The Brookings County Board of County Commissioners met in regular session on Tuesday, December 31, 2002, with the following members present: Emil Klavetter, Don Larson, Barb Telkamp, Sara Kneip, and Deanna Santema. Also present: Stephanie Vogel, Kelly Bakken, Mary Negstad, Dennis Falken, Todd Struwe, Darrell Hartmann, Pete Bolzer, Wm. Mark Kratochvil, Dick Smith, Phyllis Lakman, Marty Stanwick, Ted Eggebraaten, Janet Willmott, and David Rusten.
Chairperson Emil Klavetter called the meeting to order.
APPROVAL OF AGENDA / MINUTES
Motion by Telkamp, seconded by Larson, to approve the agenda for December
31, 2002 meeting as mailed. All voting “Aye.” Motion by Santema,
seconded by Larson, to approve the minutes for the December 17, 2002 meeting
approved as amended. All voting “Aye.”
COMMISSION REPORTS
Commissioner Santema reported on the South East District Meeting, East
Central Mental Health Lunch, Tour, and Meeting, County Employee Christmas
Pot Luck, and the Courthouse Construction Walk Through. Commissioner
Larson reported on the Government Affairs Committee Meeting. Commissioner
Telkamp reported on the South East District Meeting, County Employee Christmas
Pot Luck, Courthouse Construction Walk Through and the Multi Plex Board
Meeting. Commissioner Klavetter reported on the Domestic Abuse Shelter
Board Meeting, Brookings Economic Development Meeting, First District Meeting,
and the Courthouse Construction Walk Through.
CLAIMS
Motion by Larson, seconded by Telkamp, to approve the following claims.
All voting “Aye.” AAA Auto Glass, windshield repair $45.00; A&B
Service, truck repair $674.91; A&M Radio, alarm panel $222.00; Ace
Hardware, paint $11.92; Advance, qrtrly payment $6,750.00; Amoco Oil, gas
$11.57; Anderson Oil, diesel fuel $561.00; AT&T, telephone $104.39;
Banner Associates, professional fees $36,286.59; Eugene Beckman & Sons,
parts $606.65; Bee Seeds, grass seed $70.00; Bierschbach Equipment, silt
fence $48.00; Boyer Ford Truck, parts $169.24; Bowe’s Construction,
dirt $639.00; Bozied Oil Co, execution $85.63; Bkgs Area Multiplex, upkeep
$2,500.00; Bkgs Auto Mall, switch $15.23; Bkgs Area Chamber, president’s
breakfast $14.25; Bkgs City, animal control $345.00; Bkgs City, landfill
fees $447.22; Bkgs City, utilities $618.45; Bkgs Clerk of Courts, confidential
papers $7,581.73; Bkgs Co Treasurer, title/license/postage $86.00; Bkgs
Co Zoning, rolls/pop $30.45; Bkgs Register, publication $608.76; Bkgs Engraving,
plaques $110.00; Bkgs Electric Const, install power $558.81; Bkgs Hospital,
ambulance/medical $950.04; Bkgs Public Library, qrtrly payment $6,250.00;
Denise Brown, transport $7.00; Buhl’s Cleaners, rugs/rental $53.05; Butler
Machinery, parts $739.06; C&R Supply, parts $640.94; Calhoon &
Kratochvil, office rent/telephone/copies $3,224.92; Kim Callies, transcripts
$65.60; Career Learning Center, cleaning $162.00; CarQuest Auto, shop supplies
$66.72; Casey’s , gift certificates $170.00; Cellular One, telephone $1,150.12;
Central Business Supply, office supplies/computer/maintenance $3,335.10;
Chemco, cleaning/laundry supplies $355.22; Cook’s Office Products, supplies/printer/shredder/maintenance
$6,610.17; Courtesy Plumbing, repair $70.40; Credit Bureau of SF, skip
tracing $27.00; Dakota Abstract, utilities $107.22; Dale’s Alignment, alignment/parts/labor
