The Brookings County Board of County Commissioners met in regular session on Tuesday, April 9, 2002, with the following members present: Emil Klavetter, Sara Kneip, Don Larson, Barb Telkamp, and Ray Santema. Also present: Stephanie Vogel, Eugene Miller, Don Kjellsen, Nancy Flynn, Donna Ramsey, Joyce Dragseth, Tom Bozied, Mike McClemans, Vicki Hanna, C. Beryle Sessions, Gloria Kloster, Pat Garcia, Pat Fishback, Wm. Mark Kratochvil, and Marty Stanwick .
Chairperson Emil Klavetter called the meeting to order.
APPROVAL OF AGENDA / MINUTES
Chairperson Klavetter declared the agenda for the April 9, 2002
meeting approved as amended.
CLAIMS
Motion by Santema, seconded by Telkamp, to approve the following claims.
All voting “Aye.” A&B Service, parts/labor $540.31; A&D Campers,
dome light $10.70; Advance, qrtrly payment $6,750.00; Ag Communication,
books $15.00; Anderson Oil, fuel/grease $656.02; Arlington Sun, publications
$133.80; City of Aurora, rent $25.00; Eugene Beckman & Sons, parts
$42.94; Boyer Ford Truck, parts/labor $1,412.01; Bkgs Area Transit, qrtrly
payment $8,125.00; Bkgs City, telephone/utilities $8,563.34; Bkgs Clinic,
shot $86.00; Bkgs Hospital, medical/investigations $768.86; Bkgs TV &
Electronic, tele-recorders $157.50; Butler Machinery, cutting edges $1,236.20;
Cellular One, telephone $428.51; Central Business Supply, office supplies
$176.85; Chatam Dist Amplex, books $56.90; Chemco, laundry supplies $254.14;
Joey Collins, meals $168.00; Cooks Recycling, commercial service $147.00;
DAV Brookings Chapter, van payment $10,500.00; Dale’s Alignment,
parts $489.25; Donley’s Computers, computer service $100.00; Drake Equipment,
motor $194.85; Victoria Duehr, CAA $878.10; East Dakota Water, water
conserv. $1,137.06; Einsphar Auto, parts $32.05; LeWayne Erickson, inheritance
tax overpayment $1,345.50; Exhaust Pros, exhaust pipe $12.00; G&K Services,
laundry service $252.71; GP Downtown Tire, gas $43.00; Gall’s Inc., uniforms
$368.91; Alan Glover, CAA $400.40; Golden K Kiwanis, ice melt $195.00;
Graham Tire, tire repair $20.00; Hander, HVAC remodel $12,249.00; Harolds
Printing, envelopes $61.10; Konrad Hauffe, dental $96.12; Heiman Inc, fire
coat $467.82; Gary Heldt, meals/mileage/rolls $184.39; Hendricks Fire Dept,
firefighter equipment $3,000.00; Homestead Do-It Center, tape/supplies
$71.92; Jaque Howard, 4-H judge $50.00; Index, office supplies $78.12;
Insty-Prints, lamination/business cards $392.48; Inter-Lakes Community
Action, support worker $546.66; ITC, telephone/database $717.89; Johnson
Controls, base contract $80,808.00; Emil Klavetter, meals/mileage $54.02;
Mel Kloster, meals/mileage/registration $126.28; L&L Parts, parts/filters
$51.72; M.E. McCann, CAA $1,084.98; Donald McCarty, CAA $1,304.68;
McCleod’s Printing, objection forms $39.52; MCI, telephone $374.60; Macksteel,
steel $169.42; Manatron, rate table $350.00; Martin’s, diesel fuel $5,867.18;
Mediacon, internet $45.95; Mid-America Research, janitorial supplies $629.68;
Micro Computer, computer support $22.50; Midland Atlas, atlas books $174.00;
Midwest Psychiatric, medical $329.69; Mills Const, install countertop
$582.00; Minnehaha County Data Processing, MV renewal notices $627.48;
Mobile Electronic Service, lights $1,199.97; Nat’l 4-H Council, books $30.73;
Nancy Nelson, CAA $489.90; NWPS, utilities $100.00; Olson & Johnson
Internat’l, parts $81.20; Otis Elevator, maintenance $713.80; Paramount
