The Brookings County Board of County Commissioners met in regular session on Tuesday, September 9, 2003, with the following members present: Emil Klavetter, Deanna Santema, Donald Larson, and Dennis Falken. Also present: Stephanie Vogel, Robert Hill, Ted Eggebraaten, Joyce Dragseth, Vicki Hanna, Janet Willmott, and Ida Slocum.  Commissioner Negstad was absent for personal reasons.

Chairperson Emil Klavetter called the meeting to order.

CONSENT AGENDA
Chairperson Emil Klavetter declared the Consent Agenda approved with no objection from the board. The Consent Agenda consisted of the Agenda for the September 9, 2003 Commission meeting, the minutes from the September 2, 2003 Commission Meeting, the Welfare Matters, and the Travel/Education Requests.  Welfare Matters: Case # 03-106 for rent was approved; Case # 03-107 for utilities was approved; Case #03-108 for utilities was approved; Case # 03-109 for clinic bills was denied. Travel/Education Requests:  Laurie Tangen to travel to Pierre September 24th- 25th for Child Development Training.  Lori Schultz to attend the Leadership Brookings Program October through May of 2004 (one day a month).

APPROVAL OF CLAIMS
Motion by Larson, seconded by Falken to approve the following claims.  Role Call Vote: Falken “Aye”, Larson “Aye”, Santema “Aye”, Klavetter “Aye”.  Motion carried.

A&B Business, copier maintenance $450.84; Atlas Outfitters, jackets $278.00; Bozied Oil Co, car washes/gift card $220.00; Brevik & Thurman, MI hearing $141.96; Bkgs Bearing, pillow block $42.28; Bkgs City, utilities $10,450.55; Bkgs Clinic, medical $158.40; Bkgs Hospital, medical $8,761.12; Bkgs Inn, LEPC meeting $128.94; Denise Brown, meal $11.00; Don Carlson, MI hearings $60.00; Central Business Supply, office supplies $58.37; Chemco, janitorial supplies $220.08; Clite’s Electric, service call $57.63; Cook’s Office Products, supplies $79.32; Dakota Care Cobra, insurance $375.42; Donna Diedrich, MI hearings $394.91; East Dakota Water, monthly water conserv $298.66; Marv Ekeren, MI hearings $60.00; Farmer’s Coop, chemicals $3,814.54; Fergen’s, alterations $12.00; Robert Fite, CAA $106.50; Glaxo-Smith-Kline, vaccine $363.75; Alan Glover, CAA $440.20; Harold’s Printing, complaint forms $125.75; Patricia Hartsel, transcript $133.00; Heinz’s Woodworking, monitor stand $60.00; Gary Heldt, meals/mileage $60.65; Robert Hill, gas/mileage $157.32; Homestead Do-It Center, shelving supplies $58.50; Shawn Hostler, meals $16.00; Hy-Vee Food Store, meals/meeting supplies $54.99; ITC, database $713.45; Jack’s Cold Storage, execution $186.13; KS Chapter of Apco, registration $120.00; Kendall’s Home Medical, wheelchair $175.00; Mike Kidwiler, meeting/mileage $32.25; Emil Klavetter, meals/mileage $24.15; Darrell Kleinjan, meeting/mileage $36.02; Mel Kloster, meals/mileage/registration $868.73; Lar-Jo’s, record books/paper $3,788.98; Law Enforcement Assoc, video systems $20,870.00; LexisNexis-Matthew Bender, law books $17.20; ME McCann, CAA $752.62; Donald Mc Carty, CAA $1,346.68; McCleod’s Print & Office, traffic tickets $203.62; MCI, telephone $352.54; Mediacom, internet $55.95; Mid-America Research, janitorial supplies $360.60; Midway Truck & Parts, windows/motors $160.00; Minnehaha Co Auditor, MI hearing $120.00; Minnehaha Co Treasurer, MV renewals $71.72; Motorola, site equipment expense $196,000.00; Nat’l 4-H Council, 4-H supplies $130.01; Mary Negstad, meals/mileage $60.98; Darrel Nelson, meeting/mileage $30.51; Nancy Nelson, CAA $1,588.27; Nortek Computers, anti-virus $194.95; Mike Olson, meeting/mileage $37.76; Otis Elevator Company, maintenance $798.63; Patriot Signage, election signs $175.00; Pennington Co Commission, HIPPA contract $2,605.00; Irene Pierce, meals/registration $94.00; Prairie Graphics, shirts $300.00; Pro Action, uniforms $386.37; RFD News, publications $2,743.01; Ramkota Inn, rooms $258.00; Eric Rasmussen, CAA $92.30; Reliable, office supplies $180.44; Reliance Telephone, phone cards $800.00; Dept of Revenue, monthly MV/birth & death fees/admin fees/blood tests $224,209.37; Rick Ribstein, CAA $422.82; Robert Rochel, meeting/mileage $34.57; Running’s Big R, supplies $77.36; Layne Saathoff, meeting/ mileage $38.34; Mike Sackmann, meals $18.00; Deanna Santema, meals/mileage $272.10; SDACC, manual $37.50; SD Coalition for Children, registration $90.00; SD Federal Property Agency, office supplies $11.50; SD Law Review, law books $28.30; SD Instructional Tech, edit tape $42.70; SDSU Work Study, work study $338.66; Shepardson’s True Value, supplies $19.96; Sheriff-Civil Process, service fee $39.40; Sioux Falls Two Way Radio, repair $202.49; Sioux Valley SW, utilities $395.87; Slowey Court Reporting, MI hearings $195.00; Soobrook Estates, rent $110.00; Sprint, telephone $43.16; Rose Marie Stee, meals/mileage/supplies $692.58; Walter Stevens Inc, coveralls $2,416.98; Swiftel Center, Achievement Day dirt $6,500.00; Laurie Tangen, meals/mileage $115.17; US Marshall’s Service, transport $1,289.00; Vandenberg Law, CAA $390.50; VeraSun Energy Corp, TIF payment $2,003,909.72; Veteran’s Info Service, books $45.00; Lindsey Viersen, meal $11.00; Viking Office Products, office supplies $241.36; Barry Vlasman, CAA $383.40; Wagner Real Estate, inspection fees $300.00; Wal-Mart, office supplies $645.47; Terry Weiczorek, CAA $327.37; Xerox, copier maintenance $320.90; Yankton Co Sheriff, service fees $49.50; Yankton Co Treasurer, MI hearing $89.80; Juror/Witness Fees: Cathy Bock $34.00.