$134.05; Dane Co Extension, supplies $22.09; Darin’s Auto Body, repair
$1,500.00; Day’s Inn, rooms $89.00; DeBeer Small Engine, parts $53.43;
Dell Marketing, minitowers $4,161.00; Depot Radio, execution $1,278.77;
Dept of Transportation, contracts $32,918.50; Drake Equipment, parts $131.32;
Victoria Duehr, CAA $538.20; Theodore Eggebraaten, postage $13.26; Elite
Business, maintenance $56.00; Elkton Farmer’s Coop, gift certificates $150.00;
Equity Title Loan, executions $1,699.08; L.G. Everist, sand/rip-rap $3,398.29;
First Lutheran Church, tax refund $406.06; First National Bank Mastercard,
arson school/meals $198.00; Robert Fite, CAA $278.07; Foerster Wholesale
Supply, paper/janitorial supplies $343.50; G&K Services, laundry service
$350.14; Alan Glover, CAA $310.50; Goetek Engineering, engineering fees
$9,259.00; Graham Tire, tire repair $22.00; Deb Gulbranson, Christmas decorations
$84.79; H&H Const, counter/cabinet construction $2,307.22; Dick Halstead,
meeting $25.00; Harold’s Printing, letterhead/posters/reports $614.15;
Partricia Hartsel, transcript $54.00; Heartland Ag-Business, subscription
$37.95, Heiman Fire Equip, fire-fighter equipment $3,784.00; Hewlett Packard,
printer part $12.67; Tim Hogan, CAA $3,011.17; Charleen Holm, meal/mileage
$35.25; Joanie Holm, coroner fees $1,500.00; Homestead Do-It Center, lumber
$42.99; Shawn Hostler, transport $7.00; Huron Culvert & Tank, culverts
$3,466.94; Hy-Vee Food Store, inmate meals/food $10,794.12; Index, poster
board $10.50; Insty-Prints, envelopes $117.77; Inter-Lakes Community action,
support worker $1,093.32; K-Mart, supplies $154.67; Karl’s TV, power supply
$88.45; JJ Keller & Associates, inspection book $217.01; L&L Parts,
filters/parts $368.70; Lar-Jo’s, record books $6,498.40; Lewis & Clark
Mental, MI hearings $250.00; LexisNexis Matthew Bender, law books $12.55;
Linweld, welding supplies $126.55; Lyle’s Signs, signs/posts $1,270.12;
M E McCann, CAA $967.75; Donald McCarty, CAA $976.58; McCloed’s Print &
Office, forms $44.52; MCI, telephone $103.64; M&T, medical supplies/fire-fighter
equipment $6,645.40; Mad Jack’s, meals $24.64; Bob Mans, mileage/meeting
$29.64; Martins Inc, diesel/oil/hydraulic fluid $8,340.89; Marshall &
Swift, valuation service/handbook $895.80; Meester Auto Repair, radiator
repair $45.00; Mid-America Research, ice-melt $981.88; Midwest Glass, poly-carbon
$15.20; Mills Construction, remodel project $35,824.00; Minnehaha Co Auditor,
MI $80.00; Minnehaha County Data Processing, renewal notices $729.04; Minnehaha
Co Juvenile, foster care $3,400.00; Mobile Electronic Service, repair $8.74;
Moody Co Highway Dept, sealing costs $5,232.07; Nat’l 4-H Council, medals/pins
$330.53; Nancy Nelson, CAA $397.44; Nortek Computer, computer/scanner/repair
$1,903.49; Northwestern Public Service, utilities $2,765.93; Sean O’Brien,
CAA $527.28; Olson & Johnson International, parts/labor $5,996.10;
Oster & Associates, labor negotiations $2,176.65; PC Magazine, subscription
$29.97; Park Apartments, rent $455.00; Paymaster, maintenance $599.50;
Perkin’s Transfer & Storage, moving fees $3,507.87; Perry Electric,
furnace filters $99.00; Pheasantland Industries, mobile home decals $424.73;
Physicians Laboratory, autopsy $800.00; Pitney-Bowes, maintenance/tape