Reporting, deposition $42.82; Professional Capital, lease $148.04; RFD
News, publications $3,903.05; Radio Shack, battery/recorder $176.88;
SD Dept of Revenue, blood tests/admin fees/monthly MV/birth-death fees
$186,263.25; Runnings Big R, mailbox $16.99; Vicki Schnetzer, 4-H judge
$50.00; SDAAO, conference registration $325.00; SD Continuing Legal, supreme
court opinions $150.00; SDSU Work Study, work study $91.90; Sew It Patch
It Mend It, alterations $58.00; Sheperdson’s True Value, mailbox/hardware
$24.00; Sinai Coop El, diesel fuel, $513.00; Sinai Legion, rent $25.00;
Sioux Valley SW, utilities $34.95; M Lee Smith Publishers, law letter $137.00;
Software Services, computer support/changes $1,706.25; Sonshine Inn, room
$32.27; Sprint, telephone $58.97; Rose Stee, meals/mileage/registration
$310.91; Connie Stoebner, transcripts $7.20; Sturdevant’s Auto, parts $139.74;
Laurie Tangen, meals/mileage/registration $166.39; Barbara Telkamp, meals/mileage
$80.12; Turning Piont, foster care $1,275.00; Universal Services, cartridge
$90.10; Velvet Uniforms, uniforms $197.93; Wagner Real Estate, inspection
fees $100.00; Wal-Mart, supplies $361.43; Wal-Mart Phy, medicine $191.49;
West Group, law books $939.50; Terry Weiczorek, CAA $416.72; Xerox, maintenance
$143.30; Juror/Witness Fees: Roger Berger $51.16; Scott Blasé $53.48;
Heather Bortnem $50.58; Alan Herbranson $58.70; Robert Larson $52.90; Tom
Smith $55.80; Jason Stangeland $50.58; Election Workers: Kenneth Ahartz
$112.41; Sharon Anderegg $116.16; Lois Angle $127.14; Joan Antonen $133.52;
Verlie Barg $91.00; Barbara Borstad $91.00; Judy Christensen $125.44; Gertrude
DeZeeuw $105.00; Ardis Elenkiwich $94.50; Mary Fielder $94.50; Jean Gries
$91.00; Hazel Hauff $112.41; Marilyn Heesch $109.24; Ramona Helwig $98.00;
Carolyn Hieb $116.16; Rita Scully Houglum $91.00; Natalie Iverson $105.00;
Phyllis King $119.95; Doris Kjellsen $91.00; Patricia Kratochvil $106.16;
A. Marie Kuehl $94.50; Lavonne Kurtz $94.50; Wanda Lokken $91.00; Sylvia
Miller $94.50; Pearl Nielson $91.00; Dorothy Nesson $91.00; Mary Parsley
$91.00; Gloria Pike $102.06; Eldean Pirlet $105.00; Marjorie Quam $98.00;
Judy Raines $91.00; Margaret Rang $91.00; Phyllis Ribstein $91.00; Marlys
Schutt $91.00; Margaret Stein $134.10; Mary Sterud $94.50; Kim Sundal $108.79;
Margaret Tofte $116.74; Larayne Wahlstrom $94.50; Elaine Waples $115.00;
Darlene Wilaby $91.00; Barbara Woolworth $91.00.
COMMISSION REPORTS
Commissioner Santema discussed the East Central Mental Health Board.
Commissioner Larson reported on the Economic Development Meeting and the
vote canvas. Commissioner Kneip reported on the Economic Development
Meeting and the vote canvas. Commissioner Telkamp reported on the
Multi Plex Board Meeting, Juvenile Justice Meeting, vote canvas, Brookings
Township polling place location, generating the fund raising reimbursement
letter. Commissioner Klavetter reported on the First District Meeting,
Shelter Board Meeting, Planning & Zoning Board Meeting, and vote canvas.
OTHER MATTERS
Motion by Larson, seconded by Kneip, to approve the recommendations
of the Brookings County Welfare Director for the following applications
for county assistance. All voting “Aye.” Case #01-178 for hospital
was approved; Case # 02-039 for rent was approved; Case #02-043 for medication
was approved; Case #02-015 for hospital was denied.
