The Brookings County Board of County Commissioners met in regular session on Tuesday, September 10, 2002, with the following members present: Emil Klavetter, Don Larson, and Barb Telkamp. Sara Kneip was absent for personal reasons. Ray Santema was absent for medical reasons. Also present: Stephanie Vogel, Kelly Bakken, Mary Negstad, Eugene Miller, Dennis Falken, David Hicks, Doris Roden, Pat Fishback, Phyllis Lakeman, David Rusten, C. Beryle Sessions, Ted Eggebraaten, Walt Riedell, and Pat Garcia-Duggan.
Chairperson Emil Klavetter called the meeting to order.
APPROVAL OF AGENDA / MINUTES
Motion by Telkamp, seconded by Larson, to approve the agenda for September
10, 2002 meeting as amended. All voting “Aye.” Motion by Larson,
seconded by Telkamp, to approve the minutes for the September 3, 2002 meeting
approved as amended. All voting “Aye.”
DEPARTMENT HEAD REPORTS
Highway Superintendent, Ted Eggebraaten met with the board to discuss
Highway projects. Director of Equalization, C. Beryle Sessions met with
the board to discuss the 2003 Budget and departmental matters. Zoning and
Drainage Supervisor, David Rusten met with the board to discuss Zoning
and Drainage matters.
CLAIMS
Motion by Telkamp, seconded by Larson, to approve the following claims.
All voting “Aye.” Allied Oil & Supply, tires $273.00; Kelli Anawski,
transport $61.05; Mark Anawski, transport $61.05; Arlington Sun, publications
$22.10; Banner Associates, professional services $769.33; Eugene Beckman
& Sons, small tools $40.14; Brevik & Thurman, MI hearing $90.32;
Bkgs Bearing & Service, link $6.52; Bkgs City, utilities $10,266.86;
Bkgs Engraving, plates/ribbons $217.50; Bkgs Electric Const, parts $13.52;
Bkgs Hospital, ambulance services $2,834.99; Don Carlson, MI hearing $15.00;
Cellular One, telephone $1,061.68; Central Business Supply, office supplies
$71.90; Central Supply Service, flags $132.90; Chemco, janitorial supplies
$315.80; Computer Essentials, oil roller $159.15; Cook’s Office Products,
office supplies $360.98; Cook’s Kitchen, meals $408.00; Cook’s Recycling,
commercial service $294.00; Dakota Fluid Power, parts/labor $629.97; Dakota
Tool, wrench $7.99; Dale’s Alignment, parts/labor $968.23; Darin’s Auto
Body & Glass, car repair $50.00; Detco Industries, janitorial supplies
$375.70; Donna Dietrich, MI hearing $104.87; Don’s Body Shop, car repair
$20.00; East Central MH, FCIP payment $2,910.93; East Dakota Water Dev,
monthly water conserv $211.38; Ted Eggebraaten, meals/gas $33.00; Einsphar
Auto, car repair $379.40; Marv Ekeren, MI hearing $15.00; Erviro Technologies,
tools $277.68; Exhaust Pros, exhaust pipe $15.40; Farmer’s Coop, chemical
$1,357.38; Robert Fite, CAA $289.80; G&K Services, laundry service
$153.21; Gall’s, insignia $5.08; Carol Glantz, meal $6.00; Alan Glover,
CAA $234.60; Graham Tire, tires $1,483.76; Alan Gray, transport $7.00;
Graybar, battery/fuse $29.79; Hamlin Co Clerk of Courts, copy fees $45.00;
Vicki Hanna, meal/postage $10.40; Harold’s Printing, envelopes/receipt
books $332.80; Tim Hogan, CAA $1,241.44; Holiday Company, planning calendars
$134.00; Shawn Hostler, transport $22.00; Huron Culvert, culvert bands
$15.40; Hy-Vee Food Store, cookies/meals $120.32; IAAO, membership renewal
$150.00; Index, rubber stamp $32.10; Interstate Battery System, battery
$27.95; ITC, telephone/database $723.50; Janitor’s Closet, janitorial supplies
$197.79; Johnson Controls, repair air conditioner $342.50; K-Mart, supplies
$175.16; Emil Klavetter, meals/mileage $65.33; Mel Kloster, meals/mileage
$165.09; Koch Materials, road oil $133,795.08; L&L Parts, parts/filters
$194.61; Lake Co Sheriff, service fees $26.70; Donald Larson, motel $772.75;
Linweld, welding supplies $19.07; MCI, telephone $242.46; M&T, fire
