The Brookings County Board of County Commissioners met in regular session on Tuesday, January 6, 2004, with the following members present: Emil Klavetter, Deanna Santema, Dennis Falken, Donald Larson, and Mary Negstad. Also present: Stephanie Vogel, Kelly Bakken, Jan Willmott, Robert Hill, Vicki Hanna, Martin Stanwick, Dave Jones, Joe Portz, Alan Rogers, and Kent Leibel.

 Having completed the old business for 2003, Brookings County Auditor, Janet Willmott entertained a motion to elect a Chairperson for the Brookings County Board of County Commissioners for the year 2004.

 Motion by Larson, seconded by Negstad, to nominate Deanna Santema as Chairperson, and Dennis Falken as Vice-Chairperson. Hearing no other nominations, Commissioner Negstad called for nominations to cease.  Role Call Vote: Falken, “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Santema “Aye.”  Motion passes.

Chairperson Deanna Santema called the meeting to order.

CONSENT AGENDA
Chairperson Santema declared the Consent Agenda approved as amended with no objection from the board. The Consent Agenda consisted of the agenda for the January 6, 2004 Commission Meeting.  Welfare Matters: Case # 03-009 for Human Services Admission Charge was approved; Case # 03-158 for rent was approved; Case # 03-159 for emergency medical was denied; Case # 03-124 for emergency medical was denied; Case # 03-122 for medical was denied.  Travel/Education:  Rose Marie Stee to go to Sioux Falls, SD on January 5, 2004 to attend a 4-H Judging Meeting.  Laurie Tangen to go to Sioux Falls, SD on January 5, 2004 to attend a 4-H Judging Meeting; to go to Clear Lake, SD on January 8, 2004 to attend a Health Fair; to go to Madison, SD on January 9, 2004 to attend a Camp Lakodia Meeting.

ROUTINE BUSINESS
County Auditor, Janet Willmott and Commission Assistant/Personnel Director, Stephanie Vogel presented the board with an amendment for the minutes of the December 30, 2003 County Commission Meeting.  Motion by Klavetter, seconded by Negstad, to approve the amendment to be inserted in the minutes of the December 30, 2003 County Commission Meeting.  Role Call Vote: Larson “Aye,” Negstad “Aye,” Falken, “Aye,” Klavetter “Aye,” Santema “Aye.”  Motion passes.   Motion by Negstad, seconded by Falken, to approve the December 30, 2003 minutes as amended. Role Call Vote: Negstad “Aye,” Falken, “Aye,” Larson “Aye,” Klavetter “Aye,” Santema “Aye.”  Motion passes.  Commissioner Negstad reported on the Brookings County Pot Luck.  Commissioner Falken reported on the Brookings County Pot Luck.  Commissioner Klavetter reported on the Brookings County Pot Luck.  Commissioner Santema reported on the Brookings County Pot Luck.
 
County Auditor, Janet Willmott met with the board to present the Brookings County Interest Earned Policy.  Motion by Klavetter, seconded by Negstad, to approve and authorize the Chair to sign the Brookings County Interest Earned Policy. Role Call Vote: Falken, “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Santema “Aye.”  Motion passes.

Deputy Auditor, Kelly Bakken presented the board with the Auditors Report. Salaries and personnel changes for the month of December 2003 are as follows: Longevity Increase: Ted Eggebraaten $80.00. Salary Changes: Susan VanderWal from $11.74 to $11.98 (retroactive from November 2003.) Commission $8,021.25; Auditor $10,327.51; Treasurer $11,461.56; States Attorney $16,182.27; Custodial $4,348.79; Equalization $18,000.15; Register of Deeds $7,609.45; Veterans Service $2,801.89; Sheriffs Office $35,552.04; Detention Center $29,384.63; Contract Law $6,710.64; Contract Law Elkton $1,452.07; Emergency Mgmt $5,160.14; Drainage $888.03; Highway $50,801.81; Welfare $2,846.73; Community Health $2,224.88; WIC $2,049.00; Extension $4,167.16; Soil Conservation $3,777.21; Weed $2,612.26; Zoning $2,673.83. Claims—AFLAC, insurance $2,084.60; AFLAC Flex-One $75.00; Office of Child Support Enforcement, child support $555.00; Delta Dental, insurance $2,085.05; Flex One, unreimbursed medical $1,181.00; Local Teamsters, union dues $922.00; SDRS, retirement $28,738.71; SDRS Supplemental, retirement $2,480.00; EFTPS $52,164.50; Wellmark Blue Cross, insurance $35,880.91; Wellmark Benefits, life insurance $560.00.

