The Brookings County Board of County Commissioners met in regular session on Tuesday, January 27, 2004, with the following members present: Emil Klavetter, Dennis Falken, Donald Larson, and Mary Negstad. Chairperson Deanna Santema was absent to testify at a committee hearing in Pierre, SD on behalf of the board. Also present: Stephanie Vogel, Ted Eggebraaten, Larry Jensen, Joyce Dragseth, Ida Slocum, and David Hicks.
In the absence of the Chairperson, Vice-Chairperson Dennis Falken called the meeting to order.
CONSENT AGENDA
Vice-Chairperson Falken declared the Consent Agenda approved with no
objection from the board. The Consent Agenda consisted of the agenda for
the January 27, 2004 Commission Meeting, and minutes from the January 20,
2004 Commission Meeting. In addition, the following travel/education requests:
Blanket approval for employees (with department head approval) to attend
Power Up Seminar in Brookings on February 4; Larry Jensen, Cliff Friedrich,
Richard Larson, and Dennis Miller to go to Watertown, SD on February 4
to attend Culvert & Structure Maintenance Course; Ted Eggebraaten to
go to Orlando Florida April 3- April 8 to attend National Association of
County Engineers; Ted Eggebraaten to go to Mitchell, SD on March 2 – March
4 to attend Highway Superintendent’s Short Course; Clyde Calhoon to go
to Pierre, SD January 29th to attend the States Attorney Association Board
of Director’s meeting; and Robert Hill to go to Sioux Falls, SD on January
30th to attend team leadership workshop for the CERT program.
ROUTINE/REGULAR BUSINESS
Approval of Claims
Motion by Larson, seconded by Klavetter to approve the following claims.
Roll call vote: Larson “Aye”, Negstad “Aye”, Klavetter “Aye”, Falken “Aye”.
Motion carried. AT&T, telephone $126.72; BAHRA, workshop
$20.00; Banner Associates, engineering fees $1,535.90; Eugene Beckman &
Sons, chain saws/parts $1,400.55; Harold Berkland, meetings $75.00; Bob
Barker Co, shampoo $148.86; Boyer Ford Truck, truck/parts $77,225.62; Bkgs
Area Transit, qrtrly payment $8,125.00; Bkgs Area Chamber, membership dues
$260.00; Bkgs Utilities, cord/phone $52.90; Bkgs Clinic, medical $143.03;
Bkgs Co Historical Society, yrly payment $4,000.00; Bkgs Co Treasurer,
advance taxes/title $18,996.15; Bkgs Domestic Shelter, half yrly payment
$13,000.00; Bkgs Engraving, gavels/plaques $95.35; Bkgs Hospital, medical
$2,371.23; Bkgs Police Dept, dispatch payment $35,000.00; Brown & Saenger,
voter cards $300.00; Buhl’s Cleaners, rugs/rental $61.80; Butler Machinery,
backhoe payment/parts $15,507.01; Kim Callies, transcripts $107.00; Cellular
One, telephone $642.49; Central Business Supply, supplies/printer/copier
maintenance $812.19; Central Station Security, electronic monitoring $70.00;
Chemco, laundry supplies $482.67; Clites Electric, replace ballast $40.82;
Cook’s Office Products, digital copier/supplies $3,810.89; Cook’s Recycling,
commercial service $385.00; Credit Bureau of Sioux Falls, skip tracing
$27.00; Dakota Abstract, rent/utilities $1,711.45; Dell Marketing, computers/monitors
$4,761.54; Den-Wil, rent $788.12; Donna Diedrich, MI hearings $119.97;
DWare, software $625.00; ECMH/CD, FCIP/qrtrly payment $14,236.39; Ecolab
Pest Elimination, fumigation $46.00; Ted Eggebraaten, insurance refund
$18.80; Einspahr Auto, patrol cars $51,321.00; Marv Ekeren, MI hearing
$15.00; Election Systems & Software, maintenance $2,206.00; Elite Business
System, maintenance $60.00; Elkton Farmer’s Coop, gas $9,576.00; LG Everist,
salting sand $391.67; First District Assoc, qrtrly payment $6,166.25; First