Motion by Santema, seconded by Telkamp, to approve the following travel/education requests. All voting “Aye.” Extension Educator, Rose Marie Stee to go to Flandreau, SD April 6, 2002 for a Babysitting Clinic; to go to Norfolk, Virginia on Oct 26, 2002 – Nov 1, 2002 for the National 4-H Educators Meeting.
Be it noted, the Highway transfers for the month of March 2002, $3,238.68 was transferred for expenditures to increase the Highway budget due to work performed and supplies furnished for various non-highway departments.
Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report. Motion by Santema, seconded by Kneip, to submit application #952901 in the amount of $7,500.00 for payment and reimbursement as part of the Johnson Controls Project. Be it noted, payment will be through the sales-lease financing with First National Bank.
Lyle Johnson, Chairman Brookings-Hamlin Sioux Water Project District met with the board to discuss County drainage matters. Also present Zoning/Drainage Supervisor, Dave Rusten.
Extension Educators, Mel Kloster and Rose Stee met with the board to deliver their monthly report.
Motion by Telkamp, seconded by Santema, to award the Group II Architects, from Sioux Falls, SD the bid for the proposal for Architectural Services for the Minimum Security Work Release Facility. Role call vote: Santema – “Aye”; Larson – “Aye”; Telkamp – “Aye”; Kneip – “Aye”; Klavetter – “Aye.” Motion passed.
Highway Superintendent, Ted Eggebraaten met with the Board to discuss bridges that need to be put into the County Federal Aid Bridge Replacement of Rehabilitation Program.
Motion by Kneip, seconded by Telkamp, to approve Resolution # 02-13. All voting “Aye.”
RESOLUTION #02-13
County Federal Aid Bridge Replacement or Rehabilitation Program
WHEREAS, the Brookings County Board of County Commissioners desire the replacement of the bridge hereinafter described as: #06-130-202, located 4 miles West and 4.2 miles South of Brookings, between Sections 17 & 18 of Medary Township and,
WHEREAS, Brookings County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities with the limits of the right-of-way of the proposed project is accordance with State and Federal Requirements, and
WHEREAS, Brookings County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Special Bridge Replacement Funds, and
WHEREAS, the bridge is in need of replacement for the following reasons: the sufficiency rating is 53.9; the bridge is located on a County or Township designated Minimum Maintenance Road; the bridge is located on a Federal Aid Route, a school bus route, a mail route, and a field to farm to market route; and the load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.
NOW THEREFORE BE IT RESOLVED that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the approved Secondary and Off-System Road Plan Agreement and the State’s “Standard Specifications for Roads and Bridges” the bridge replacement or rehabilitation project at the above described location. Consultant services are to be with Federal Participation. Preliminary Engineering Services by State Forces with Federal Participation are the Hydraulic Study and the Foundations Investigation (if necessary). Construction administration is to be handled by States forces with Federal Participation.
Brookings County will have $35,000.00 available during calendar year 2005 to match available Special Bridge Replacement Funds.
Vote of Commissioners: Yes—5, No—0
Dated at Brookings, SD, this 9th day of April 2002.
_____________________________________
Emil J. Klavetter, Chairperson
ATTEST: Brookings County Commission
_________________________________
Janet Willmott, County Auditor
Motion by Santema, seconded by Telkamp, to approve Resolution # 02-14. All voting “Aye.”
RESOLUTION #02-14
County Federal Aid Bridge Replacement or Rehabilitation Program
WHEREAS, the Brookings County Board of County Commissioners desire the replacement of the bridge hereinafter described as: #06-290-177, located 3.3 miles North and 3 miles West of Elkton, between Sections 35 & 36 of Alton Township and,
WHEREAS, Brookings County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities with the limits of the right-of-way of the proposed project is accordance with State and Federal Requirements, and
WHEREAS, Brookings County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Special Bridge Replacement Funds, and
WHEREAS, the bridge is in need of replacement for the following reasons: the sufficiency rating is 25.8; the bridge is located on a County or Township designated Minimum Maintenance Road; the bridge is located on a school bus route, a mail route, and a field to farm to market route; and the load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.