Be it noted, the Highway transfers for the month of December 2003 in the amount $5,040.10, was transferred for expenditures to increase the Highway budget due to work performed and supplies furnished for various non-highway departments.

Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report.  Vogel updated the board on Personnel matters, the Volunteer Board Appointments, and the upcoming Electronic Monitoring presentation.  Be it noted, the Board approved the Personnel Action Notices for Susan Rufer, Mike Sackmann, Nicole Chapman, Zac Linton, and Mark Halvorson.

Be it noted, Vogel presented the 1st Quarterly Activity Report – FY 2004 for the Brookings County Emergency Management Performance Grant and the Daily Time and Work Records.

REGULAR BUSINESS
Motion by Klavetter, seconded by Negstad, to appoint Randy Jensen to the Planning and Zoning Board (District 2.) Role Call Vote: Falken, “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Santema “Aye.”  Motion passes.

Motion by Larson, seconded by Falken, to nominate Glenn Kuschel to the Event Center Board.  Motion by Klavetter, seconded by Negstad, to nominate Barbara Telkamp to the Event Center Board. Hearing no other nominations, Commissioner Negstad called for nominations to cease.  Chair Santema asked for a show of hands: for Glenn Kuschel, two shown; for Barbara Telkamp three shown.  Motion by Falken, seconded by Klavetter to appoint Barbara Telkamp to the Event Center Board.  Role Call Vote: Larson “Nye,” Falken, “Aye,” Negstad “Aye,” Klavetter “Aye.” Santema “Aye.”  Motion passes.

Motion by Falken, seconded by Negstad, to approve and authorize the Chair to sign Resolution 04-01. Role Call Vote: Negstad “Aye,” Falken, “Aye,” Larson “Aye,” Klavetter “Aye,” Santema “Aye.”  Motion passes.

 WHEREAS, it will be necessary to appoint election officials in 2004, and

 WHEREAS, pursuant to SDCL 12-15-11, the fee paid to election officials shall be established annually by the Board of County Commissioners at its first meeting of the year.

 NOW THEREFORE BE IT RESOLVED by the Brookings County Board of County Commissioners, that for the year 2004, election officials shall be paid as follows:

 Precinct Deputy   $8.00 per hour
 Precinct Superintendent  $8.50 per hour
 Election School Attendance $15.00

 Dated this 6th day of January 2004.
 ___________________________________
Deanna Santema
Chairperson
Brookings County Commission

ATTEST:
_______________________________
Janet Willmott
Brookings County Auditor
 

Treasurer, Vicki Hanna met with the board to distribute the Unpaid Mobile Home Tax List According to SDCL 10-22-31.  Be it noted, the board discussed the Distress Warrant Procedure and directed Hanna to proceed with the Distress Warrant process.

Motion by Klavetter, seconded by Negstad, to approve and authorize the Chair to sign Resolution # 04-02. Role Call Vote: Falken, “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Santema “Aye.”  Motion passes.

 Be it resolved, by the governing body of Brookings County, South Dakota:

That the official Pay Series and Management Salary Compensation increase as indicated in the attachments hereto is administered for the year of 2004 to become effective January 1, 2004.

 
Passed and approved this 6th day of January 2004.
 
