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Commission Meeting
Brookings City & County Government Center
520 3rd Street
Chambers, Suite 310 (3rd floor)


1.

8:00 AM Call to Order of a joint meeting of the Brookings County Planning & Zoning Commission and the Brookings County Board of County Commissioners on Tuesday, September 7, 2021

2.

Pledge of Allegiance

3.

Invitation for a Citizen to schedule time on the Commission Agenda for an item not listed.

Five (5) minute time limit per person. Anyone wanting to speak during this agenda item must sign in prior to the start of the meeting. Any requested action items must be scheduled for a future meeting date.
4.

Disclosure of Conflicts of Interest: Relationship(s) to Applicant or Ex Parte Communication

5.

Convene the Brookings County Planning & Zoning Commission and the Brookings County Board of County Commissioners

6.

Approval of agenda by Planning & Zoning Commission

Action: Motion to Approve, Comments, Voice Vote

7.

Approval of agenda by County Commission

Action: Motion to Approve, Comments, Voice Vote

8.

Regular Business

A.

Joint public hearing of Ordinance 21-08: an ordinance entitled, an ordinance to amend Article IV Chapter 4.02 “Commercial/Industrial Districts” Section 4.02.02 adopted by Ordinance 2018-03. An ordinance to add Article III, Section 3.03.02 “Prohibited Uses.” An ordinance to add Article V, “General Requirements.” An ordinance to add an Article II, “Definitions.”

Action: Open/Close Public Hearing

B.

Planning & Zoning Commission action to recommend approval of Ordinance #21-08: an ordinance entitled, an ordinance to amend Article IV Chapter 4.02 “Commercial/Industrial Districts” Section 4.02.02 adopted by Ordinance 2018-03. An ordinance to add Article III, Section 3.03.02 “Prohibited Uses.” An ordinance to add Article V, “General Requirements.” An ordinance to add an Article II, “Definitions.”

Action: Motion to Approve Recommendation, Comments, Roll Call

C.

Brookings County Board of County Commissioners holds First Reading of Ordinance #21-08: an ordinance entitled, an ordinance to amend Article IV Chapter 4.02 “Commercial/Industrial Districts” Section 4.02.02 adopted by Ordinance 2018-03. An ordinance to add Article III, Section 3.03.02 “Prohibited Uses.” An ordinance to add Article V, “General Requirements.” An ordinance to add an Article II, “Definitions.”

Action: First Reading, Note date/time of Second Reading on September 21, 2021 at 10:00 AM

9.

Adjournment of the Brookings County Planning & Zoning Commission

10.

Consent Agenda Items

Action: Motion to Approve, Note Consent Agenda Items, Request Comments, Roll Call
B.

Approval of travel requests

Documents:
  1. Travel Requests.pdf
C.

Approval of personnel action notices

D.

Approval of cellular authorizations

E.

Approval of the Human Services report

11.

Routine Business

A.

Approval of claims

Action: Motion to Approve, Comments, Roll Call

Documents:
  1. 9.7.2021 claims.pdf
B.

Department Head reports

i.

Highway Department

Documents:
  1. Highway Report.pdf
ii.

Sheriff's Office

Documents:
  1. Sheriff Report.pdf
iii.

County Development Department

12.

Scheduled Agenda Items

A.

9:15 AM - Public hearing & action to approve Resolution #21-39: adoption of the 2022 Provisional Budget for Brookings County, South Dakota.

Action: Motion to Approve, Open/Close Public Hearing, Comments, Roll Call

B.

9:30 AM - Second Reading, public hearing and action to approve Ordinance #21-05: an ordinance amending Ordinance #21-02: an Ordinance Establishing a County Housing & Redevelopment Commission for the Administration of HUD Section Eight (8) Existing Certificate, Voucher, Moderate Rehabilitation and Other Related Housing Programs.

Action: Second Reading, Motion to Approve, Open/Close Public Hearing, Comments, Roll Call

C.

9:45 AM - Jordan Brown, East River Electric - discussion on power poles for Sinai Bridge project.

i.

Action to approve Agreement #21-93: a Brookings County force account agreement (utility) between Brookings County and East River Electric Power Cooperative, Inc.

Action: Motion to Approve, Comments, Roll Call

13.

Regular Business

A.

Action to approve Agreement #21-94: a State of South Dakota Department of Public Safety Office of Emergency Management 2022 Local Emergency Management Performance Grant.

Action: Motion to Approve, Comments, Roll Call

B.

Action to approve Agreement #21-95: a Guardian RFID System agreement.

Action: Motion to Approve, Comments, Roll Call

C.

Action to approve Agreement #21-96: a South Dakota Department of Transportation Agreement for use and restoration of detour and/or wet weather detour.

Action: Motion to Approve, Comments, Roll Call

D.

Action to approve Agreement #21-97: an application for occupancy of right of way of county highways made by Sioux Valley Energy in Trenton Township.

Action: Motion to Approve, Comments, Voice Vote

E.

Action to approve Agreement #21-98: an application for occupancy of right of way of county highways made by Brookings-Deuel Rural Water System in Brookings Township.

Action: Motion to Approve, Comments, Voice Vote

F.

