The Brookings County Board of County Commissioners met in regular session on Tuesday, September 30, 2003, with the following members present: Emil Klavetter, Deanna Santema, Mary Negstad, Dennis Falken and Donald Larson. Also present: Stephanie Vogel, Stacy Steffensen, Todd Struwe, Janet Willmott, Robert Hill, Mark Kratochvil, Richard Helsper, Gary Schumacher, Todd Wilkinson, Jay Leibel, Darrel Pahl, Rick Eggebrecht, Bob Collins, Patty Solsaa, Kathy Leiferman, Rex Collins, Jody Smith, Marilyn Rank, Judy Kirby, Stanton Kirby, Dave Vostad, Eugene Miller, Dianna Evers, Ben Kantack, Dennis Odens, Jacki Lounsbery, and Peter Leiferman.
Chairperson Emil Klavetter called the meeting to order.
CONSENT AGENDA
Chairperson Klavetter declared the Consent Agenda approved without
objection from the board. The Consent Agenda consisted of the agenda
for the September 30, 2003 Commission Meeting, and the minutes from the
September 23, 2003 Commission Meeting, Welfare Matters, and Travel/Education
Requests. Welfare Matters: Case #03-110A for rent was approved; Case
#03-115 for utilities was approved and for rent was denied; Case #03-116
for rent was approved with conditions. A travel request for Todd
Struwe to attend the Tri-State Homeland Security Summit, October 14-15,
2003 in Sioux City, IA, was approved.
COMMISSION REPORTS
Commissioner Falken reported on the Aurora Firemen’s Feed, the Shelter
Board meeting, and the First District meeting. Commissioner Negstad
reported on the Inter-Lakes Community Action meeting. Commissioner
Santema reported on the Aurora Firemen’s Feed. Commissioner Klavetter
reported on the Brookings Economic Development Corporation meeting, an
economic development subcommittee meeting, and the signing of the 2004
potential jurors list. Commissioner Larson reported on South Dakota
State University Growth Partnership meetings, the Family Crisis Intervention
Program, and an upcoming event at the Swiftel Center in November.
OTHER MATTERS
Elections Supervisor Stacy Steffensen presented the board with the
Auditor’s Report. Steffensen discussed Sunday liquor licenses with
the board.
Commission Assistant/Personnel Director, Stephanie Vogel, presented
the board with the Commission Assistant/Personnel Director Report. Be it
noted, the board approved Personnel Action Notices for Rich Larson and
Lisa Sik.
Motion by Negstad to enter into Executive Session for personnel matters.
Negstad then withdrew that motion.
Vogel also discussed travel/education policies and CDL policies.
She updated the board on union negotiations, and discussed upcoming agenda
items: Emergency Management Automatic Supplements and the 2003 Supplemental
Budget. Vogel updated the board on the technical support subcommittee
and informed the board of a sponsorship request from the Leadership Brookings
program.
Motion by Larson, seconded by Falken, to give $250 (two-hundred fifty dollars) as a Brookings County sponsorship of the Leadership Brookings program for the 2003-2004 session. Roll call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter “Aye.” Motion passes.
Vogel updated the board on hotel reservations for the upcoming SDACC convention in Sioux Falls, SD, Hepatitis B vaccinations, a letter from the Department of Public Safety, a letter on the 2003 Emergency Management Equipment Project, and the IRS’s recommendations letter. Be it noted, by consensus, the board agreed to have reimbursements for county employees’ meals go through payroll for all one-day trips.
Be it noted, the board approved the Personnel Action Notice for Cliff Friedrich. And the board approved the resignation of part-time correctional officer Lindsey Viersen. Vogel presented the board with a Request to Fill Vacancy for a female part-time correctional officer in the Sheriff’s Department.
Motion by Santema, seconded by Falken, to approve the Request to Fill
Vacancy. Roll call vote: Larson “Aye,” Negstad “Aye,” Santema “Aye,”
Falken “Aye,” Klavetter “Aye.” Motion passes.
Vogel also updated the board on flu vaccinations.
REGULAR BUSINESS
Emergency Management Director Todd Struwe updated the board on DOJ
funds, the Weapons of Mass Destruction program, the Pre-Disaster Mitigation
Plan, the Local Emergency Operation Plan, the Community Emergency Response
Team or CERT program and the Citizen Corp program.
Be it noted, Chairperson Klavetter signed the quarterly State/Local
Agreement report and Struwe’s Daily Time and Work Record for September.