______________________________
Deanna Santema
Chairperson, County Commissioner
 

ATTEST:

Janet Willmott
County Auditor

 
 Auditor’s Department FTE Grade
 Auditor 1 E-11
 Deputy Auditor 1 N-6
 Elections Officer 1 N-5
 Accounts Payable 1 N-5
 
 Commission/Personnel FTE  Grade
 Commission Assistant/Personnel Director 1 E-12
 County Commissioners 2.5 (5 @ .5) Non-Graded Position

 County Extension FTE Grade
 Extension Secretary 1 N-3
 Office Manager 1 N-5
 
 County Health FTE Grade
 Health Care Clerk 1 N-4
 WIC Secretary 1 N-3

 Emergency Management FTE Grade
 Director 1 E-10
 Deputy Director 1 N-6

 Equalization Department FTE Grade
 Director  1 E-11
 Deputy Director 1 N-9
 Appraiser II/GIS 1 N-7
 Appraiser II 2 N-6
 Clerk II 2 N-3

 Highway Department FTE Grade
 Superintendent 1 E-13
 Assistant Superintendent 1 E-10
 Office Manager 1 N-5
 Road Foreman 1 N-7
 Shop Foreman/Mechanic 1 N-7
 Equipment Fabricator/Welder 1 N-7
 Heavy Equipment Operator 6 N-6
 Equipment Operator 5 N-5
 Truck Driver .5-Split Employee N-3
 PT Common Laborer .5 N-3 (Step 1 Only)
 
 Maintenance Department FTE Grade
 Sr. Maintenance Worker 1 N-4
 General Maintenance Worker 2 N-2

 Planning, Zoning, & Drainage  FTE Grade
 Director 1 E-9
 PT Office Assistant .75 N-3 (Step 1 Only)

 Register of Deeds FTE Grade
 Register of Deeds 1 E-11
 Deputy 1 N-6
 2nd Deputy 1 N-3

 Sheriff’s Department FTE Grade
 Sheriff 1 E-14
 Chief Deputy Sheriff 1 E-12
 Assistant Chief Deputy (Jail Administration) 1 E-11
 Deputy- Sergeant 2 N-9
 Deputy 6 N-8
 Sr. Correctional Officer 1 N-6
 Correctional Officer 6 N-5
 Office Manager 1 N-5
 Computer Technician 1 N-4
 PT Correctional Officers 4 (8 @ .5) N-5 (Step 1 & Step 2 Only)
 Detention Center Nurse .25 Non-Graded Position
 Detention Center Dietician .25 Non-Graded Position

 State’s Attorney FTE Grade
 State’s Attorney .85 E-19
 Deputy .75 E-17
 Legal Office Manager 1 N-6
 Legal Secretary 1 N-5
 Office Assistant 1 N-3

 Treasurer’s Department FTE Grade
 Treasurer 1 E-11
 Deputy 1 N-6
 2nd Deputy Treasurer 3 N-3
 
 Veteran’s/Welfare Department FTE Grade
 Director 1 E-12
 Office Manager 1 N-5

 Weed Department FTE Grade
 Supervisor 1 E-6
 PT Weed Enforcement & Bio Control Officer .5 N-4 (Step 1 & Step 2 Only)
 PT Weed Control Specialist 1.5 (3 @.5) N-3 (Step 1 & Step 2 Only)
 PT Office Assistant .5 N-3 (Step 1 Only)
 Truck Driver .5-Split N-3

** Non-exempt employees will be placed appropriately in the step accordingly to his/her current hire date or promotion date.
N= Non-Exempt Position
E= Exempt Position

Be it noted, Chair Santema signed the 2004 Exempt Employee Authorized Salary Ranges and Placements.

Commission Assistant/Personnel Director, Stephanie Vogel presented the board with a proposed addition to the Sick Leave Policy.  Motion by Klavetter, seconded by Negstad, to approve and adopt the following addition to the Brookings County Sick Leave Policy.  Administrative Guideline: (10) Outside Employment:  Employees who are on an approved leave of absence of sick leave may not perform work for any other employer during that leave, except as allowed for military or public service leaves of absence. Role Call Vote: Falken, “Aye,” Larson “Aye,” Negstad “Aye,” Klavetter “Aye.” Santema “Aye.”  Motion passes.
 
