The Brookings County Board of County Commissioners met in regular session on Tuesday, February 10th, 2004, with the following members present: Deanna Santema, Dennis Falken, Donald Larson, Mary Negstad, and Emil Klavetter. Also present: Stephanie Vogel, Kelly Bakken, Gary Cooper, Robert Hill, Ted Eggebraaten, Todd Struwe, Lionel Torgrude, Martin Stanwick, and Gary Heldt.

Chairperson Deanna Santema called the meeting to order.

CONSENT AGENDA
Chairperson Deanna Santema declared the Consent Agenda approved as amended with no objection from the board. The Consent Agenda consisted of the agenda for the February 10, 2004 Commission Meeting, and the minutes from the February 3, 2004 Commission Meeting.  Welfare Matters: Case # 04-004 for rent was approved; Case # 04-008 for utilities was approved; Case # 04-010 for utilities was approved; Case # 04-011 for utilities was approved.  Travel/Education:  Robert Hill to go to Chamberlain, SD on February 18, 2004 to attend the SD Emergency Management Association Issues Meeting.

ROUTINE BUSINESS
Motion by Klavetter, seconded by Falken, to approve the following claims.  Role Call Vote: Larson “Aye,” Negstad “Aye,” Falken “Aye,” Klavetter “Aye,” Santema “Aye,” Motion passes.  A&D Campers, pickup accessories $295.00; Advance, qrtrly payment $6,750.00; Teresa Anderson, meals $43.00; Arlington Sun, publication $14.25; Cyndi Ault, payroll advance/meals $615.00; Beck Motors, 2004 Suburban $27,868.00; Eugene Beckman & Sons, parts $376.39; Bierschbach Equipment, motor $314.97; Kris Bothwell, payroll advance $500.00; Boyer Ford Truck, belts $23.15; Brock White Co, crack fill $13,283.12; Brevik & Thurman, MI hearings $291.58; Bkgs City, utilities $9,616.89; Bkgs Conservation Dist, yrly payment $35,000.00; Bkgs Clerk of Courts, work release refund $150.00; Bkgs Co Treasurer, title/plates/adv tax $1,603.32; Bkgs Register, publications $590.38; Denise Brown, payroll advance $500.00; Bureau of Info & Telecom, teletype service $2,050.00; Bus Systems, bus tickets $71.00; Career Track, registrations $357.00; Don Carlson, MI hearings $15.00; Joe Carlson, payroll advance $500.00; CarQuest Auto, supplies $77.88; Cellular One, telephone/phone $134.94; Central Business Supply, office supplies/maintenance $731.28; Chemco Inc, scrubber/janitorial supplies $3,558.94; Civil Air Patrol Magazine, ad $145.00; Clite’s Electric, service call $40.82; Cook’s Office Products, office supplies $973.99; Cook’s Recycling, commercial service $169.00; Dakota Tool & Surplus, caster wheels $27.96; Dell Marketing, computer $2,181.18; Den-Wil, rent $788.12; Donna Dietrich, MI hearings $118.47; Joyce Dragseth, meals $115.00; East Dakota water, monthly water conserv $1,240.85; Einspahr Auto, splash guards $18.58; LG Everist, pea rock $12,298.91; Dennis Falken, meals $23.00; Farmers Coop Co, LP gas $364.32; Fedex, postage $5.80; First National Bank of Omaha, execution $7,500.00; Jim Foerster, execution $138.20; Foerster Wholesale Supply, janitorial supplies $491.50; G&K Services, laundry service $222.08; Alan Glover, CAA $811.90; Graham Tire, service $15.00; Mark Halverson, payroll advance $500.00; Harold’s Printing, ledger cards $87.95; Harold’s Photo, photo finishing/film $17.23; Patricia Hartsel, transcripts $276.40; Gary Heldt, mileage $48.72; Homestead Do-It Center, boards $37.53; David Hosmer, MI hearing $136.26; Huron Culvert & Tank, culverts $2,811.67; Justin Hyde, CAA $406.80; Hy-Vee Food Store, jury supplies $27.15; Index Stationers, office supplies $10.36; Insty-Prints, lamination $68.03; Inter-Lakes Community Action, support worker $629.00; ITC, database $693.45; J&R School Supplies, 4-H pencils $73.70; Janitor’s Closet, vacuum repair $37.04; Joan Kittleson, MI hearing $15.00; Emil Klavetter, meals/mileage $138.38; Mel Kloster, meals/mileage/registration $308.65; Dale Kneebone, payroll advance $500.00; L&L Parts, filters/parts $201.77; Linweld, saw blades $70.25; Douglas Lukonen, soap $18.95; MCI, telephone $311.02; Mantron Inc, yrly contract $350.00; Martins Inc, diesel fuel/hydraulic fluid $885.29; Mathison Company, sensor $142.16; Medicom, internet $55.95; Menard’s, mailboxes $145.33; Mid-America Research, janitorial supplies $600.85; Mid-States Audio, repair $75.00; Midwest Glass, door repair $53.06; Minnehaha Co Auditor, MI hearing $90.00; Nat’l Pawn Co of SD, execution $88.58; Mary Negstad, mileage $23.20; Nancy Nelson, CAA $203.76; Nortek Computer, computers/supplies $13,920.94; Northern Truck Equip Co, tool boxes $820.00; Jody Odegaard-Smith, CAA $546.70; Olson & Johnson International, elbow $12.90; Robert Olson, payroll advance $500.00; Bella Opatz, payroll advance $500.00; PRO Action, uniforms $699.78; Quill, office supplies $62.64; RFD News, publications $1,632.64; Ramkota Inn, rooms $316.00; Ramdell’s Fertilizer, LP gas $190.00; Eric Rasmussen, CAA $234.90; Reliable Corp, office supplies $181.89; Dept of Revenue, monthly MV/birth & death fees/admin fees/blood tests $258,184.28; Running’s Big R, parts/supplies $85.37; Deanna Santema, meals/mileage $215.90; Kurt Schmidt, meals $115.00; SD Emergency Management, dues $60.00; SD Federal Property Agency, supplies $105.00; SDSU Work Study, work study $54.60; Shephardson’s Hardware Hank, heat lamp $9.98; Lisa Sik, payroll advance $500.00; Sioux Valley Wireless, utilities $34.95; Sprint, telephone $22.84; State of SD, network access fee $61.20; Rose Stee, meals/mileage $199.80; Sturdevant’s Auto, supplies $156.58; Laurie Tangen, meals/mileage $172.72; Lionel Torgrude, mileage $233.45; Town & Country Shopper, ads $445.00; Vandenberg Law, CAA $144.00; Vantek Communications, radio repair $48.75; Verizon, telephone $265.47; Viking Office Products, office supplies $1,419.01; Barry Vlasman, CAA $1,385.05; Wagner Real Estate, inspection fees $700.00; Wal-Mart, office supplies $170.86; West Group, law books $94.25; Wheelco Brake & Supplies, parts $65.76; Terry Wieczorek, CAA $310.20; Xerox, maintenance $195.95; Yankton Co Sheriff, service fees $16.50; Yankton Co Treasurer, MI hearings $179.60; Lake Poinsett Sewer, qrtrly payment $841.20; Lake Poinsett Water, qrtrly payment $1,682.14; Hamlin-Big Sioux Water, qrtrly payment $6,971.40; Upper Deer, qrtrly payment $374.35; Juror/Witness Fees: Palmer Brost $20.00; Brita Huisken $247.94; James Langland $20.00; Mike Langland $20.00; Vivian Langland $20.00; Amy Osterberg $23.48; Chad Schiernbeck $43.20.
 