Nat’l Bank Mastercard, gas/software $100.62; Foerster Wholesale, paper
$24.75; Fraternal Order of Police, dues $123.50; Beth Frederiksen, meeting/mileage
$33.12; G&K Services, laundry service $174.49; Gall’s, clothing/supplies
$2,156.08; Alan Glover, CAA $262.70; Harold’s Printing, letterhead/envelopes/posters
$610.15; Harmelink & Fox Law, MI hearings $74.20; Patricia Hartsel,
transcript $102.00; Gary Heldt, re-certifications/registrations $250.00;
Heritage Place Apt, execution $874.28; Tim Hogan, CAA $545.25; Homestead
Do-It Center, paint/lumber $97.35; Hy-Vee, supplies $48.61; Inter-Lakes
Community Action, support worker $629.00; Int’l Assoc Property Evidence,
membership $40.00; Janitor’s Closet, janitorial supplies $111.10; Johnson
Controls, service agreement $11,985.00; Joan Kittleson, MI hearings $15.00;
L&L Parts, parts/filters $126.43; Lake City Motors, Volvo truck $5,700.00;
Lewis & Clark Mental, MI hearings $250.00; LexisNexis Matthew Bender,
citations supplement $518.10; Linweld, welding supplies $97.75; Lyle’s
Signs, signs $2,334.90; ME McCann, CAA $307.13; Donald McCarty, CAA $3,141.99;
McCleod’s Print & Office, traffic tickets $203.61; MCI, telephone $75.15;
M&T, medical supplies/light $413.35; Audrei Maksimou, transport $150.25;
Bob Mans, meeting/mileage $29.64; Mastercard, airfare/gas $852.95; Mid-American
Research, janitorial supplies $439.26; Mid-State Organized Crime, dues
$150.00; Midwest Glass, door repair $559.59; Gary Mikelson, MI hearing
$347.43; Mills & Miller, de-icing salt $3,505.26; Minnehaha Co Treasurer,
MV renewals $74.58; NACA, dues $75.00; NACE, registrations $850.00; Nat’;
Assoc of Counties, dues $510.00; Nat’l Dist Attorney Assoc, dues $230.00;
Sharon Nichols, meetings/mileage $58.70; Nortek Computers, service call
$45.00; Northwestern Public Service, utilities $4,859.06; Sean O’Brien,
CAA $5,824.13; PMC, web hosting $2,100.00; Pennington Co Sheriff, subpoena
$10.50; Perry Electric, heating/AC unit $3,880.00; Pitney-Bowes, qrtrly
contract $1,251.00; Quad State Rural Enforcement, membership dues $15.00;
Qualified Presort, MV renewals $541.35; Qwest, database $301.14; Radio
Shack, radios $343.92; Ramdell’s Fertilizer, LP gas $190.00; Reed’s Electronics,
replace switch $50.00; Reliance Telephone, phone cards $800.00; Rental
Depot, roto hammer rental $45.90; Reserve Account, postage $3,000.00; Larry
Ringgenberg, meetings $50.00; Fran Schoenfelder, meeting/mileage $48.20;
SDACC, dues/registrations $6,479.20; SDACO, dues $2,068.20; SD Dept of
Labor, unemployment $912.00; SD Federal Property Agency, office supplies
$69.00; SD Hiway Sup’t Assoc, dues $195.00; SD Planners Assoc, membership
$40.00; SD Sheriff’s Assoc, dues $425.00; SD State’s Attorney Assoc, dues
$525.00; SD Veterans Officer Assoc, dues $50.00; Senior Companions, yrly
payment $3,750.00; Shephardson’s Hardware Hank, humidifier/supplies $114.98;
Sioux Falls Two Way Radio, maintenance agreement $405.00; Sioux Valley
Energy, utilities $88.95; Steve Smith, meeting/mileage 39.50; Sonshine
Inn, room $32.27; Cindy Steffen, mileage $30.74 Sturdevant’s Auto, parts
$106.17; Swiftel Center, upkeep $2,500.00; Town & Country Shopper,
publication $40.00; US Postal Service, postage $300.00; Vandenberg Law
Firm; CAA $1,116.00; Vantek Communications, portable radios $1,119.00;
Verizon, telephone $170.08; Viking Office Products, office supplies $181.68;
Barry Vlasman, CAA $748.35; Wagner Real Estate, inspection fees $400.00;
Tammy West, transport $34.41;Terry Weiczorek, CAA $194.77; Chad Wosje,