Be it noted, the board discussed the Brookings County Sick Leave Policy Administrative Guideline:  (6) Certification: Employees claiming sick leave for over two (2) working days may be required by the department head or supervisor to provide a signed certificate from a medical doctor which states the nature and extent of the illness or injury and which verifies that the employee was incapacitated for work during the period of absence.  Be it noted, that it was the consensus of the board to have the department heads or supervisors enforce the Certification Guideline in the Brookings County Sick Leave Policy.

Motion by Larson, seconded by Klavetter, to approve the following board appointments. Role Call Vote: Larson “Aye,” Falken, “Aye,” Negstad “Aye,” Klavetter “Aye.” Santema “Aye.”  Motion passes.

2004 Board Appointments
Negstad Brookings Area Transit Authority
Larson  Brookings County Regional Railroad Authority
 Falken  Brookings County Regional Railroad Authority
 Klavetter Brookings Economic development Corporation (BEDC)
 Klavetter Brookings Solid Waste Committee
 Falken  Contract Law Enforcement
Holm  County Coroner
Haro   Deputy County Coroner
 Negstad Domestic Abuse Shelter-Ex-Officio
 Klavetter Extension Board Member
 Santema East Central Mental Health and Chemical Dependency Board
 Santema East Central Regional Communications Council-Chair
 Falken  East Central Regional Communication Council-Board Member
 Negstad East Dakota District & Lake Poinsett Task Force
 Klavetter First District Association of Local Governments
 Larson  Governmental Affairs Committee
Santema Housing & Redevelopment Commission – Ex-Officio
 Santema Housing & Redevelopment Commission – Family Self Sufficiency
 Santema Insurance Commissioner
 Negstad InterLakes Community Action- Governing Board (ICAP)
 Santema Local Emergency Planning Committee (LEPC)
 Falken  Event Center Board of Directors- Ex-Officio
 Klavetter Planning/Zoning Board Member
 Negstad Senior Companion Board Member
 Falken  Weed & Pest Board Member
 Santema Youth & Family Services-Advisory Board for JDC
 
 Larson  Auditor
 Negstad Community Health, WIC
 Klavetter Courthouse Custodial
 Santema Emergency Management
 Negstad Equalization
 Klavetter Extension
Santema, Falken Highway
 Negstad Register of Deeds
Santema, Falken Sheriff, Detention Center, Contract Law
 Falken  States Attorney
 Larson  Treasurer
 Falken  Veteran’s Service/Welfare
 Falken  Weed
 Klavetter Zoning/Drainage

COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed upcoming events:  Brookings County Employee Christmas Gathering, Volga Fireman’s Appreciation Feed, and the Electronic Monitoring Presentation.

EXECUTIVE SESSION
Motion by Klavetter, seconded by Negstad, to go into executive session at 10:16am. Role Call Vote: Negstad “Aye,” Falken “Aye,” Larson “Aye,” Klavetter “Aye,” Santema “Aye.” Motion passes.  Chair Santema declared executive session over at 10:51am. Commission Assistant/Personnel Director, Stephanie Vogel and Sheriff, Martin Stanwick were present during the Executive Session.  Reason – Personnel Matters.  No action at this time.

REGULAR BUSINESS
Dave Jones and Joe Portz with Integrated Business SOLUTIONS met with the board to discuss the Brookings County Assessment and to present the Brookings County Service Agreement.

Be it noted, Commissioner Larson exited the meeting.

Motion by Falken, seconded by Negstad, to approve and authorize the Chair to sign the Agreement between Brookings County and Integrated Business SOLUTIONS, effective through December 31, 2004. Role Call Vote: Falken, “Aye,” Negstad “Aye,” Klavetter “Aye.” Santema “Aye.”  Motion passes.

Alan Rogers, and Kent Leibel with Central Business Supply met with the board to discuss furniture for the Brookings County Commission Chambers.

ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, January 13, 2004.

 It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
 ____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office