The Brookings County Board of County Commissioners met in regular session
on Tuesday, October 8, 2002, with the following members present: Emil Klavetter,
Sara Kneip, Don Larson, and Barb Telkamp. Also present: Stephanie
Vogel, Kelly Bakken, Mary Negstad, Dennis Falken, David Hicks, Doris Roden,
Pat Fishback, Donna Ramsay, Vicki DeJong, C. Beryle Sessions, Cheryl Anderson,
Vicki Hanna, Lori Schultz, and Janet Willmott.
Chairperson Emil Klavetter called the meeting to order.
State Auditor, with the Department of Legislative Audit, Russell Olson met with the board to present the closing statements for the 2001 Audit. Master Lead Schedule read as follows: We have completed the audit of Brookings County. It has been determined, based on our audit, that we will be issuing an unqualified opinion on the countys financial statements taken as a whole. We have also determined that there will be no written audit comments. Motion by Kneip, seconded by Telkamp, authorizing the chair to sign the letter of representation from the Brookings County Commissioners to Russell Olson, Department of Legislative Audit. All voting Aye.
APPROVAL OF AGENDA / MINUTES
Motion by Kneip, seconded by Larson, to approve the agenda for October
8, 2002 meeting as mailed. All voting Aye.
Motion by Telkamp, seconded by Kneip, to approve the minutes for the October 1, 2002 meeting approved as amended. All voting Aye.
COMMISSION REPORTS
Commissioner Larson reported on the Opening of Highway 14 by Volga,
Chamber Government Affairs Meeting, and the State Convention. Be
it noted, Commissioner Larson requested the board send a letter of support
to the South Dakota State University band, The Pride of the Dakotas.
Commissioner Telkamp reported on the ICAP Meeting, Auditors Office Meetings on election and polling matters, and the State Convention.
Commissioner Klavetter reported on the Planning & Zoning Meeting, the Opening of Highway 14 by Volga, Hobo Day Activities, and the State Convention.
CLAIMS
Motion by Larson, seconded by Kneip, to approve the following claims.
All voting Aye. AAA Auto Glass, windshield $250.60; A&B Business
Equipment, maintenance $450.00; Cyndi Ault, meals $46.00; Kelly Bakken,
centerpieces $50.00; Brevik & Thurman, MI hearings $180.64; Bkgs Area
Multiplex, stage deck rental $121.00; Bkgs Area Transit, qrtrly payment
$8,125.00; Bkgs Auto Mall, wiper switch $189.91; Bkgs City, utilities $10,900.15;
Bkgs Register, publications $734.68; Bruce Burckhardt, rent $300.00; C&W
Repair, muffler/filter $79.17; Don Carlson, MI hearing $15.00; Cellular
One, telephone $522.88; Central Business Supply, office supplies $24.84;
Chem Search, janitorial supplies $404.13; Cooks Office Products, supplies
$213.81; Donna Dietrich, MI hearing $113.87; Donleys Computers, virus
protection $260.00; Doyle, Kennedy & Rokahr, MI hearings $131.10; Joyce
Dragseth, meals/motel/gas/parking $982.54; East Dakota Water Conserv, water
conserv $496.12; Marv Ekeren, MI hearing $15.00; Lewayne Erickson, inheritance
tax overpmt $2.70; Fishback Ins Agency, notary bond/embosser $83.32; Robert
Fite, CAA $2,082.94; Group II Architects, professional services $1,263.25;
Vicki Hanna, meals $28.00; Steve Haro, meals $35.00; Homestead Do-It Center,
boards $38.77; Shawn Hostler, transport $11.00; Index, office supplies
$25.67; ITC, telephone $666.78; Amy Jacobs, execution $833.03; Johnson
Controls, professional services $18,940.00; Mel Kloster, meals/mileage/supplies
$184.75; Langland Home Center, repair $93.00; Ludwig Const, replace wheelchair
ramp $3,412.92; M E McCann, CAA $1,260.29; Mediacom, internet $55.95; Minnehaha
County Data Pro, renewal notices $797.33; Nancy Nelson, CAA $1,217.16;
Sean OBrien, CAA $242.21; Olson Apartments, rent $145.00; PMC, registrations/upgrades
$4,397.20; Pitney-Bowes, maintenance/cartridges $190.24; RFD News, publications
$1,788.29; Rainbow Car Wash, car washes $161.30; Ramada Inn, room $70.00;
SD Dept of Revenue, admin fees/blood tests/birth & death fees/animal
control/nurses payment $211,864.05; Reynolds Printing, ballots $1,254.59;
Susan Rufer, transport $7.00; Kurt Schmidt, meals $46.00; Terry Schwenk,
rent $150.00; SD Planners Assoc, registration $40.00; Beryle Sessions,
meals/gas $179.01; Shepherdsons True Value, supplies $46.64; Randy Sigler,
rent $250.00; Software Services, computer assistance $2,648.75; Sprint,
telephone $59.52; Staff Search, temp help $964.98; Rose Stee, meals/mileage/registration
$491.71; Laurie Tangen, meals/mileage/registration $385.58; Barbara Telkamp,
meals/mileage $295.38; VandenBerg Law, CAA $1,035.00; Vantek Communications,
radio/speaker $868.00; Stephanie Vogel, meals $28.00; Wagner Real Estate,
inspection fees $800.00; Wal-Mart, supplies $363.05; Terry Wieczorek, CAA
$1,234.10; Janet Willmott, meals/gas $75.63; Xerox, maintenance $113.69;
Yankton Co Sheriff, service fees $16.50; Juror/Witness Fees: Faith Andersh
$20.00; Brian Brody $20.00; Stephanie Ellis $54.22; Gloria Huber $194.00;
Kayla Huber $20.00; Dennis Pintuck $27.54; Andrea Severson $20.00; Jeff
Thompson $20.00; Matt Yocom $20.00.