meeting/mileage $39.50; Xerox, copier maintenance $98.52; Yankton Co Sheriff,
service fee $16.50; Juror/Witness Fees: Brady Arthur $10.58; Donna Babcock
$11.16; Jennifer Bauer $50.58; David Boline $11.16; Mark Bruns $11.16;
William Clasen $20.44; Mary Collins $10.58; Leroy DeBeer $15.22; Jaclyn
Deis $10.58; Susan Dobesh $10.58; Lanette Dravland $50.00; Kellyn Eekhoff
$10.58; Laura Fuhr $24.50; Tagir Gilmanov $51.74; Nick Hanson $10.58; Charolyn
Housiaux $10.58; Robyn Knecht $50.58; Alice Knutson $11.16; Gordon Knutson
$10.58; Thomas Kuehl $61.60; Sara Landau $11.16; Ryan Leader $10.58; Susan
Mendelsohn $12.32; Todd Murphy $21.60; Heidi Nelson $18.70; Jane Nelson
$15.80; Kathleen Nelson $11.16; Renee Nelson $10.58; Darlene Oines $15.80;
Jason Oines $51.16; Lisa Owens $11.16; Ezekiel Richter $11.16; Joshua Riedy
$54.64; Robert Seeley $50.58; Amanda Sherwood $50.58; Ronald Smith $10.58;
Lois Sorenson $50.58; Emily Steffensen $11.16; Joyce Sundet $50.00; Hans
Thompson $18.70; Rachel Thompson $64.50; Bret Winterfeld $20.00; Waltrud
Wollmann $10.58.
Stephanie Vogel presented the board with the Auditor’s report. Be it noted, the Register of Deeds statement of fees collected during the month of December 2004 (Interest from January 1, 2003- December 31, 2003) was $98.88. Be it noted that the following quotes were received for Ethanol Gasoline for the Brookings County Highway Department: Cenex (Elkton) 1.33; Martins Inc. (Brookings) 1.335; Ag First (Volga) 1.337. The low quote was awarded to Cenex of Elkton. Be it noted, Vogel also presented the Auditor’s Account with the Treasurer for the Month of December 2003 as follows:
December 2003
Total amount of deposits in banks…………………………………………….……………………………………$7,011,871.91
Total amount of actual cash: Currency……………………………………………............………………………$
9,595.00
Coins…………………………………..……………............…………………..….$
83.30
Total amount of checks/drafts in Treasurer’s possession not exceeding
3 days…….......................................………$
57,220.97
Itemized list of all items, checks, and drafts in Treasurer’s
possession over 3 days….............................................…$
74.00
Insufficient checks……………………………………………………………………...………………………….$
90.00
T O T A L .……………………………………….…………………...................................................................$7,078,935.18
The board discussed the 2004 Highway Union Contract. Motion by Klavetter, seconded by Negstad to authorize the Vice-Chairman to sign the 2004 Agreement By and Between General Drivers & Helpers Union Local 749 and Brookings County Highway Department. Roll call vote: Negstad “Aye”, Klavetter, “Aye”, Larson “Aye”, Falken “Aye”. Motion carried.
Equalization Director Joyce Dragseth met with the board to discuss abatement requests. Motion by Negstad, seconded by Larson to approve abatement request #04-01 for the City of Bruce. Roll call vote: Klavetter “Aye”, Larson “Aye”, Negstad “Aye”, Falken “Aye”. Motion Carried. Motion by Klavetter, seconded by Larson to approve abatement request #04-02 for St. Thomas More Catholic Church. Roll call vote: Klavetter “Aye”, Larson “Aye”, Negstad “Aye”, Falken “Aye”. Motion carried. Motion by Larson, seconded by Negstad to approve abatement request #04-03 for Gerald Christianson. Roll call vote: Larson “Aye”, Negstad “Aye”, Klavetter “Aye”, Falken “Aye”. Motion carried. Motion by Negstad, seconded by Klavetter, to approve abatement request #04-04 for St. Thomas Moore Catholic Church. Roll call vote: Negstad “Aye”, Klavetter “Aye”, Larson “Aye”, and Falken “Aye”. Motion carried.