NOW THEREFORE BE IT RESOLVED that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the approved Secondary and Off-System Road Plan Agreement and the State’s “Standard Specifications for Roads and Bridges” the bridge replacement or rehabilitation project at the above described location. Consultant services are to be with Federal Participation. Preliminary Engineering Services by State Forces with Federal Participation are the Hydraulic Study and the Foundations Investigation (if necessary). Construction administration is to be handled by States forces with Federal Participation.
Brookings County will have $35,000.00 available during calendar year 2005 to match available Special Bridge Replacement Funds.
Vote of Commissioners: Yes—5, No—0
Dated at Brookings, SD, this 9th day of April 2002.
_____________________________________
Emil J. Klavetter, Chairperson
ATTEST: Brookings County Commission
_________________________________
Janet Willmott, County Auditor
Motion by Larson, seconded by Kneip, to approve Resolution # 02-15. All voting “Aye.”
RESOLUTION #02-15
County Federal Aid Bridge Replacement or Rehabilitation Program
WHEREAS, the Brookings County Board of County Commissioners desire the replacement of the bridge hereinafter described as: #06-105-110, located 4 miles North and .5 mile East of Volga, between Sections 26 & 35 of Oakwood Township and,
WHEREAS, Brookings County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities with the limits of the right-of-way of the proposed project is accordance with State and Federal Requirements, and
WHEREAS, Brookings County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Special Bridge Replacement Funds, and
WHEREAS, the bridge is in need of replacement for the following reasons: the sufficiency rating is 21.4; the bridge is located on a County or Township designated Minimum Maintenance Road; the bridge is located on a school bus route, a mail route, and a field to farm to market route; and the load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.
NOW THEREFORE BE IT RESOLVED that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the approved Secondary and Off-System Road Plan Agreement and the State’s “Standard Specifications for Roads and Bridges” the bridge replacement or rehabilitation project at the above described location. Consultant services are to be with Federal Participation. Preliminary Engineering Services by State Forces with Federal Participation are the Hydraulic Study and the Foundations Investigation (if necessary). Construction administration is to be handled by States forces with Federal Participation.
Brookings County will have $30,000.00 available during calendar year 2005 to match available Special Bridge Replacement Funds.
Vote of Commissioners: Yes—5, No—0
Dated at Brookings, SD, this 9th day of April 2002.
_____________________________________
Emil J. Klavetter, Chairperson
ATTEST: Brookings County Commission
_________________________________
Janet Willmott, County Auditor
Motion by Kneip, seconded by Telkamp, to approve Resolution # 02-16. All voting “Aye.”
RESOLUTION #02-16
County Federal Aid Bridge Replacement or Rehabilitation Program
WHEREAS, the Brookings County Board of County Commissioners desire the replacement of the bridge hereinafter described as: #06-230-106, located 6 miles East and 5.4 mile North of Brookings, between Sections 25 & 26 of Afton Township and,
WHEREAS, Brookings County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities with the limits of the right-of-way of the proposed project is accordance with State and Federal Requirements, and
WHEREAS, Brookings County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Special Bridge Replacement Funds, and
WHEREAS, the bridge is in need of replacement for the following reasons: the sufficiency rating is 29.3; the bridge is located on a County or Township designated Minimum Maintenance Road; the bridge is located on a school bus route, a mail route, and a field to farm to market route; and the load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.
NOW THEREFORE BE IT RESOLVED that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the approved Secondary and Off-System Road Plan Agreement and the State’s “Standard Specifications for Roads and Bridges” the bridge replacement or rehabilitation project at the above described location. Consultant services are to be with Federal Participation. Preliminary Engineering Services by State Forces with Federal Participation are the Hydraulic Study and the Foundations Investigation (if necessary). Construction administration is to be handled by States forces with Federal Participation.
Brookings County will have $35,000.00 available during calendar year 2006 to match available Special Bridge Replacement Funds.
Vote of Commissioners: Yes—5, No—0
Dated at Brookings, SD, this 9th day of April 2002.
_____________________________________
Emil J. Klavetter, Chairperson
ATTEST: Brookings County Commission
_________________________________
Janet Willmott, County Auditor
Motion by Larson, seconded by Santema, to approve Resolution # 02-17. All voting “Aye.”