extinguishers $330.00; Marc, janitorial supplies $439.75; Mediacom, internet
$55.95; NADA Appraisal Guides, used car guide $60.00; Nancy Nelson, CAA
$210.45; Nielsen’s, alternator $63.00; Nortek Computers, monitor $189.99;
Northwestern Public Service, utilities $19.44; Oakstone Legal Publishing,
law books $254.95; Sean O’Brien, CAA $148.90; Physicians Laboratory, autopsy
$1,000.00; Irene Pierce, meals/registration $94.00; Pitney-Bowes, software
$430.00; Printrak, fingerprint machine $7,276.00; R&L Properties, portable
toilets $955.00; RTI Technologies, computer service $977.50; Ramkota Inn,
rooms $397.50; Ramona Fire Dept, generators $176.60; Eric Rasmussen, CAA
$1,228.20; Rental Depot, equipment rental $36.85; SD Dept of Revenue, admin
fees/blood tests/monthly MV/birth & death fees $240,714.16; Robinson
Textiles, towels $165.18; Monty Rothenberger, transport $77.27; Running’s
Big R, supplies $174.59; David Rusten, mileage $130.21; SDSU Dept of Student
Act, precinct banner $53.60; SDSU Workstudy Acct, work study $592.82; Sheperdson
True Value, supplies $160.23; Sioux Falls Two Way Radio, labor/trip/batteries
$781.15; Sioux Valley Wireless, utilities $34.95; Software Services, computer
support $1,592.50; Sprint, telephone $55.77; Staff Search, temp help $968.00;
Rose Stee, meals/mileage/registration $983.88; Daniel Stertz, tax refund
$780.36; Todd Struwe, re-certification fee $5.00; Sturdevant’s Auto, parts
$58.68; Laurie Tangen, meals/mileage/fees $515.67; Barbara Telkamp,
meal/mileage $71.96; Town & Country Shopper, ad $15.50; Vandenberg
Law Firm, CAA $966.00; Vantek Communications, speaker/siren repair $254.50;
Veterans Info Service, book $40.00; Viking Office Products, office supplies
$343.34; Barry Vlasman, CAA $955.44; Wagner Real Estate, inspection fees
$1,000.00; Wal-Mart, supplies $337.67; Westwind Estates, rent $250.00;
Willmott Gravel, rock/gravel $1,587.19; Xerox, maintenance $125.02; Yankton
Co Sheriff, service fees $16.50; Juror/Witness Fees: Scott Gulbranson $20.00;
Jill Hankins $20.00; Ben Mogler $38.56.
OTHER MATTERS
Motion by Telkamp, seconded by Larson, to approve the recommendations
of the Brookings County Welfare Director for the following applications
for County assistance. All voting “Aye.” Case # 02-003AB for
medication was approved; Case # 02-006HSC for admission fee was approved;
Case # 02-035A for rent was approved; Case # 02-118 for rent was approved;
Case # 02-123 for hospital & utilities was denied; Case # 02-122 for
utilities was approved; Case # 02-120 for utilities was denied; Case #
02-119 for utilities was approved; Case # 02-102 for hospital was denied;
Case # 02-103 for hospital was denied; Case # 02-108 for emergency medical
was denied; Case # 02-111 for emergency medical was denied; Case # 02-085
for emergency medical was approved.
Motion by Larson, seconded by Telkamp to approve the following travel and education requests. All voting “Aye.” Brookings County Department Heads to go to Rapid City, SD on September 23-25, 2002 to attend the SDACO Convention. Office Manager, Carol Glantz to go to Deadwood, SD on September 25-27, 2002 to attend the D-WARE Computer Conference. Office Manager, Susan VanderWal to go to Chamberlain, SD on September 17-18, 2002 to attend the SHINE Workshop. Extension Educator, Laurie Tangen to go to Madison, SD on September 10, 2002 to attend the Camp Lakodia Meeting; to go to Chamberlain, SD on September 17-18, 2002 to attend the SHINE Workshop; to go to Madison, SD on September 25, 2002 to attend the FEU Meeting; to go to Madison, WI on October 1-4, 2002 to attend the Food & Nutrition Program; to go to Kansas City, KS on October 5-November 2, 2002 to attend NEAFCS.