Dragseth also updated the board on legislative issues affecting the Equalization office, and the early calendar for equalization dates for 2004.
Register of Deeds, Ida Slocum presented the board with the 2003 Brookings County Register of Deeds Report showing fees collected in 2004.
Highway Superintendent, Ted Eggebraaten met with the board to discuss the Johnson Controls maintenance contract.
Township board member David Hicks met with the board to discuss concerns regarding Township Road #48. The board offered sample resolutions for the township board to utilize when considering implementing restrictions on Township Road #48. No action taken at this time.
Commission Assistant/Personnel Director Stephanie Vogel discussed the following items with the board: board room furniture, Sheriff’s department union contract, technology items, upcoming Sioux Valley Commissioner’s Association Meeting, and legislative items. Be it noted the board approved personnel action notices for the following individuals: Step Increases (C.Brandt, L.Klingbile, J.Stoebner, K.Schmidt, B.Chapman, and A.Johnson); New Hires (J.Bobzien, M.Reihe, C.Osvog, S.McCormick, and A.Tekrony); Resignation (L.Kinslow).
The board discussed future uses, and the need for site-planning for the Former Harvest Church (located at 310 7th Avenue). The board asked for further discussions in the future on this issue.
As scheduled, the board held a public hearing at 10:00 am to consider a proposed supplemental budget for 2004. Their being no public input, the vice-chairperson closed the public hearing. Motion by Larson, seconded by Klavetter to adopt Resolution #04-03 authorizing a supplemental budget. Roll call vote: Klavetter “Aye”, Larson “Aye”, Negstad “Aye”, Falken “Aye”. Motion carried.
Resolution #04-03
WHEREAS, the Brookings County Board of County Commissioners did authorize the County Auditor to publish a notice of hearing for the consideration of a proposed supplemental budget, and
WHEREAS, the time and place for consideration of such supplemental budget was given, and
WHEREAS, the adoption of said proposed supplemental budget was duly considered by the Board of County Commissioners on the 27th day of January, 2004, at 10:00am in the County Commission Chambers in a regularly scheduled meeting and any objections having been made before said Board to the adoption of such supplemental budget;
NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners within and for the County of Brookings, State of South Dakota, that the following supplemental budget be, and the same is, hereby approved for the purpose of providing budget to conduct the indispensable functions of government.
From 2003 General Fund Of Unreserved Fund Balance:
To: Fund 10100X4351111, Commission, for a laptop computer, $2181.00.
To: Fund 10100X4351142, Treasurer, for computers, $3,600.00.
To: Fund 10100X4350142, Treasurer, for a copy machine, $3,700.00.
To: Fund 10100X4221162, Equalization, for backup software, $724.95.
To: Fund 10100X4341151, States Attorney, for 3 flat panel monitors,
$1,377.00.
From 2003 E-911 Fund of Unreserved Fund Balance:
To: Fund 20700X4352225, E-911, for dispatch equipment, $40,000.00.
From 2003 Civil Defense Fund of Unreserved Fund Balance:
To: Fund 22600X4296222, Civil Defense, for Homeland Security, $2,495.22.
From 2003 Highway Fund of Unreserved Fund Balance:
To: Fund 20100X4330311, Highway, for County Road # 23 and a bridge,
$118,000.00.
To: Fund 20100X4340311, Highway, for a truck, a box, and a pickup,
$110,723.00.
Dated this 27th, day of January, 2004.
_________________________
Dennis Falken – Vice-Chairperson
___________________________
_________________________
Donald Larson – Commissioner
Mary Negstad – Commissioner
___________________________
Emil Klavetter – Commissioner
Attest:
___________________________
Janet K. Willmott - Brookings County Auditor
COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed current and upcoming legislative issues.
ADJOURNMENT
The Vice-Chairperson declared the meeting adjourned until 8:30am Tuesday,
February 3, 2004.
It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act.
____________________________________
Stephanie Vogel
Commission Assistant
Brookings County