sheets $232.22; Public Safety Center, battery/measuring wheel $270.41;
Quinlan Publishing, renewal $81.78; Qwest, database $301.33; RFD News,
publications $1,865.66; RTI, software/firewall/security $1,897.66; Radio
Shack, radio/supplies $61.60; Rainbow Car Wash, car washes $98.77; Ramkota
Inn, rooms $266.00; Eric Rasmussen, CAA $179.40; Arla Reed, election worker
$31.50; Rental Depot, spreader rental $5.95; SD Dept of Revenue, blood
tests $1,050.00; Rick Ribstein, CAA $1,702.54; Running’s Big R, supplies
$285.43; Dawn Russell, transcript $89.10; Sam’s Club, supplies/membership
$113.20; Deanna Santema, meals/mileage $234.78; SDACC, drug testing $126.00;
SD Cooperative Extension Assoc, name tags $72.00; SD Dept of Health, hepatitis
shots $14.00; SD Dept of Legislative Audit, audit $9,122.75; SD Stockgrowers
Assoc, registration $200.00; SDSU Ag-Bio Communications, books $89.05;
SDSU Animal-Range Science, arena rental $300.00; Search & Rescue, LEPC
donation $1,200.00; Sheperdson’s True Value, supplies $86.07; Sioux Valley
SW, utilities $43.00; Sioux Valley Hospital, medical $4,800.70; Ida Slocum,
meals/postage $140.08; Steve Smith, meeting/mileage $39.50; Smith Supplies,
hardware $74.53; Sprint, telephone $36.13, State Fire Marshall, boiler
inspections $100.00; State of SD, network access fee $28.00; Sturdevant’s
Auto, parts/repair $227.04; Barbara Telkamp, meals/mileage $157.80; Thrifty
White Drug, medicine $1,639.78; Lionel Torgrude, meals/mileage $333.60;
US Marshall’s Service, transport $1,134.00; US Postal Service, postage
$200.00; Vandenberg Law Firm, CAA $517.50; Vantek Communications, conditioner/radio/repair
$1,446.43; Verizon, telephone $82.54; Viking Office Products, office supplies
$156.81; Barry Vlasman, CAA $293.30; Stephanie Vogel, meal/software $86.95;
Wagner Real Estate, inspection fees $1,200.00; Wal-Mart, office supplies
$222.43; Watertown Elevator, execution $569.91; West Group, law books $566.50;
Winter Inc, grout mix $161.00; Wireless World, telephone $169.98; Juror/Witness
Fees: Tim Austin $20.00; Joshua Bakker $20.00; Charlie Barg $20.00; Tim
Fergen $20.00; Jed Freesemann $20.00; Michael Jensen $20.00; Paul Muller
$20.00; Nellie Schmidt $20.00; Nick Schmidt $20.00; Tiffany Schmidt $20.00;
T J Schmidt $20.00; Brent Veeder $20.00; Chad Verhoek $20.00; Rod Ward
$20.00.
OTHER MATTERS
Motion by Telkamp, seconded by Larson, to approve the recommendations
of the Brookings County Welfare Director for the following applications
for County assistance. All voting “Aye.” Case # 02-158 for
rent was approved; Case # 02-160 for rent was approved; Case # 02-154A
for utilities was approved.
Deputy Auditor, Kelly Bakken presented the board with the Auditors Report.
Motion by Telkamp, seconded by Santema, to approve and authorize the Chair to sign the Probationary Leave Request Form for Candace Stamp; for the use of 4 hours of vacation and 9.5 hours of sick leave in the month of December 2002. All voting “Aye.”
Bakken submitted the following quotes for the Brookings County Highway Department for Diesel Fuel # 1: Ag First Coop, Volga $.95; Cenex, Elkton $.973; Martin Oil, Brookings $.911. Martin Oil, Brookings was awarded the quote at $.911. Diesel Fuel # 2: Ag First Coop, Volga $.877; Cenex, Elkton $.873; Martin Oil, Brookings $.875. Cenex, Elkton was awarded the quote at $.873.