Extension Educators, Mel Kloster, Laurie Tangen, and Rose Stee met with the board to deliver their monthly report.
Dick Edestrum, Executive Director of First District met with the board to give an update on First District programs.
Deputy Auditor, Kelly Bakken presented the board with the Auditors Report.
Be it noted, the Highway transfers for the month of August 2002, $2,097.03 was transferred for expenditures to increase the Highway budget due to work performed and supplies furnished for various non-highway departments.
Be it noted, the flag pole damage from the July 28, 2002 storm event and the insurance claim were discussed.
Be it noted, the Abatement # 80-02 approved on Tuesday, August 27, 2002 for Daniel W. Stertz is a refund.
Motion by Larson, seconded by Telkamp, to approve and authorize the chair to sign Resolution # 02-48. The plat of Block 1 Rose Addition in Government Lot 4, Section 09-110-51. All voting “Aye.”
Be it noted, The Board reviewed the Auditor’s account with the Treasurer for the month of August 2002.
August 2002
Total amount of deposits in banks………………………………………………………………………….
$5,634,768.77
Total amount of actual cash: Currency……………………………………………………………………….
11,323.00
Coins…………………………………………………………………………...........…. 76.52
Total amount of checks/drafts in Treasurer’s possession not exceeding
3 days………. 58,166.27
Itemized list of all items, checks, and drafts in Treasurer’s
possession over 3 days...............… 0
Insufficient checks…………………………………………………………………………………………… 0
T O T A L .………………………………………………………………………………………………. $5,704,334.56
SALARIES
Salaries and personnel changes for the month of August 2002 are as
follows: New Employees: Correctional Officer, Zachary Linton @ Step
1 @ $10.81/hour; Office Assistant, Candace Stamp @ Step 1 @ $ 9.77/hour.
Longevity Increase: Jeff Anderson $55.00; Dan Hougland $40.00; Ron
Klosterman $105.00; Irene Pierce $25.00; Lionel Torgrude $80.00. Step Increase:
WIC Secretary, Joyce Caugherty to Step 7 @ $ 11.00/hour. Resignation:
Deputy Sheriff, Adam Chase effective August 15, 2002. Retirement:
Road Foreman, Dale Barron effective August 29, 2002. Commission $7,843.35;
Auditor $7,833.22; Treasurer $10,544.04; States Attorney $15,197.09; Custodial
$3,699.68; Equalization $20,719.80; Register of Deeds $7,250.55; Veterans
Service $2,736.16; Sheriffs Office $33,737.54; Detention Center $27,825.33;
Juvenile Detention $108.00; Contract Law $7,670.42; Contract Law Elkton
$2,188.85; Emergency Mgmt $4,364.38; Drainage $1,010.50; Highway $55,931.96;
Welfare $2,699.10; Community Health $2084.84; WIC $1,936.00; Extension
$3,865.96; Soil Conservation $2,151.24; Weed $7,305.22; Zoning $3,099.10;
Claims—AFLAC, insurance $1,942.06; AFLAC Flex-One $65.00; Child Support
Enforcement, payment $130.00; Delta Dental, insurance $1,852.05; Education
Assistance Corporation, payment $85.41; Flex One, unreimbursed medical
$1,145.00; Local Teamsters, union dues $547.00; Relistar Life, insurance
$13.00; SDRS, retirement $30,122.99; SDRS Supplemental, retirement $1,646.00;
EFTPS $56,649.39; Wellmark Blue Cross, insurance $27,098.20.
Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report.
Motion by Telkamp, seconded by Larson, to submit application # 1577-07 in the amount of $24,848.00 for payment and reimbursement as part of the Johnson Controls Project. Be it noted, payment will be through the sale-lease financing with First National Bank. All voting “Aye.”
Motion by Telkamp, seconded by Larson, authorizing the chair to sign the agreement with First District for administration of the Community Development Block Grant for the State Radio Equipment. All voting “Aye.”