Highway Superintendent, Ted Eggebraaten met with the board to discuss the Highway matters, snow removal, and to present the following Resolutions.

Motion by Falken, seconded by Negstad, to approve and authorize the chair to sign Resolution 04-04 a Brookings County Weight Limit Enforcement Resolution.    Role Call Vote: Negstad “Aye,” Falken “Aye,” Klavetter “Aye,” Larson “Aye,” Santema “Aye,” Motion passes.

 WHEREAS, the Brookings County Board of County Commissioners desires to protect existing Brookings County Highways, ultimately saving tax dollars and,

 WHEREAS, the Brookings County Board of County Commissioners, desire the enforcement of weight limitations on Brookings County Roads as set forth and posted by the Brookings County Highway Superintendent.

 NOW THEREFORE BE IT RESOLVED:

 WHEREAS, the limits on Brookings County highways shall be set as six (6) and seven (7) ton per axle, on all asphalt surface roads, during spring thaw period and when limit signs are in place.
That the South Dakota Highway Patrol be and hereby is authorized and requested to enforce weight limitations on Brookings County Roads.

 BE IT FURTHER RESOLVED, that the penalty for the violation of the load restrictions shall be set forth in SDCL 32-22-55.
 Vote of Brookings County Commission
 AYE   5    Nay   0

 Dated this  10th day of February, 2004, at Brookings, South Dakota.
 