OTHER MATTERS
Motion by Kneip, seconded by Telkamp, to approve the recommendations
of the Brookings County Welfare Director for the following applications
for County assistance. All voting Aye. Case # 02-009HSC for
admission fee was approved; Case # 02-008HSC for admission fee was approved;
Case # 02-082A for cat scan/hospital was approved; Case # 02-109 for rent
was approved; Case # 02-070AB for emergency hospital was approved; Case
# 02-132 for rent was approved.
Motion by Larson, seconded by Telkamp to approve the following travel and education requests. All voting Aye. Zoning and Drainage Supervisor, David Rusten to go to Huron, SD on October 16-17, 2002 to attend the Planning and Zoning Conference.
Deputy Auditor, Kelly Bakken presented the board with the Auditors Report.
Be it noted, the Chair signed the Quarterly Activity Report for the Emergency Management Performance Grant and their Daily Time and Work Records.
Motion by Kneip, seconded by Telkamp, to approve and authorize the chair to sign the Probationary Leave Request Form; authorizing probationary employee, Candace Stamp to use 8 hours of sick leave in the month of August, 2002 noted on September, 2002 time sheet. All voting Aye.
Motion by Telkamp, seconded by Kneip, to approve and authorize the chair to sign Resolution # 02-53. The plat of Block 1 of Peaceful Prairie Addition in S1/2, of SW ¼, of Section 24-111-50, Brookings County, South Dakota. All voting Aye.
Motion by Larson, seconded by Telkamp, to approve and authorize the chair to sign Resolution # 02-54. The plat of Block 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, and 14 of DeBoers Lake Tetonkaha Subdivision in Government Lots 5 & 6 in Section 7,111-51, Brookings County, South Dakota. All voting Aye.
Be it noted, The Board reviewed the Auditors account with the Treasurer for the month of September 2002.
September 2002
Total amount of deposits in banks
.
$5,327,413.08
Total amount of actual cash: Currency
......
10,744.00
Coins
............. 82.45
Total amount of checks/drafts in Treasurers possession not exceeding
3 days
...
...................... 86,801.16
Itemized list of all items, checks, and drafts in Treasurers
possession over 3 days
.................................... 8.00
Insufficient checks
......
0
T O T A L .
. $5,425,048.69
Chair Klavetter updated the board on an inquiry received on drought relief for Brookings County.
Extension Educators, Mel Kloster and Rose Stee met with the board to deliver their monthly report.
Festival of Lights Representative, Cheryl Anderson met with the board
to discuss the Festival of Lights Parade and Reception. Motion by
Larson, seconded by Kneip, to authorize the purchase of cider for 1000
cups, funding from the Commission budget. All voting Aye.
Be it noted, the Festival of Lights Parade and Reception is scheduled for
Saturday, December 7, 2002.
Commission Assistant/Personnel Director, Stephanie Vogel presented
the board with the Commission Assistant/Personnel Director Report.
Be it noted, the board discussed the letter received from Brookings Hospital
pertaining to health needs of the citizens of Brookings County.
Director of Equalization, C. Beryle Sessions met with the board to
give a departmental update on the office move.
Be it noted, the board discussed the replacement procedure for Commissioner, Ray Santema. The board will accept names of interested candidates for the remaining two years (2003 & 2004) of Commissioner Santemas term. The applicant deadline is Monday, October 14, 2002. The board will review the list of candidates and their letters of interest on Tuesday, October 15, 2002.
Chair Klavetter updated the board on a letter received pertaining to Commissioner, Ray Santemas appointment to the Board of Health.
Motion by Telkamp, seconded by Larson, to go into executive session
at 10:00am. All voting Aye. Chair Klavetter declared executive
session over at 12:30pm. Reason Personnel Matters. No action
at this time.
ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, October
15, 2002.
It is the policy of Brookings County, South Dakota, not to discriminate
against the Handicapped in Employment or the Provision of Service.
The County of Brookings is responsive to requests for communication aids
and the need to provide appropriate access, and will provide alternative
formats and accessible locations consistent with the Americans With Disabilities
Act.
____________________________________
Kelly Bakken
Deputy Auditor
County Auditors Office