Be it noted, the Chair signed the Annual Liquor Licenses for the year 2003.
SALARIES
Salaries and personnel changes for the month of December 2002 are as
follows: Longevity Increase: Ted Eggebraaten $75.00. Commission $7,843.35;
Auditor $9,890.70; Treasurer $10,603.81; States Attorney $15,709.00; Custodial
$2,001.10; Equalization $19,556.30; Register of Deeds $7,250.55; Veterans
Service $2,736.16; Sheriffs Office $31,863.89; Detention Center $28,724.22;
Juvenile Detention $624.00; Contract Law $5,970.81; Contract Law Elkton
$1,883.59; Emergency Mgmt $3,627.23; Drainage $873.71; Highway $44,320.26;
Welfare $2,699.10; Community Health $2,084.84; WIC $1,936.00; Extension
$3,870.96; Soil Conservation $2,151.24; Weed $3,335.30; Zoning $2,640.69.
Claims—AFLAC, insurance $2,268.66; AFLAC Flex-One $70.00; Delta Dental,
insurance $1,766.90; Flex One, unreimbursed medical $1,162.00; Local Teamsters,
union dues $522.00; Relistar Life, insurance $13.00; SDRS, retirement $27,873.72;
SDRS Supplemental, retirement $1,646.00; EFTPS $48,890.21; Wellmark Blue
Cross, insurance $29,447.25.
Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report. Vogel updated the board on the transfer agreement for the 1921 Building, Courthouse construction walk-through, and the States Attorney agreement letter.
Emergency Management Director, Todd Struwe met with the board to discuss the Weapons of Mass Destruction Grant. Motion by Santema, seconded by Telkamp, to support the Weapons of Mass Destruction Grant. All voting “Aye.”
Deputy States Attorney, Wm. Mark Kratochvil and Executive Director of the Brookings Economic Development Corp., Dick Smith met with the board to discuss and review the Transfer Agreement for the 1921 Building. The board will review the Transfer Agreement on Tuesday, January 14, 2003.
Motion by Telkamp, seconded by Kneip, to go into executive session at 9:36am. All voting “Aye.” Chair Klavetter declared executive session over at 10:05am. Reason – Contractual/Personnel Matters. No action at this time. Also present: Janice Price.
East Central Mental Health Executive Director, William Price met with the board to distribute statistics and discuss the Family Crisis Intervention Program and the Employee Assistance Program.
Motion by Telkamp, seconded by Larson, approving and authorizing the Chair to sign the Brookings County Community Service Worker Contract for 2002-2003. The contract is between Brookings County and Inter-Lakes Community Action, Inc. All voting “Aye.”
Auditor, Janet Willmott met with the board to discuss the End of the Year 2002 Business. Motion by Telkamp, seconded by Larson, to approve and authorize the Chair to sign Resolution # 02-64. A Resolution for the End of Year Contingency Transfers. All voting “Aye.”
Resolution # 02-64
End of the Year Contingency Transfers
WHEREAS, the Brookings County Board of County Commissioners did approve a line for contingency transfers in the 2002 annual budget, and
WHEREAS, the Brookings County Board of County Commissioners finds it necessary to transfer from said contingency line.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners within and for the County of Brookings, State of South Dakota, that the following amount(s) and item(s) be transferred:
FROM: General Fund contingency line 10100X4290112
TO: 10100X4230120 Election Publishing $20,000
FROM: General Fund contingency line 10100X4290112
TO: 10100X4222130 Adult
Defense/Judicial $20,000
FROM: General Fund contingency line 10100X4290112
TO: 10100X4110151 States Attorney Salaries $ 5,000
(Employees to 100%)
FROM: General Fund contingency line 10100X4290112
TO: 10100X4290212 County Jail Prisoners Rations $
22,000
(November and December 2002)
FROM: General Fund contingency line 10100X4290112
TO: 10100X4271212 Transport of Prisoners $ 4,000
FROM: General Fund contingency line 10100X4290112
TO: 10100X4220213 Professional Service $ 2,000
(Coroner)
FROM: General Fund contingency line 10100X4290112
TO: 20100X4330311 Highway $ 200,000
(County Road # 23)
Passed and approved this 31st day of December 2002
____________________________
Emil Klavetter, Chairperson
Brookings County Commission
ATTEST:
_________________________________
Janet Willmott
County Auditor
Motion by Larson, seconded by Telkamp, to earmark the following amounts
from the respective 2002 budgets into the 2003 budgets for specific purposes.
