The Brookings County Board of County Commissioners met in regular session on Tuesday, December 17, 2002, with the following members present: Emil Klavetter, Donald Larson, Barb Telkamp, and Deanna Santema.  Sara Kneip was absent for personal reasons.  Also present: Stephanie Vogel, Kelly Bakken, Mary Negstad, Dennis Falken, Donna Ramsay, Doris Roden, Gloria Kloster, Ted Eggebraaten, Vicki Hanna, David Rusten, Todd Struwe, C. Beryle Sessions, Marty Stanwick.

Chairperson, Emil Klavetter called the meeting to order.

APPROVAL OF AGENDA / MINUTES
Chairperson, Emil Klavetter declared the agenda for December 17, 2002 meeting approved as mailed.Motion by Santema, seconded by Telkamp, to approve the minutes for the December 10, 2002 meeting approved as amended.  All voting “Aye.”

DEPARTMENT HEAD REPORTS
Highway Superintendent, Ted Eggebraaten met with the board to discuss Highway and Bridge matters.  Motion by Telkamp, seconded by Santema, to approve and authorize the chair to sign the Application for Occupancy on the Right of Way of County Highways.  The application is for Prunty Construction Company for occupancy of Highway # 12 in section 14-109-50.  All voting “Aye.”  Be it noted, Eggebraaten was authorized by the board to advertise for the vacant position of Equipment Operator.

Treasurer, Vicki Hanna met with the board to give an office update on the tax deed sales and back taxes.

Zoning and Drainage Supervisor, David Rusten met with the board to discuss the Stock Growers Meeting in January 2003, Zoning Board vacancies, and the Drainage Ordinance.

Director of Equalization, C. Beryle Sessions met with the board to give an update on Departmental Matters.

Emergency Management Director, Todd Struwe met with the board to report on the Department of Justice Meeting.

OTHER MATTERS
Motion by Telkamp, seconded by Santema, to approve the recommendations of the Brookings County Welfare Director for the following applications for County assistance.  All voting “Aye.”  Case # 02-154 for rent was approved; Case # 02-155 for rent and utilities was approved; Case # 02-118A for utilities was approved; Case # 02-156 for utilities was approved; Case # 02-109ABC for medication was approved.

Motion by Santema, seconded by Telkamp, to approve the following travel/education requests. Commission Assistant, Stephanie Vogel to go to Sioux Falls, SD on February 19, 2003, to attend the Public Records and Open Meetings in South Dakota.  Director of Equalization employees, Doris Knutson and Cyndi Ault to go to Sioux Falls, SD on December 17, 2002 to take the Certified Appraiser Assessors Test.  All voting “Aye.”

Deputy Auditor, Kelly Bakken presented the board with the Auditors Report.

Motion by Larson, seconded by Telkamp, to approve the following transfers as per budget appropriations for the fourth quarter of 2002.  All voting “Aye.”  From General Fund 10100X4290911 to Emergency Management Fund 22600R3710000 for$8,787.50; from General Fund 10100X4260911 to Law Library Fund 70400R3710000 for$5,000.00; and from General Fund 10100X4294911 to Highway Road & Bridge 20100R3710000 for $374,407.75.

Be it noted, the Highway transfers for the month of November 2002, $2,562.08 was transferred for expenditures to increase the Highway budget due to work performed and supplies furnished for various non-highway departments.

Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report.  Vogel distributed the Personnel Action Notice on the vacant position of Senior Maintenance and read a letter of thanks from the Third Judicial Circuit Court.

Chair Klavetter updated the board on the 1921 Building Agreement Meeting.

Employee Committee Members, Doris Knutson, Cheryl Anderson, Beverly Chapman, Kris Rivas, Jean Stoebner, Kelly Bakken, and Marty Stanwick met with the board to discuss Committee Concerns.  Motion by Telkamp, seconded by Santema, to allow County Departments to close at 3:00pm on December 24, 2002; this motion is contingent on State Statute with the approval of the States Attorneys Office.  All County Employees would be required to use vacation leave or to make up the time.  “Aye” votes ~ Telkamp, Santema, Klavetter.  “Nye” votes ~ Larson.  Motion passes.

Deputy Director of Equalization, Joyce Dragseth met with the board to discuss the following application of abatement.  Motion by Larson, seconded by Telkamp, to approve the Application of Abatement # 19-02 from 1st Lutheran Church for the property described as Lot B, Block 1, Henrys Addition in Brookings City.  Tax Year 2001, Bill # 9489, Refund amount of $406.06.  Reason:  Tax Exempt.  All voting “Aye.”

Motion by Telkamp, seconded by Larson, authorizing the chair to sign letter to The South Dakota State Historical Society regarding the Deadwood Fund Grant Extension.  All voting “Aye.”

Motion by Larson, seconded by Santema, approving the amendment requesting the additional funds of $16, 000 for the State Radio Program Community Development Block Grant.  All voting “Aye.”

Cindy Herding with Banner Associates, Inc. met with the board to present Request for Proposal # 11 and Change Order # 5 for the Brookings County Courthouse Renovation Project.  Motion by Telkamp, seconded by Santema, approving and authorizing the Chair to sign Request for Proposal # 11, Subject: Asbestos Removal.  All voting “Aye.”  Motion by Santema, seconded by Telkamp, approving and authorizing the Chair to sign Change Order # 5. The contract has changed the following Request For Proposals: RFP# 11 Subject: Asbestos Removal also for the Time Extension.  All voting “Aye.”  Motion by Telkamp, seconded by Santema, to authorize the chair to sign the Certificates for Substantial Completion for Project #’s 20190.01.00 and 20190.00.01; for the 2nd and 3rd Floor General Construction Projects.  All voting “Aye.”

VaDonna Julian and Steve Rames with the Brookings Area Transit Authority met with the board to discuss the bus barn location.  Motion by Telkamp, seconded by Santema, to proceed with the agreement with Brookings Area Transit Authority for building a bus garage on the Brookings County Highway property.  Motion contingent on a legal lease agreement being prepared by the States Attorneys Office and contingent on the approval of both entities.  All voting “Aye.”

Auditor, Janet Willmott met with the board to review the 2002 Budgets and prepare an earmarking and contingency list.

Commissioner Kneip joined the meeting.

Motion by Telkamp, seconded by Santema, to go into executive session at 11:03am.  All voting “Aye.”  Chair Klavetter declared executive session over at 5:00pm.  Reason – Personnel, Legal, and Contractual Matters.  No action at this time.

ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, December 31, 2002.

It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.

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Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office