Motion by Larson, seconded by Falken, to approve the following Automatic
Supplements for unanticipated expenses incurred and reimbursement made
to Brookings County. Department: Emergency Management; Amount: $1,730.00;
Reason: Program funding for PDM Plan; Receipt # 84050-$602.28; Receipt
# 82566-$1,127.72; Line # 22600X4221222. Department: Emergency Management;
Amount: $410.00; Reason: Program funding for Citizen Corp; Receipt # 83510;
Line # 22600X4295222. Department: Emergency Management; Amounty:
$1,750.00; Reason: Program funding for Community Emergency Response Team;
Receipt # 83510; Line # 22600X4294222. Department: Emergency Management;
Amount: $1,730.00; Reason: Program funding for LEOP; Receipt # 84049-$768.19;
Receipt # 82517-$961.81; Line # 22600X4221222. Department: Emergency
Management; Amount: $26,110.00; Reason: Program funding for DOJ/OJP Equipment;
Receipt # 84436-$5,240.00; Receipt # 84804-$20,870.00; Line # 22600X4296222.
Roll call vote: Negstad “Aye,” Santema “Aye,” Falken “Aye,” Larson “Aye,”
Klavetter “Aye.” Motion passes.
The board held a public hearing on the 2003 Supplemental Budget. Motion by Negstad, seconded by Falken, to adopt Resolution 03-43, a resolution approving the 2003 Supplemental Budget for Brookings County for the purpose of providing a budget to conduct the indispensable functions of government. Roll call vote: Santema “Aye,” Falken “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Motion passes.
RESOLUTION # 03-43
WHEREAS the Brookings County board of County Commissioners did authorize the County Auditor to publish a notice of hearing for the consideration of a proposed supplemental budget, and
WHEREAS the time and place for consideration of such supplemental budget was given, and
WHEREAS the adoption of said proposed supplemental budget was duly considered by the Board of County Commissioners on the 30th day of September, at 10:00 a.m. in the County Commission Chambers in a regularly scheduled meeting and any objections having been made before said Board to the adoption of such supplemental budget.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners within and for the County of Brookings, State of South Dakota, that the following supplemental budget be, and the same is, hereby approved for the purpose of providing a budget to conduct the indispensable functions of government.
FROM: 2003 General Fund $14,200 of unreserved fund balance.
TO: Fund Dept Item
Amount
10100X429011 Commission Small Town Fly-Over $8,500
10100X4351163 Register of Deeds Data Processing/Hardware
$3,500
10100X4350142 Treasurer Furniture & Minor Equipment
$2,200
FROM: 2003 E-911 Fund $40,000 of unreserved fund balance.
TO: Fund Dept Item Amount
20700X4352225 Dispatch Equipment $40,000
FROM: 2002 Highway & Bridge Fund $ 950,000 of unreserved fund balance.
TO: Fund Dept Item Amount
20100X4330311 Highway Brookings County Road # 23 $200,000
20100X4330311 Highway Brookings County Road # 23 $750,000
FROM: Contribution from a private company (VeraSun Energy, LLC).
TO: Fund Dept Item Amount
20100X4330311 Highway Brookings County Road # 23. $100,000
Dated this 30th day of September, 2003.
Chairperson Emil Klavetter
______________________
Vice Chairperson Deanna Santema ______________________
Commissioner Mary Negstad
______________________
Commissioner Don Larson
______________________
Commissioner Dennis Falken
_______________________
ADJOURNMENT
Chairperson Klavetter declared the meeting adjourned until 8:30 a.m.
Tuesday, October 14, 2003.
RECONVENE AS DRAINAGE COMMISSION
Chairperson Klavetter reconvened the board as the Brookings County
Drainage Commission to discuss VeraSun Energy Ethanol Plant drainage issues.
The board heard from attorneys representing VeraSun Energy, area residents,
and Aurora Township. The attorneys spoke to the definition of artificially
impounded water.
Motion by Falken, seconded by Santema, that the Board of County Commissioners
acting as the Brookings County Drainage Commission determine that the proposed
discharge of water from the plant of VeraSun Energy Corporation does not
constitute a “drain by pumping any artifically impounded water” as provided
by Article III, Section 301(2) of the Drainage Ordinance, nor does it come
within any of the other provisions of Article III, Section 301, and that
a drainage permit is not required for such water discharge. Roll
call vote: Falken “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Klavetter
“Aye.” Motion passes.
ADJOURNMENT
Chairperson Klavetter adjourned the meeting of the Brookings County
Drainage Commission.
It is the policy of Brookings County, South Dakota, not to discriminate
against the Handicapped in Employment or the Provision of Service.
The County of Brookings is responsive to requests for communication aids
and the need to provide appropriate access, and will provide alternative
formats and accessible locations consistent with the Americans With Disabilities
Act.
____________________________________
Stacy Steffensen
Brookings County Auditor’s Office