Action to approve Agreement #21-99: an application for occupancy of right of way of county highways made by Brookings-Deuel Rural Water System in Sterling Township.

Action: Motion to Approve, Comments, Voice Vote

G.

Action to approve Agreement #21-100: an application for occupancy of right of way of county highways made by Interstate Telecommunications Coop in Laketon Township.

Action: Motion to Approve, Comments, Voice Vote

H.

Action to approve Agreement #21-101: an application for occupancy of right of way of county highways made by Interstate Telecommunications Coop in Laketon Township.

Action: Motion to Approve, Comments, Voice Vote

I.

Action to approve Agreement #21-102: an application for occupancy of right of way of county highways made by Valley Telecommunications Coop.

Action: Motion to Approve, Comments, Voice Vote

J.

Action to approve Agreement #21-103: an application for occupancy of right of way of county highways made by Valley Telecommunications Coop.

Action: Motion to Approve, Comments, Voice Vote

K.

Action to approve Agreement #21-104: an application for occupancy of right of way of county highways made by Valley Telecommunications Coop.

Action: Motion to Approve, Comments, Voice Vote

L.

Action to approve Agreement #21-105: an application for occupancy of right of way of county highways made by Valley Telecommunications Coop.

Action: Motion to Approve, Comments, Voice Vote

M.

Action to approve Agreement #21-106: an application for occupancy of right of way of county highways made by Valley Telecommunications Coop.

Action: Motion to Approve, Comments, Voice Vote

N.

Action to approve Agreement #21-107: an application for occupancy of right of way of county highways made by Valley Telecommunications Coop.

Action: Motion to Approve, Comments, Voice Vote

O.

Action to approve Agreement #21-108: a FMV lease agreement between Brookings County and Dakota Mailing for lease of a postage machine.

Action: Motion to Approve, Comments, Roll Call

P.

Action to approve Change Order #007 for the Detention Center Remodel & Expansion Project in the amount of $24,260.

Action: Motion to Approve, Comments, Roll Call

Q.

Action to approve Argo Township's culvert grant application in the amount of $8,569.30.

Action: Motion to Approve, Comments, Roll Call

R.

Action to automatically supplement for unanticipated expenses incurred and reimbursement made to Brookings County in the amount of $410 for reimbursement for SDAAO school registration, receipt #564803, GL line 101-4-162-4270 (Equalization).

Action: Motion to Approve, Comments, Roll Call

S.

Action to approve paying $10,000 to the Brookings Economic Development Corporation to conduct a housing study of the smaller communities in Brookings County as part of their overall RFP.

Action: Motion to Approve, Comments, Roll Call

T.

Discussion and possible action on appraisal process for a motor grader that has been declared as surplus property.

Action: Motion to Approve, Comments, Voice Vote

U.

Action to approve a Request to Fill Vacancy for an Appraiser in the Equalization Department.

Action: Motion to Approve, Comments, Voice Vote

Documents:
  1. RFV - Appraiser.pdf
V.

Action to approve a Request to Fill Vacancy for a temporary Deputy Sheriff.

Action: Motion to Approve, Comments, Voice Vote

W.

Action to approve a Request to Fill Vacancy for a GIS Technician in the Commission Department.

Action: Motion to Approve, Comments, Voice Vote

Documents:
  1. RFV - GIS Tech.pdf
14.
15.

States Attorney's Office Report

16.

Commissioner Reports and Discussion Items

17.

Executive Session - in accordance with SDCL §1-25-2(1): Personnel

Action: Motion to Enter into Executive Session, Voce Vote
Action: Motion to Come Out of Executive Session, Voice Vote

18.

Adjournment

Action: Motion to Approve, Voice Vote
19.

Public Notices

  • September 6, Monday: County offices closed in honor of the Labor Day holiday
  • September 11, Saturday: Grand Opening of the Raven Precision Agriculture Center at 2:00 PM
  • September 12, Sunday - September 15, Wednesday: SDACC Fall Convention, Ramkota Hotel, Rapid City
  • September 16, Thursday: Chamber Luncheon with Senator Mike Rounds, 11:30 AM - 1:00 PM, Swiftel Center, Brookings
  • September 23, Thursday: First District Open House & Picnic, 418 18th Ave, NE, Watertown
    • Ribbon Cutting & Open House from 11:00-1:00
    • Social Hour at 5:00, Picnic at 6:00
  • October 5, Tuesday: Chamber Luncheon with Representative Dusty Johnson, 11:30 AM - 1:00 PM, Swiftel Center, Brookings
  • October 6, Wednesday: County Road Tour, 8:00 AM - 12:00 PM
  • October 11, Monday: County offices closed in honor of the Native American Day holiday
  • October 23, Saturday: Hobo Day Parade and events, Brookings
  • November 9, Tuesday: Commission Planning Retreat, 8:00 AM - 4:00 PM, Government Center Community Room, Brookings
  • November 10, Wednesday: Sioux Valley Commissioner's Meeting, Brookings County is hosting
  • November 11, Thursday: County offices closed in honor of the Veterans Day holiday

NOTE: Individuals needing assistance, pursuant to the Americans with Disabilities Act, should contact Brookings County (605-696-8205) 48 hours in advance of the meeting to make necessary arrangements. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act.