer Stacy Steffensen.  Vogel updated the board on the Lake Area Technical Institute intern and the $100,000 contribution from VeraSun Energy toward the County Road 23 project.  Vogel also asked for direction from the board as to the format for the VeraSun drainage discussion scheduled for next week’s board meeting.  By consensus, the board agreed to have Vogel send a clarification letter to county residents along County Road 2 at Lake Poinsett regarding the use of the county’s right-of-way and the board will be taking a driving tour of the area on September 30, 2003.

REGULAR BUSINESS
Emergency Management Director Todd Struwe discussed the Local Emergency Operation Plan for the county.  Motion by Larson, seconded by Negstad, to approve the Local Emergency Operation Plan of the Brookings County  Emergency Management Office as the official document for emergency operations.  Roll call vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.”  Motion passes.

Struwe also discussed the Pre-Disaster Mitigation Plan but will wait for board approval of the plan for at least one week.

Struwe discussed the annual State/Local Agreement for Emergency Management.  Motion by Falken, seconded by Santema, to approve the annual State/Local Agreement for Emergency Management.  Roll call vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye.”  Motion passes.

EXECUTIVE SESSION
Motion by Falken, seconded by Santema, to enter into executive session at 9:35 a.m.  Roll call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.”  Motion passes.  Deputy State’s Attorney Mark Kratochvil, Director of Equalization Joyce Dragseth and Deputy Director of Equalization Cyndi Ault were present during the executive session.  Chairman Klavetter declared the executive session over at 9:57 a.m.  Reason: legal matters.  No action at this time.

UNFINISHED BUSINESS
The board discussed the VeraSun drainage issue with Deputy State’s Attorney Mark Kratochvil.

Commission Assistant/Personnel Director Stephanie Vogel updated the board on the interest from local computer vendors regarding technical support for the county.  Be it noted, the board directed Vogel to set up a sub-committee to acquire more information on the topic.  Commissioners Klavetter and Falken will be on that committee.

Negstad updated the board on the letter of support for Inter-Lakes Community Action regarding housing rehabilitation services.  Be it noted, the board directed Commission Assistant/Personnel Director Stephanie Vogel to send that letter.

Larson updated the board on the South Dakota State University Growth Partnership.  Larson also discussed the county’s support of the Brookings Area Chamber of Commerce and discussed writing a letter of thanks to out-going Brookings City Manager Michael Williams.

The board discussed the HUD grant for the 1921 building, the proposed resolution for the SDACC convention in October 2003 and funding for the Soil Conservation District.
 
COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed the attendance of the Soil Conservation District’s meetings, County Road 2 right-of-way concerns, concerns about a township road near Lake Poinsett, and the First District meeting in Brookings on Thursday, September 25, 2003.

ADJOURNMENT
Chairperson Klavetter declared the meeting adjourned until 8:30 a.m. Tuesday, September 30, 2003.

 It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
____________________________________
Stacy Steffensen
Brookings County Auditor’s Office