Chair Klavetter updated the board on the project reporting procedure of the Housing Commission.
Motion by Telkamp, seconded by Larson, to approve and authorize the Chair to sign Resolution # 02-47 in support of Northern Grain Insect Research Lab. All voting “Aye.”
Resolution # 02- 47
SUPPORT OF Northern Grain Insect Research Lab
WHEREAS, the Northern Grain Insect Research Lab is considered one of the premier agricultural research labs in the U.S., and has been cited for critical research on corn rootworms and other insect pests and crop rotations that reduce chemical use while simultaneously supporting greater crop yields; and,
WHEREAS the Northern Grain Insect Research Lab works closely with South Dakota agricultural producers to conduct research on farming practices that sustain small and medium-sized family farmers, and promote the conservation of soil and water; resulting in better risk management and cost of production efficiencies for South Dakota agricultural producers; and,
WHEREAS, the proposed renovations to the Northern Grain Insect Research Lab will enable the lab to modernize to meet safety requirements, as well as expand upon the existing facility to better serve their mission; and,
WHERAS, the addition of two scientists at the Northern Grain Insect Research lab will help the lab conduct more research on insect control and crop rotations that boost crop productions and benefit the environment; and,
WHEREAS, the renovations to the lab and the addition of two scientists will prove to be an economic boost to Brookings County, while allowing the lab to continue providing this valuable service to agricultural producers in South Dakota and across the U.S.
NOW THEREFORE BE IT RESOLOVED by the Brookings County Board of County Commissioners:
That Brookings County endorses its support of the Northern Grain Insect Research Lab’s efforts to improve and expand their facilities and services.
That Brookings County urges the South Dakota Congressional Delegation and others to lend their support for Federal legislation to authorize and fund this endeavor.
Adopted this 10th day of September 2002.
______________________________
Emil Klavetter, Chairperson
Brookings County Board of Commissioners
ATTEST:
______________________________
Janet Willmott, Auditor
Motion by Larson, seconded by Telkamp, to accept and authorize the chair to sign the Amendment to Agreement between Brookings County and VERASUN ENERGY, L.L.C. Item 6 of the Agreement is changed to read as follows: VeraSun Energy Corporation agrees to provide up to one hundred thousand dollars ($100,000) in consideration for road development, construction, improvement, or upgrades immediately east of the proposed building site for access from Highway 23 to the ethanol facility. All voting “Aye.”
Robert Rysavy, Vice President with Banner Associates, Inc. met with the board to discuss the Court House Remodeling. Motion by Telkamp, seconded by Larson, approving and authorizing the Chair to sign Change Order # 3. The contract has changed the following: Request For Proposals (RFP) # 5: Subject: Second Floor of the Law Library Renovation Construction located in the Brookings County Courthouse. All voting “Aye.” Motion by Larson, seconded by Telkamp, authorizing and agreeing to Request For Proposals (RFP) # 6: Subject: Pipe Chase. All voting “Aye.” Be it noted, the board requested that Banner Associates, Inc. keep the Court Officials and the State Historical Commission updated on the specifications and all Request For Proposals on the Construction Project. Also present: Pat Garcia-Duggan.
Mel Thorne met with the board to discuss the restoration of the Pioneer Cemetery, and to request funding for a fence. Motion by Telkamp, seconded by Larson, to approve the low quote of $4,456.00 for fencing supplies from United Building Centers of Brookings, SD. The fencing supplies will be used to fence the cemetery located in section 35 of Brookings Township. Be it noted, the bill will be paid out of the Commissioners budget. All voting “Aye.”
Motion by Larson, seconded by Telkamp, to go into executive session at 10:13am. All voting “Aye.” Chair Klavetter declared executive session over at 11:50am. Reason – Personnel Matters. No action at this time.
ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, September
17, 2002.
It is the policy of Brookings County, South Dakota, not to discriminate
against the Handicapped in Employment or the Provision of Service.
The County of Brookings is responsive to requests for communication aids
and the need to provide appropriate access, and will provide alternative
formats and accessible locations consistent with the Americans With Disabilities
Act.
____________________________________
Kelly Bakken
Deputy Auditor
County Auditor’s Office