County Auditor, Janet Willmott, met with the board to discuss a claim for the Aurora TIF district.  Motion by Falken, seconded by Santema to approve the claim to pay the TIF bonds once the proper documentation is received from Todd Meierhenry.  Role Call Vote:  Larson “Aye”. Santema “Aye”, Falken “Aye”, and Klavetter “Aye”.  Motion carried.
 
DEPARTMENT HEAD REPORTS
Highway Superintendent, Ted Eggebraaten updated the board on the County Road 23 project noting the expected completion date of October 6th; and the costs experienced for County Road 23 due to the Topeka Shiner; and presented information on the tour coming to Brookings County to examine the ramifications of the Topeka Shiner.  Register of Deeds, Ida Slocum presented the board with a letter from the DCI to be attached to a warranty deed due to a Meth Lab.  Treasurer, Vicki Hanna presented the August monthly report on taxes, back taxes, and motor vehicle collections.  Director of Planning, Zoning, & Drainage, Bob Hill presented the building permit report for August.  Director of Equalization, Joyce Dragseth updated the board on the staffing in her office; removed her previous “request to fill vacancy’ for the Appraiser I position; and updated the board on upcoming schools and meetings.

Commission Assistant Stephanie Vogel presented the Auditor’s report and distributed the county budgets as of August, 2003.

Commission Assistant/Personnel Director Stephanie Vogel updated the board on interviews for the equipment operator position, payment that was received from the 1921 building fundraising committee, SDACC state convention resolutions, correspondence from the SD Department of Public Safety, responses from the technology service letter, and county drought declaration information.

OTHER MATTERS
The  Soil Conservation Board met with the board to discuss their 2004 funding request, and the elimination of the county employee position in their office.  Also present were Soil Conservation District Supervisors Tim Gutormson, Jerry Oines, Peg James, Mark Stime, and Robert Rochel; and Office Manager, Joan Krietlow.

Director of Planning, Zoning & Drainage, Robert Hill met with the board to discuss an irrigation request that his office received.  Also present was Jay Gilbertson, East Dakota Rural Water System.

 As scheduled, the board held a public hearing at 9:45 am for the second reading on County Wheel Tax Ordinance #03-02.  Motion by Falken, seconded by Santema, to approve Ordinance #2003-02.  Roll Call Vote:  Santema “Aye”, Falken “Aye”, Larson “Aye”, Klavetter “Aye”.  Motion carried.

 WHEREAS, Brookings County enacted Ordinance #86-02 on August 12, 1986 imposing a Wheel Tax on motorized vehicles only;

 WHEREAS, SDCL 32-5A-3 states that the only exemption from the wheel tax law is dealers;

 WHEREAS, Brookings County has been allowing trailers to be exempt from the wheel tax law;

 WHEREAS, the SD Department of Revenue informed Brookings County that the current method of exempting trailers from the wheel tax is not permitted by law;

 THEREFORE BE IT ORDAINED BY BROOKINGS COUNTY, SOUTH DAKOTA that the 1986 County Wheel Tax Ordinance be amended by revising the ordinance to include all trailers.  The total vehicle tax on trailers shall be two (2) dollars per wheel, and shall not exceed eight (8) dollars per trailer.

In all other respects the 1986 County Wheel Tax Ordinance (#86-02) shall remain unchanged and is hereby re-ordained.

FIRST READING:      September 2, 2003
SECOND READING: September 9, 2003

________________________
Emil Klavetter, Chairperson
Brookings County Commission

ATTEST:
__________________________________
Janet Willmott, County Auditor

Motion by Falken, Seconded by Santema to enter into executive session at 10:15 am.  Roll Call Vote:  Santema “Aye”, Falken “Aye”, Larson “Aye”, Klavetter “Aye”.  Motion carried.  The chair declared the executive session over at 11:35 am.  Reason: Contractual/Personnel.  Also present was Stephanie Vogel.
 
COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed matters with the 2004 Budget and a travel request for the Sheriff’s department.
 
RECESS
Be it noted, the board recessed for lunch.
 
BUDGET WORKSESSION
Stephanie Vogel, and Janet Willmott met with the board to discuss changes to the 2004 provisional budget.
 
ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, September 16, 2003.

It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
 ____________________________________
Stephanie Vogel
Commission Assistant
Brookings County Auditor’s Office