RESOLUTION #02-17
County Federal Aid Bridge Replacement or Rehabilitation Program
WHEREAS, the Brookings County Board of County Commissioners desire the replacement of the bridge hereinafter described as: #06-202-190, located 3.2 miles East and 3 miles South of Brookings, between Sections 10 & 11 of Trenton Township and,
WHEREAS, Brookings County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities with the limits of the right-of-way of the proposed project is accordance with State and Federal Requirements, and
WHEREAS, Brookings County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Special Bridge Replacement Funds, and
WHEREAS, the bridge is in need of replacement for the following reasons: the sufficiency rating is 43.4; the bridge is located on a County or Township designated Minimum Maintenance Road; the bridge is located on a Federal Aid Route, school bus route, a mail route, and a field to farm to market route; and the load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.
NOW THEREFORE BE IT RESOLVED that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the approved Secondary and Off-System Road Plan Agreement and the State’s “Standard Specifications for Roads and Bridges” the bridge replacement or rehabilitation project at the above described location. Consultant services are to be with Federal Participation. Preliminary Engineering Services by State Forces with Federal Participation are the Hydraulic Study and the Foundations Investigation (if necessary). Construction administration is to be handled by States forces with Federal Participation.
Brookings County will have $35,000.00 available during calendar year 2005 to match available Special Bridge Replacement Funds.
Vote of Commissioners: Yes—5, No—0
Dated at Brookings, SD, this 9th day of April 2002.
_____________________________________
Emil J. Klavetter, Chairperson
ATTEST: Brookings County Commission
_________________________________
Janet Willmott, County Auditor
Motion by Larson, seconded by Santema, to approve Resolution # 02-18. All voting “Aye.”
RESOLUTION #02-18
County Federal Aid Bridge Replacement or Rehabilitation Program
WHEREAS, the Brookings County Board of County Commissioners desire the replacement of the bridge hereinafter described as: #06-220-201, located 2.1 miles South of Aurora, between Sections 14 & 15 of Trenton Township and,
WHEREAS, Brookings County is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway act as amended and supplemented thereto for project after construction is completed and to regulate or cause to be regulated the installation of utility facilities with the limits of the right-of-way of the proposed project is accordance with State and Federal Requirements, and
WHEREAS, Brookings County is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Special Bridge Replacement Funds, and
WHEREAS, the bridge is in need of replacement for the following reasons: the sufficiency rating is 53.9; the bridge is located on a County or Township designated Minimum Maintenance Road; the bridge is located on a Federal Aid Route, school bus route, a mail route, and a field to farm to market route; and the load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.
NOW THEREFORE BE IT RESOLVED that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the approved Secondary and Off-System Road Plan Agreement and the State’s “Standard Specifications for Roads and Bridges” the bridge replacement or rehabilitation project at the above described location. Consultant services are to be with Federal Participation. Preliminary Engineering Services by State Forces with Federal Participation are the Hydraulic Study and the Foundations Investigation (if necessary). Construction administration is to be handled by States forces with Federal Participation.
Brookings County will have $35,000.00 available during calendar year 2005 to match available Special Bridge Replacement Funds.
Vote of Commissioners: Yes—5, No—0
Dated at Brookings, SD, this 9th day of April 2002.
_____________________________________
Emil J. Klavetter, Chairperson
ATTEST: Brookings County Commission
_________________________________
Janet Willmott, County Auditor
Motion by Santema, seconded by Telkamp, to approve to the sale of the Motor Graders and advertise for sealed bids. All voting “Aye.”
Jesse Rounds met with the board to discuss a proposal for the use of the 1921 Building.
Deputy States Attorney, Wm. Mark Kratochvil met with the board to discuss a County Lien Release. Motion by Kneip, seconded by Santema, to authorize the chair to sign County Lien Release for Case # 00-025 & 00-025A. All voting “Aye.”
The Board discussed short and long term space needs.
ADJOURNMENT
The Chair declared the meeting adjourned.
It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
____________________________________
Kelly Bakken
Deputy Auditor
County Auditor’s Office