All voting “Aye.” Be it noted, a public hearing to approve these
appropriations will take place in January 2003.
General Fund
Department 111 (Commission) for $8,500.00 for Small Town fly over.
Department 163 (Register of Deeds) for $3,500.00 for Data Processing/Hardware.
Department 142 (Treasurer) for $2,200.00 for Furniture & Minor
Equipment.
E911 Fund
Department 225 (E911) for $40,000.00 for Dispatch Equipment.
County Highway Fund
Department 311 (County Highway) for $200,000.00 for County Road # 23.
Be it noted, budget line 10100X4290221 in the amount of $ 30,000.00 and line 10100X4291221 in the amount of $ 352.31, totaling $30,352.31 will be moved to fund 759 the Brookings County Fire Trust.
Motion by Kneip, seconded by Telkamp, to transfer General Fund undesignated balance to earmark towards to the County Highway Department Fund $750,000.00 for Brookings County Road # 23. All voting “Aye.”
Commission Assistant/Personnel Director, Stephanie Vogel met with the board to present the Volunteer Board Appointments, 2003 Classification Schedule and the Personnel Policy Changes.
Motion by Larson, seconded by Kneip, to the reappointment of Mike Kidwiler to the 4 year term of District 3 of the Planning/Zoning Board from January 2003 to December 2006. All voting “Aye.”
Motion by Larson, seconded by Telkamp, to approve the following appointments for the respective boards. Tim Harvey 3 year term appointment to the Multiplex Board from January 2003 to January 2006. Michelle Robbins 3 year term appointment to the Hospital Board from January 2003 to January 2006. All voting “Aye.”
Motion by Telkamp, seconded by Santema, to adopt Policy 6 Compensation and Classification to the Brookings County Personnel Policies, Procedures, and Forms Manual. All voting “Aye.”
Motion by Kneip, seconded by Telkamp, to adopt Policy 7.6 Overtime Policy inserting the Fair Labor Standards Act language to the Brookings County Personnel Policies, Procedures, and Forms Manual. All voting “Aye.”
Motion by Santema, seconded by Klavetter, to adopt Policy 9.2.2 Sick Leave Policy inserting ‘any legal guardian’ to the definition of immediate family. All voting “Aye.”
Motion by Klavetter, seconded by Telkamp, to reclassify the following positions from exempt to non-exempt: Deputy Auditor, Deputy Treasurer, Deputy Register of Deeds, Deputy Equalization Director, Appraiser I, Appraiser II, Appraiser II/GIS. All voting “Aye.”
Motion by Santema, seconded by Kneip, to adopt the 2003 Pay Plan for Non-Exempt (Hourly) Employees. All voting “Aye.”
Motion by Kneip, seconded by Larson, to adopt the 2003 Pay Plan for Exempt (Salaried) Employees. All voting “Aye.”
Motion by Santema, seconded by Larson, to approve the placements of Exempt Employees into the 2003 Pay Plan. All voting “Aye.”
Motion by Telkamp, seconded by Larson, to eliminate the Longevity Pay Plan for all new employees hired after January 1, 2003. All voting “Aye.” Be it noted, the Longevity Pay Plan will continue for all eligible employees hired before January 1, 2003.
ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, January
7, 2003.
It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
____________________________________
Kelly Bakken
Deputy Auditor
Brookings County Auditor’s Office