   __________________________________
      Deanna Santema, Chairperson Brookings
      Brookings County Commission
 

ATTEST:
___________________
Kelly Bakken
Deputy County Auditor
 

Motion by Klavetter, seconded by Negstad, to approve and authorize the chair to sign Resolution 04-05 a Bridge Reinspection Program Resolution For Use With SDDOT Retainer Contracts.  Role Call Vote: Falken “Aye,” Klavetter “Aye,” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Motion passes.
 
 

WHEREAS, Title 23, Section 151, United states Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years.

Therefore, Brookings County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds.

Brookings County requests SDDOT to hire Banner Associates, Inc. (Consulting Engineers) for the inspection work.  SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the County for 20% of the cost.  Brookings County will be responsible for the required 20% matching funds.

There are a total of 170 bridges in Brookings County that require inspection.

Dated this 10th day of February, 2004, at Brookings, South Dakota.
 

      Board of County Commissioners
      Of Brookings County

      _____________________________
      Deanna Santema
      Chairman of the Board
 

ATTEST:

______________________________
Kelly Bakken
Deputy County Auditor
 

Zoning & Drainage Director, Robert Hill met with the board to discuss Zoning matters, upcoming Legislation, and to distribute the following plats for approval.

Motion by Negstad, seconded by Falken, to approve for recording purposes Resolution 04-06.  A Resolution for the plat of Outlot C, A Subdivision of Government Lots 2 & 3 in Section 5-112-52 in the County of Brookings, South Dakota. Role Call Vote: Klavetter “Aye.” Larson “Aye,” Negstad “Aye,” Falken “Aye,” Santema “Aye,” Motion passes.

Motion by Falken, seconded by Negstad, to approve for recording purposes Resolution 04-07.  A Resolution for the plat of Lot 1, Strom Addition in the NE1/4 of Section 29-112-48 in the County of Brookings, South Dakota. Role Call Vote: Larson “Aye,” Negstad “Aye,” Falken “Aye,” Klavetter “Aye.” Santema “Aye,” Motion passes.

Motion by Negstad, seconded by Klavetter, to approve for recording purposes Resolution 04-08.  A Resolution for the plat of Lots 1- 78, Block 4 and Lots 1 – 78, Block 6 Arlington Cemetery Addition in Outlot B, in the NW ¼ of  Section 7-110-52 in the County of Brookings, South Dakota. Role Call Vote:  Negstad “Aye,” Falken “Aye,” Klavetter “Aye.” Larson “Aye,” Santema “Aye,” Motion passes.

Motion by Larson, seconded by Negstad, to approve all Department Heads to go to Pierre, SD to attend Legislative Sessions as required.  Role Call Vote:  Falken “Aye,” Klavetter “Aye.” Larson “Aye,” Negstad “Aye,” Santema “Aye,” Motion passes.

Emergency Management Director, Todd Struwe met with the board to discuss departmental matters.

 Veterans/Welfare Director, Lionel Torgrude met with the board to discuss Welfare matters.

Sheriff, Martin Stanwick met with the board to discuss Personnel matters and to distribute the Housing Agreement between County of Minnehaha, State of South Dakota, and the County of Brookings.

Motion by Klavetter, seconded by Larson, to approve and authorize the chair to sign the Housing Agreement between County of Minnehaha, State of South Dakota, and the County of Brookings for Housing and Maintaining Prisoners, in the Minnehaha County Jail and Community Corrections Center, in the City of Sioux Falls, South Dakota.  Role Call Vote:  Klavetter “Aye.” Larson “Aye,” Negstad “Aye,” Falken “Aye,” Santema “Aye,” Motion passes.

Weed and Pest Supervisor, Gary Heldt met with the board to discuss departmental matters and to distribute the Weed and Pest Spraying Recap Spreadsheet.

Highway Superintendent, Ted Eggebraaten updated the board on matters with the 1921 building parking lot.

Deputy Auditor, Kelly Bakken presented the board with the Auditors Report.

Be it noted, the Highway transfers for the month of January 2004 in the amount $4,903.84, was transferred for expenditures to increase the Highway budget due to work performed and supplies furnished for various non-highway departments.

Commission Assistant/Personnel Director, Stephanie Vogel met with the board to discuss Personnel Matters, the Leadership Brookings Program, 1921 building matters, Legislation issues and correspondence.  Be it noted, the board approved the Routine Personnel Action Notice for Dale Kneebone.

COMMISSIONER’S OPEN DISCUSSION
Be it noted, the board discussed the Brookings County Commission Chambers furniture, Township Roads, the Harvest Church property.

ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, February 17, 2004.

 It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.

____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office