The Brookings County Board of County Commissioners met in regular session on Tuesday, September 3, 2002, with the following members present: Emil Klavetter, Sara Kneip, Don Larson, and Barb Telkamp.  Ray Santema was absent for medical reasons.  Also present: Stephanie Vogel, Kelly Bakken, Mary Negstad, Eugene Miller, Dennis Falken, Donna Ramsay, Gloria Kloster, Nancy Flynn, Paul Hope, David Rusten, and C. Beryle Sessions.

Chairperson Emil Klavetter called the meeting to order.

APPROVAL OF AGENDA / MINUTES
Motion by Kneip, seconded by Larson, to approve the agenda for September 3, 2002 meeting as amended.  All voting “Aye.”
Motion by Kneip, seconded by Telkamp, to approve the minutes for the August 27, 2002 meeting approved as mailed.  All voting “Aye.”

COMMISSION REPORTS
Commissioner Larson reported on the Government Affairs Meeting, TIF District Hearing, and the Subcommittee meeting on County Road 23.  Commissioner Telkamp reported on the Multi Plex Board Meeting, TIF District Hearing, East Dakota Water Development District Meeting, LEPC Meeting, County, City, & School Luncheon.  Commissioner Kneip reported on the County, City, & School Luncheon.  Commissioner Klavetter reported on the First District Meeting, Subcommittee meeting on County Road 23, TIF District Hearing, County, City, & School Luncheon, Economic Development Meeting, and updated the board on Welfare and building permit matters.

OTHER MATTERS
Motion by Larson, seconded by Kneip to approve the following travel/education requests.  All voting “Aye.”  Veterans/Welfare Director, Lionel Torgrude to go to Rapid City, SD on September 4 & 5, 2002 to attend the final meeting on the “Hands on Manual” for medical and economic assistance.

Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Commission Assistant/Personnel Director Report.

Zoning & Drainage Supervisor, David Rusten met with the board to discuss building permit fees.  Motion by Telkamp, seconded by Kneip, to wave building permit fees for replacement projects that require building permits, due to the July 28, 2002 storm event.  The deadline to apply for the building permit with the application fee waved is December 31, 2002. Be it noted, the inspection fees will not be waved.  All voting “Aye.”

Highway Superintendent, Ted Eggebraaten met with the board to discuss County Road 23.  Motion by Larson, seconded by Telkamp, to approve the commitment of $700,00.00 of County funds for the County Road 23 project, in conjunction with the State and VeraSun funds for the upgrade of County Road 23.  All voting “Aye.”

Dr. Walt Riedell, Research Leader, Plant Physiologist with Northern Grain Insects Research Laboratory met with the board to give a presentation on the Northern Grain Insects Research Laboratory. Also present:  Mark Stime.

Robert Rysavy, Vice President with Banner Associates, Inc. met with the board to discuss the Court House Remodeling.  Motion by Kneip, seconded by Telkamp, approving and authorizing the Chair to sign Change Order # 2. The contract has changed the following:  Request For Proposals (RFP) # 1: Subject: Wainscot; # 3: Subject: Existing Ceilings; # 4: Subject: Existing Toilet on the Law Library Renovation Construction located in the Brookings County Courthouse.  All voting “Aye.”  Motion by Telkamp, seconded by Kneip, authorizing and agreeing to Request For Proposals (RFP) # 5: Subject: Second Floor.  All voting “Aye.” Be it noted, the board requested that Banner Associates, Inc. keep the Court Officials and the State Historical Commission updated on the specifications and all Request For Proposals on the Construction Project.  Also present:  Pat Garcia-Duggan.

As scheduled, Auditor, Janet Willmott and Deputy, Kelly Bakken met with the board for the First Hearing of the 2002 Provisional Budget.  The final adoption of the budget is scheduled on Tuesday, September 17, 2002 @ 10:00am.

Mel Thorne met with the board to discuss the restoration of the Pioneer Cemetery, and to request funding for a fence.

Sheriff, Marty Stanwick met with the board to discuss the Burning Ban and to award the bid for prisoner rations.

Motion by Larson, seconded by Kneip, to remove the Burning Ban in Brookings County and to rescind Resolution # 02-35 A Resolution Declaring A Fire Danger Emergency in Brookings County and Prohibiting Open Burning, from July 2, 2002.  All voting “Aye.”

Be it noted, HyVee of Brookings, SD was awarded the bid for the prisoner rations for the three year contract from 2003-2005.  HyVee was the sole bidder.

Commission Assistant/Personnel Director, Stephanie Vogel presented the board with the Personnel Director Report.  Motion by Larson, seconded by Kneip, to approve the  Cash Advance Policy # 8.3 for the Brookings County Personnel Policies, Procedures, & Forms Manual.  All voting “Aye.”

Motion by Telkamp, seconded by Kneip, to go into executive session at 10:55am.  All voting “Aye.”  Chair Klavetter declared executive session over at 11:50am.  Reason – Contractual and Personnel Matters.  No action at this time.  Also present:  Janice Price.

ADJOURNMENT
The Chair declared the meeting adjourned until 8:30am Tuesday, September 10, 2002.

It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service.  The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.
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Kelly Bakken
Deputy Auditor
County Auditor’s Office